Front Desk Intern Job at Four Seasons (Milan)

Front Desk Coordinator

We are looking for a Front Desk Coordinator to join our team on a contract basis...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk or receptionist role preferred
Proficiency in operating multi-line phone systems
Strong interpersonal and communication skills
Ability to manage multiple tasks in a fast-paced environment
Excellent organizational skills and attention to detail
Familiarity with basic administrative procedures
Detail-oriented approach and appropriate appearance
Ability to handle sensitive information with discretion

Job Responsibility

Greet visitors and ensure they feel welcomed upon arrival
Manage the check-in process for contractors and other guests
Respond to phone inquiries using a multi-line switchboard system
Maintain accurate records of visitor logs and contractor check-ins
Assist with general administrative tasks to support front desk operations
Ensure the reception area remains clean, organized, and well-maintained
Communicate effectively with internal teams to relay visitor information
Follow established procedures for handling sensitive information
Provide timely support for any front desk-related issues or concerns

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Front Desk Coordinator

Location

United States , Burbank

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, reception, or administrative support role
Ability to manage a multi-line phone system while maintaining a courteous and attentive demeanor
Strong customer service and interpersonal skills with the ability to interact confidently with visitors and staff
Proficiency in Microsoft Word, Excel, and Outlook for day-to-day office tasks
Accurate data entry skills and a high level of attention to detail
Strong organizational skills with the ability to maintain orderly files and prioritize multiple tasks
Reliable communication skills and the ability to work effectively in a fast-paced office environment

Job Responsibility

Welcome guests and employees in a detail-oriented manner, manage the reception area, and ensure a positive first impression for everyone entering the office
Operate a multi-line phone system, direct incoming calls efficiently, and relay messages accurately to the appropriate contacts
Coordinate front-desk coverage and assist with concierge-style support, including answering questions and helping visitors navigate the office
Perform data entry tasks with accuracy and maintain organized digital and physical filing systems for easy document retrieval
Support administrative activities such as scheduling, preparing routine correspondence, and assisting with general office coordination
Use Microsoft Outlook to manage calendars, email communication, and meeting logistics for the team as needed
Prepare and update spreadsheets, documents, and reports using Microsoft Excel and Microsoft Word
Monitor office flow throughout the day and communicate effectively with internal departments to address front-office needs promptly

What we offer

medical, vision, dental, life and disability insurance, 401(k) plan

Front Desk Receptionist

The Front Desk Agent at Four Seasons Hotel and Private Residences Nashville sets...

Location

United States , Nashville

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Previous front desk or front office experience preferred, particularly in a luxury hospitality environment
Strong interpersonal and communication skills with the ability to adapt in a fast-paced setting
Proven customer service experience with the ability to remain calm under pressure
Strong attention to detail, organization, and problem-solving skills
Proficiency in Microsoft Office
experience with OPERA or a similar PMS and cashiering functions preferred
Knowledge of the Nashville area is an asset
Ability to work collaboratively as part of a team

Job Responsibility

Welcome and register guests upon arrival, explaining accommodations and establishing credit or payment methods
Process guest departures by preparing, reviewing, and explaining billing statements
Respond to guest requests with personalized solutions that enhance satisfaction and create memorable experiences
Support guests pre-arrival and during their stay by identifying preferences and arranging services such as transportation, dining reservations, tours, and special requests
Conduct pre-arrival outreach to coordinate logistics, research vendors, and arrange customized guest experiences
Handle incoming and outgoing packages, messages, faxes, and mail accurately and efficiently
Resolve guest concerns and inquiries related to hotel services, operating hours, events, and local directions with professionalism and discretion
Communicate with guests in person, by phone, email, and through the Four Seasons chat and messaging platforms
Utilize OPERA, concierge systems, and guest recognition programs to track requests and ensure accurate billing
Maintain up-to-date desk collateral and strong local knowledge of Nashville attractions, dining, and entertainment

What we offer

Competitive wages and a comprehensive benefits package
Medical, Dental, Vision, Employee Assistance Program, and 401(k) Retirement Plan
Vacation, Holiday, and Sick Pay
Disability Coverage and Life Insurance
Employee discounts and global travel programs with Four Seasons Hotels and Resorts
Complimentary uniforms and uniform care
Complimentary employee meals
Comprehensive learning and development programs to support career advancement

Parttime

Receptionist

We are looking for a detail-oriented Receptionist to support a legal office in G...

