Front Desk/Junior Administrative Assistant Jobs

New

Payroll Specialist

At WHOOP, we're on a mission to unlock human performance and healthspan. WHOOP e...

Location

United States , Boston

Salary:

60000.00 - 85000.00 USD / Year

Whoop

Expiration Date

Until further notice

Requirements

Experience with ADP Workforce Now (WFN) required
Associate’s degree in accounting or a related field
bachelor’s degree preferred
Strong attention to detail with the ability to deliver accurate results under tight deadlines
Proficiency in Microsoft Excel, including the ability to analyze and reconcile data
Excellent verbal and written communication skills with the ability to collaborate cross-functionally
Working knowledge of payroll tax laws and multi-state compliance preferred
Experience in a high-growth or dynamic business environment is a plus
Strong commitment to embracing and leveraging AI tools in day-to-day tasks, ensuring AI-assisted work aligns with the same high-quality standards as personal contributions

Job Responsibility

Process full-cycle bi-weekly payroll using ADP Workforce Now, ensuring accuracy of earnings, deductions, adjustments, and compliance with federal, state, and local tax regulations
Maintain and update payroll records, including onboarding new hires, processing terminations, managing compensation changes, and ensuring proper data entry for all payroll inputs
Partner with the People Team to validate timekeeping records, confirm one-time payments or adjustments, and resolve discrepancies before payroll submission
Support multi-state payroll compliance by registering new state tax accounts and accurately configuring tax jurisdictions and employee work locations
Collaborate with the Accounting team to deliver post-payroll reporting, journal entries, and payroll summaries
Provide timely and professional support to employees regarding payroll and tax inquiries, ensuring clarity, confidentiality, and excellent service
Assist in year-end payroll processes, including W-2 preparation, payroll audits, and reporting compliance

What we offer

equity
benefits

Fulltime

New

Distilleries Administrator

We’re looking for a Fixed Term Contract Administrator to join our Dufftown site ...

Location

United Kingdom , Dufftown

Salary:

Not provided

WILLIAM GRANT & SONS

Expiration Date

December 16, 2025

Requirements

Strong organisational skills with the ability to manage multiple priorities and deadlines
Excellent communication skills, both written and verbal, with attention to detail
Experience in administration, office management, or a similar support role
Confidence in using IT systems and tools such as Concur & Egencia
A proactive approach to problem solving and the ability to work independently while being a collaborative team player
Discretion and professionalism when handling sensitive information

Job Responsibility

Providing extensive administrative support to the Site Leader, including diary management, correspondence, reports, and expenses
Organising travel arrangements and meetings, ensuring priorities are managed effectively
Overseeing office management duties such as mail handling, stationery and PPE ordering, pool car bookings, and maintaining compliance for vehicles and site properties
Coordinating meeting room diaries, catering, and accommodation through Guestline, while liaising with Visitor Centre teams
Supporting HR activities including notetaking, induction packs, wellbeing initiatives, and employee engagement events
Preparing accurate reports, presentations, and minutes for leadership meetings
Managing health surveillance appointments, site workwear orders, and charity initiatives
Updating IT systems and databases and ensuring timely correspondence with external organisations
Providing administration support to Dufftown LEF and processing bottle donation requests

What we offer

Competitive salary and benefits designed to promote financial wellbeing
Eligible to participate in a bonus plan
Generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement
Private Healthcare and Doctor@Hand (remote GP service)
Defined contribution pension plan
Employee Assistance Programme
Life Assurance cover is a multiple of eight times your annual basic salary
Product allocation
Cycle to Work scheme
Charity donation matching up to £1,000 per year

Fulltime

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New

Litigation Solicitor / Legal Executive

Are you ready to take the next step in your litigation career? Whatever your bac...

Location

United Kingdom , Grimsby

Salary:

Not provided

Wilkin Chapman Solicitor

Expiration Date

Until further notice

Requirements

Background in litigation
Dynamic individual
Pro-active approach
Team-based approach
Values quality commercial litigation work from a national client base
Values exceptional client service
Values teamwork and collaboration
Values approachability and professionalism
Values innovative thinking
Values delivering meaningful results

Job Responsibility

Handling a high volume of debt recovery, commercial litigation, and insolvency matters for a diverse range of commercial clients, utility companies, debt purchasers, and local authorities

What we offer

Competitive holiday entitlement
Self-Invested Personal Pension
Life assurance
Cycle to work scheme
Health & wellbeing initiatives
Agile working opportunities
Discounted legal fees
Referral incentives
Car parking

New

Legal Recruitment Consultant

Legal Recruitment Consultant specialising in Family Law. You will join our talen...

