Front desk office administrator Job at Robert Half (South San Francisco)

Assistant Front Office Manager - Front Desk and PBX

Entry level management position that focuses on supporting the day-to-day activi...

Location

United States , Naples

Salary:

25.77 - 28.37 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
3 years experience in the guest services, front desk, housekeeping, or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
1 year experience in the guest services, front desk, housekeeping, or related professional area.

Job Responsibility

Supporting the day-to-day activities of Rooms Operations of areas that include Housekeeping, Recreation, Laundry, Staff, AYS and Concierge/Guest Services
Opening and closing Front Desk shifts / Housekeeping and ensuring completion of assigned shift checklist and other duties
Running and reviewing critical information contained in room operations reports
Understanding the functions of the Recreation, Laundry, Housekeeping, Bell Staff, AYS, Front Desk and Concierge/Guest Services operations
Operating all department equipment as necessary and reporting malfunctions
Ensuring employees have the proper supplies and uniforms
Understanding night audit procedures and being able to comprehend and utilize reports as necessary
Understanding and complying with loss prevention policies and procedures
Communicating performance expectations to employees in accordance with job descriptions for each position
Handling employee questions and concerns

Fulltime

Assistant Front Desk Manager - Front Office

Entry level management position that is responsible for leading and assisting wi...

Location

India , Goa

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the guest services, front desk, or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
no work experience required

Job Responsibility

Utilizes interpersonal and communication skills to lead, influence, and encourage others
advocates sound financial/business decision making
demonstrates honesty/integrity
leads by example
Encourages and building mutual trust, respect, and cooperation among team members
Serves as a role model to demonstrate appropriate behaviors
Supports all day-to-day operations
Understands employee positions well enough to perform duties in employees' absence
Coaches, counsels and encourages employees
Handles employee questions and concerns

Fulltime

Front Office Administrator

Are you a naturally welcoming person with a passion for organization and a desir...

Location

Greece , Chalandri

Salary:

Not provided

Randstad

Expiration Date

June 29, 2026

Requirements

1-2 years experience in a similar position
professional behavior
strong communication skills, written and oral
multitasking and organizational skills
ability to set priorities and take initiative
expertise in attention to detail and proactive planning
Proven work experience in a similar role such as reception, secretarial, or customer service
Fluency in both Greek and English (written and verbal)
Proficiency in MS Office (Word, Excel, Outlook) and general computer literacy.

Job Responsibility

Front Desk & Customer Service: Warmly welcoming visitors, clients, and partners, ensuring an exceptional customer service experience
Administrative Support (Admin): Managing daily correspondence, archiving documents, and handling general office administrative tasks
Communication Management: Managing the switchboard (filtering and forwarding calls) as well as handling corporate emails
Organization & Coordination: Managing the team's meeting calendar with clients and maintaining a pristine and organized reception area.

Front Desk Administrator

We are looking for a Front Desk Administrator to join a busy hospitality team in...

Location

United States , Oceanside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous hospitality, receptionist, or customer service experience preferred
Strong communication and interpersonal skills
Ability to multitask in a fast-paced environment
Professional presentation and customer-focused attitude
Flexible schedule availability including weekends as needed
Experience with reservation systems or hotel software is a plus
Strong computer and administrative skills required

Job Responsibility

Greet guests and assist with check-in and check-out procedures
Answer incoming calls and respond to guest inquiries
Manage reservations, room availability, and scheduling updates
Coordinate with housekeeping and maintenance teams regarding guest needs
Process payments and maintain accurate guest records
Support administrative tasks and front office reporting
Maintain a clean, organized, and professional front desk environment
Assist with resolving guest concerns and service requests

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Administrator

We are looking for a Front Desk Administrator to support daily office operations...