Location

United States , Grand Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist, front desk, or administrative support role
Ability to handle inbound calls effectively using a multi-line telephone system
Strong verbal communication skills and a customer-focused approach when interacting with visitors and callers
Comfortable learning and using an intercom system in a detail-oriented office setting
Reliable time management skills and the ability to maintain consistent front desk coverage
Strong organizational skills with attention to detail in a busy office environment
Appropriate demeanor and appearance suited to a legal office setting

Job Responsibility

Greet visitors at the front desk and provide a courteous, welcoming greeting upon arrival
Manage a multi-line phone system by answering inbound calls promptly and directing them to the appropriate staff members
Use the office intercom system to communicate with internal team members and announce visitors when needed
Monitor the lobby area to ensure the reception space remains organized, presentable, and ready for guests
Provide front desk coverage during designated periods while other office staff attend to additional responsibilities
Support basic administrative tasks that help keep daily office operations running smoothly
Assist with parking validation for visitors and confirm parking-related needs as part of the reception process
Follow the assigned break and lunch schedule while maintaining dependable front desk coverage throughout the day

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

We are looking for a personable and organized Front Desk Coordinator to support ...

Location

United States , Huntersville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist, front desk, or customer-facing administrative role
Ability to operate a multi-line phone or switchboard system with accuracy and confidence
Strong verbal and written communication skills for handling calls, messages, and correspondence
Comfortable managing mail distribution, package handling, and related daily office tasks
Positive attitude and detail-oriented demeanor when interacting with visitors, clients, and internal staff
Flexible and adaptable approach to shifting responsibilities in a fast-paced office setting
Reliable organizational skills and attention to detail in managing front desk operations

Job Responsibility

Welcome visitors and clients in a courteous and detail-oriented manner, ensuring a positive first impression at the front desk
Manage incoming calls through a multi-line phone system, direct inquiries accurately, and relay messages promptly to the appropriate team members
Coordinate front office activities to maintain an orderly reception area and support smooth day-to-day operations
Sort, distribute, and route incoming mail and packages to the correct departments or individuals
Handle general email and phone correspondence with clear, timely, and detail-oriented communication
Assist with administrative front desk tasks as needed while adapting to changing priorities during the day
Support client-facing interactions by providing helpful information and responding to routine questions with a detail-oriented approach

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office operat...

Location

United States , Owings Mills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a receptionist, front desk, or customer-facing administrative role
Ability to manage a switchboard or multi-line phone system with accuracy and professionalism
Strong verbal communication skills and a consistently strong customer service approach
Comfortable handling a high volume of inbound calls while greeting visitors and managing competing priorities
Proficiency with basic office software and standard administrative procedures
Dependable attendance and the ability to work onsite during regular weekday business hours
Experience in property management, facilities, or an office environment with strong attention to detail is preferred

Job Responsibility

Welcome visitors, tenants, and vendors in a courteous manner and direct them to the appropriate contact or department
Operate a multi-line phone system, answer incoming calls promptly, and route messages accurately to internal team members
Maintain the front desk area so it remains organized, presentable, and ready to receive guests throughout the day
Provide concierge-style assistance by responding to general inquiries and helping visitors navigate the office or property environment
Coordinate routine administrative tasks such as receiving deliveries, distributing mail, and supporting basic office logistics
Monitor visitor flow and follow site procedures for check-ins, notifications, and front office security practices
Support team operations by handling clerical duties that help keep daily business activities running efficiently

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office operat...

Location

United States , Redondo Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a front desk, receptionist, or similar customer-facing support role
Hands-on experience handling receptionist responsibilities in a detail-focused office environment
Ability to operate a multi-line or switchboard phone system and manage a steady volume of inbound calls
Strong interpersonal skills with the ability to deliver courteous and attentive concierge-style service
Clear verbal communication skills and the ability to relay information accurately
Strong organizational skills with the ability to manage multiple front desk priorities efficiently

Job Responsibility

Welcome visitors, provide a positive first impression, and direct guests to the appropriate person or department
Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking detailed messages when needed
Coordinate front desk activities to ensure smooth day-to-day reception coverage and efficient visitor flow
Provide concierge-style assistance by responding to general inquiries and helping guests navigate office procedures
Maintain a neat and well-kept reception area while supporting administrative tasks related to front office operations
Monitor incoming communications and escalate urgent matters to the appropriate internal contacts
Support scheduling and coordination needs that help keep the front office organized and responsive

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Front Desk Coordinator

We are seeking a professional and organized Front Desk Coordinator for a contrac...

Location

United States , Louisville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous front desk, receptionist, or administrative experience preferred
Strong communication and interpersonal skills
Proficiency in Microsoft Office and ability to learn new systems quickly
Excellent organizational skills and attention to detail
Ability to multitask and manage a high volume of activity efficiently
Professional demeanor and customer-focused approach

Job Responsibility

Greet and assist visitors, clients, and employees in a professional and courteous manner
Manage incoming phone calls, route inquiries, and provide accurate information
Coordinate front desk operations, ensuring the reception area remains organized and presentable
Schedule appointments, meetings, and maintain calendars as needed
Handle incoming and outgoing mail, packages, and deliveries
Perform data entry and maintain accurate records in internal systems
Support administrative tasks such as filing, scanning, and document management
Assist with office coordination, including supply management and basic operational support
Communicate effectively with internal teams to ensure smooth day-to-day operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Front Desk Intern

Job Responsibility

Requirements

What we offer

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