Location

United Kingdom , Manchester

Salary:

Not provided

William James Recruitment

Expiration Date

Until further notice

Requirements

Experienced Legal Professionals with a solid educational or professional background in the legal sector and a drive to succeed as a Legal Recruitment Consultant
Team players with extensive knowledge & network of contacts in the legal sector
Ambitious, driven individuals looking for a long-term career
Individuals with a consistent work ethic and a genuine desire to succeed
Individuals with excellent communication and presentational skills

What we offer

29 days of annual leave + statutory Bank Holidays + Christmas shutdown
9 am - 5 pm Contracted Hours Monday-Thursday, with a 4 pm finish every Friday
A brand-new laptop & iPhone
On-site gym with discounted membership
A full social calendar of team building & networking events
Vibrant City Centre office with a private terrace and outdoor working space
Dog-friendly office
Refreshments, premium coffee machine & cold drinks fridge
Fresh fruit & breakfast provided
Dress for your day policy

Fulltime

New

Senior iOS Engineer

The Connectivity Software Team builds the critical link between WHOOP hardware, ...

Location

United States , Boston

Salary:

150000.00 - 210000.00 USD / Year

Whoop

Expiration Date

Until further notice

Requirements

BS or MS in Computer Science, Electrical Engineering, or a related technical field, or equivalent experience
3+ years of professional iOS software engineering experience with a solid foundation in Swift, iOS system APIs, concurrency, and memory management
Hands-on experience with Combine and background task processing for non-UI iOS features
Demonstrated examples applying architectural and platform-based software design principals to build scalable, modular, testable software
Experience debugging and diagnosing issues across complex or distributed systems (for example: firmware, mobile, backend) is a strong plus
Excellent collaboration and communication skills with a focus on cross-functional problem solving
Strong commitment to embracing and leveraging AI tools in day-to-day tasks, ensuring AI-assisted work aligns with the same high-quality standards as personal contributions

Job Responsibility

Design, implement, and maintain iOS application components that interface directly with WHOOP hardware over Bluetooth Low Energy (BLE), Wi-Fi, or other communication protocols
Develop background and system-level iOS services that ensure reliable device connectivity, synchronization, and data transfer
Leverage Swift and Combine to build resilient, efficient, and maintainable reactive pipelines for connectivity and data management
Collaborate closely with embedded firmware, mobile, and cloud engineers to diagnose and resolve issues across a distributed system
Drive continuous improvement of performance, power efficiency, and reliability in the WHOOP connectivity layer
Champion strong software architectural principles for testable, scalable, maintainable software on your own team and across the organization
Document new features and architecture using Jira, Confluence and preparing code using Github feature, develop, and master branches
Participate in the release process, including getting the app built, managing build variants, signing, sending and testing through Firebase, and submitting to the App store

What we offer

competitive base salaries
meaningful equity
benefits
a generous equity package

Fulltime

New

Site Reliability Engineering Manager

The Wikimedia Foundation is looking for an Engineering Manager to join our SRE t...

Location

United States of America

Salary:

132439.00 - 208378.00 USD / Year

Wikimedia Foundation

Expiration Date

Until further notice

Requirements

Prior experience managing teams
Prior hands-on experience with software or reliability engineering (within the last 3 years preferred)
Ability to analyze complex systems, troubleshoot issues, and devise effective solutions under pressure
Proficiency in project management methodologies to effectively plan, execute, and track new and existing initiatives
Strong understanding of cloud computing, networking, Linux systems administration, containerization (e.g., Docker, Kubernetes), and infrastructure as code (e.g., Terraform, Ansible) to be able to provide technical support to the team
Aptitude for automation and streamlining of tasks
Communicate effectively in both spoken and written English
Ability to work independently, as an effective part of a globally distributed team
Ability to travel several times a year for occasional in-person meetings
B.S. or M.S. in Computer Science or the equivalent in related work experience

