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Robert Half Logo Robert Half · Office Administration

Front Desk & Office Coordinator

United States, El Segundo · Job Posted January 30, 2026
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Job Responsibility

  • Run our reception desk/front office, including: Greet and create a welcoming front-office experience for staff, visitors, and our community
  • Greet and direct vendors and freight deliveries
  • Answer phone calls
  • Enforce guest sign-in procedures and facilitate the HQ tour
  • Office/Administrative: Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization)
  • Ensure the office space is organized and well-stocked
  • Order food and supplies for meetings and team events
  • Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience
  • Assist the Operations team with ad-hoc office, administrative, or analytics tasks
  • Shipping & Receiving: Receive mail and deliveries, and track items in our inventory software
  • Ship packages and drop-off/pick-up at the post office, FedEx, or UPS
  • Project Management: Manage 3rd party contractors, responsible for both budget and timeline

Requirements

  • Associate's or Bachelor’s degree
  • Excellent verbal and written communication skills across various platforms
  • Proven ability to pick up new technologies
  • Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel)
  • Ability to work on-site in El Segundo 5 days a week

Nice to have

  • Eager to work in a fast-paced startup environment with a proactive and collaborative attitude
  • A no-task-is-too-small mindset
  • Resourceful, with keen ability to anticipate needs and take initiative to fill gaps
  • Prior internship or work experience in office administration, food service, events, or hospitality
  • Hands-on project examples outside of the classroom, such as extracurricular projects, clubs, or personal projects
  • Receptionist Duties, Concierge Services, Answering Multi-Line Phone System, Switchboard - Phones 1 - 10 Lines, Answering Inbound Calls, Administrative Office, Clerical Duties, Mail Distribution, Re-stocking

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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