Location

United States , Ayer

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a front desk, receptionist, or office administration role
Ability to manage a multi-line phone system and handle a high volume of inbound calls with professionalism
Working knowledge of HR administrative support and confidential document handling
Strong written communication skills for managing email correspondence clearly and accurately
Excellent organizational skills with the ability to balance multiple tasks throughout the day
Comfortable interacting with visitors, employees, and leadership in a courteous and service-oriented manner

Job Responsibility

Welcome visitors, manage front desk activity, and ensure guests are directed promptly and professionally
Handle a multi-line phone system, screen incoming calls, and route messages to the appropriate team members
Respond to email inquiries and support day-to-day communication with employees, candidates, and external contacts
Assist with administrative HR activities such as maintaining records, preparing documents, and coordinating routine employee-related processes
Support general office operations by organizing paperwork, tracking supplies, and keeping shared areas presentable
Schedule appointments, meetings, and other front-office activities to help maintain an efficient daily workflow
Provide coverage for duties previously managed by the office manager and help ensure continuity across administrative functions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Administrator

Tecolote Research is searching for an Administrative Assistant to join our Admin...

Location

United States , Arlington

Salary:

Not provided

Tecolote Research

Expiration Date

Until further notice

Requirements

Strong attention to detail, demonstrated accuracy, and organizational skills
Ability to multi-task and meet deadline requirements
Excellent oral and written communication skills, proficiency in MS Word, PowerPoint, Excel are required
Take on multiple tasks and challenges, possess the ability to prepare, protect and handle sensitive, personal and company confidential documents and files
Be versatile and flexible to address constantly changing priorities with enthusiasm
Work well with all levels of staff and management and follow company policies and procedures
Must be a US Citizen and able to obtain/maintain a secret clearance
High school diploma required

Job Responsibility

In person front desk support for the local management team (DC, VA) and virtual support of office/s in (CA, MD and WA)
Maintain a variety of accounts by observing charges and coordinating charging guidance, contacting vendors to establish requirements or dispute charges, and ensuring that all billings are accurate
Read, interpret, and process POs
Prepare invoices for processing through internal systems to ensure accurate and timely payment
Obtain required documentation and approval requirements
Utilize established chart of accounts to allocate regular costs and work alongside corporate AP to allocate unusual or irregular costs
Assist with placing large orders such as furniture
Coordinate meeting and social event planning as part of the Administrative Team for multiple offices supported
Obtain guest list confirmation and send invites where appropriate or provide awareness of attendees to stakeholders
Research social event vendors and locations for large and small scale events, interface with vendors and key stakeholders, and schedule and coordinate events to include holiday parties, happy hours and retirement events

What we offer

Health & Welfare Company Paid Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability
Voluntary Short-Term Disability
Supplemental Life Insurance
Flexible Spending Account (pre-tax deferrals for health care expenses)

Fulltime

Front Desk Administrator

A West Palm Beach office is seeking a skilled Front Desk Administrator to act as...

Location

United States , West Palm Beach

Salary:

32.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Prior administrative or front desk experience in financial services or professional office setting preferred
Excellent verbal and written communication skills
Strong organizational abilities
able to manage multiple priorities and adapt to changing needs
Professional appearance and demeanor
High proficiency with MS Office Suite (Word, Excel, Outlook)
Trustworthy with confidential information

Job Responsibility

Greet and welcome visitors, managing check-in procedures with discretion and professionalism
Answer and direct incoming phone calls, screening and transferring as appropriate
Maintain conference room schedules and prepare meeting spaces in advance
Manage courier and mail distribution, including handling sensitive and confidential materials
Support travel and meeting arrangements for executives and staff
Handle data entry, expense reports, and basic invoice processing
Order office supplies and coordinate with building management or vendors for facility needs
Assist with special projects and provide administrative support across departments as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk & Office Coordinator

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate's or Bachelor’s degree
Excellent verbal and written communication skills across various platforms
Proven ability to pick up new technologies
Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel)
Ability to work on-site in El Segundo 5 days a week

Job Responsibility

Run our reception desk/front office, including: Greet and create a welcoming front-office experience for staff, visitors, and our community
Greet and direct vendors and freight deliveries
Answer phone calls
Enforce guest sign-in procedures and facilitate the HQ tour
Office/Administrative: Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization)
Ensure the office space is organized and well-stocked
Order food and supplies for meetings and team events
Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience
Assist the Operations team with ad-hoc office, administrative, or analytics tasks
Shipping & Receiving: Receive mail and deliveries, and track items in our inventory software

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Front desk office administrator

Job Description

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