Job Responsibility

Managing one to two globally distributed teams within Wikimedia’s Site Reliability Engineering organization
Providing guidance, mentorship, and support to ensure the team's effectiveness and growth
Working with team members to set individual performance goals, and supporting them in meeting and evolving their goals and career path
Recruiting, hiring, and helping onboard new team members
Triaging incoming workload, maintaining focus on priorities, and setting realistic expectations for both peers and team members
Coordinating and communicating with other members of the Wikimedia product & engineering teams on relevant projects, executing complex projects and contributing to the organizational strategy
Continuously developing the roadmap of the team in alignment with other SRE and Product & Technology teams, and helping to draft and execute the team’s annual and quarterly plans
Project managing new and existing initiatives
Leading the definition, refinement, and execution of the processes through which the team manages and performs work
Leading incident response, diagnosis, and follow-up on system alerts and outages across Wikimedia’s production infrastructure

Fulltime

New

Fp&a Manager

At WHOOP, we're on a mission to unlock human performance and healthspan. WHOOP e...

Location

United States , Boston

Salary:

145000.00 - 180000.00 USD / Year

Whoop

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in Finance, Business, Economics, or Supply Chain
5+ years of progressive experience in FP&A, inventory/demand planning, investment banking, venture capital, private equity, or
startup experience strongly preferred
Proven track record in developing and managing complex financial models and leading cross-functional supply planning initiatives
Expert-level proficiency in Microsoft Excel
Exceptional analytical and strategic thinking skills, with a strong ability to translate data into actionable insights
Confident and clear communicator with the ability to influence stakeholders at all levels through data-driven narratives
Highly organized, detail-oriented, and comfortable navigating ambiguity in a fast-paced environment
Strong commitment to embracing and leveraging AI tools in day-to-day tasks

Job Responsibility

Lead financial planning and analysis for WHOOP’s Supply Chain, Operations, Manufacturing, and Hardware teams
become a subject matter expert and trusted advisor to leadership
Own key financial inputs for WHOOP’s gross margins, and lead cross-functional initiatives aimed at identifying and implementing efficiencies to optimize margin performance
Manage financial modeling efforts related to inventory and production planning
support the S&OP process by partnering cross-functionally to improve operational efficiency and ensuring business alignment
Partner with cross-functional teams to deepen the organization’s understanding of key performance indicators (KPIs), financial levers, and cost drivers
Collaborate across Finance (Accounting, Strategic Finance, Analytics) to align metrics and streamline reporting processes
Develop and deliver monthly, quarterly, and annual reporting packages for executive leadership, the Board of Directors, and investors

What we offer

competitive base salaries
meaningful equity
benefits
generous equity package

Fulltime

New

Senior Software Engineer

The Wikimedia Foundation is looking for the software engineer to join the Produc...

Location

United States of America , San Francisco

Salary:

141352.00 - 175725.00 USD / Year

Wikimedia Foundation

Expiration Date

Until further notice

Requirements

4+ years related professional experience
Experience building and maintaining large-scale applications
Proficiency in PHP, Javascript and relational databases
Strong foundation in security principles
Experience in driving cross-teams objectives
Experience in driving user and product impact

Job Responsibility

Proactively develop and maintain tools that empower communities to identify, mitigate, and prevent various forms of abuse across Wikimedia projects
Design privacy-conscious systems that detect behavioral patterns indicative of abuse while minimizing false positives and respecting user anonymity
Continuously adapt abuse detection and mitigation strategies in response to changes in browser privacy standards, networking protocols, and platform architecture
Collaborate cross-functionally with product managers, designers, and researchers to create holistic, human-centered solutions that balance safety and freedom
Write resilient, maintainable systems and high-quality code with a focus on long-term sustainability
Implement observability to maintain high levels of quality and system stability
Instrument and measure the impact of anti-abuse across Wikimedia projects

Fulltime

Front Desk/Junior Administrative Assistant

Robert Half

Location:
United States, Hauppauge, New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 21, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Front Desk/Junior Administrative Assistant

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Front Desk/Junior Administrative Assistant

Robert Half

Location:United States, Hauppauge, New York

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 21, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Front Desk/Junior Administrative Assistant

Payroll Specialist

Distilleries Administrator

Litigation Solicitor / Legal Executive

Legal Recruitment Consultant

Senior iOS Engineer

Site Reliability Engineering Manager

Fp&a Manager

Senior Software Engineer

Location:
United States, Hauppauge, New York

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
March 21, 2025