Front Desk Coordinator Job at Robert Half (Philadelphia)

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily reception and admin...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
an associate degree is preferred
At least two years of clerical or administrative experience in an office environment
Prior experience handling customer service inquiries and interacting directly with the public
Comfort using a multi-line phone system or switchboard
Working knowledge of standard office practices and Microsoft Office applications
Strong organizational skills with the ability to prioritize tasks and manage competing deadlines
Effective verbal and written communication skills and a detail-oriented, dependable approach to work

Job Responsibility

Greet guests and staff in the reception area, provide assistance upon arrival, and ensure a welcoming front office experience
Manage incoming and outgoing mail, parcels, and deliveries while keeping distribution organized and timely
Oversee conference room scheduling and help coordinate space usage for meetings and internal events
Provide administrative support for human resources activities, including onboarding preparation, job posting assistance, and drafting routine documents and meeting materials
Copy, scan, file, and retrieve records as needed, including maintaining documents within Laserfiche and related filing systems
Maintain calendars, confirm scheduled appointments, and arrange travel or logistical details when requested
Support planning and on-site coordination for conferences, meetings, and community or public-facing events
Answer and route inbound calls through a multi-line phone or switchboard system with efficiency and courtesy

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Front Desk Coordinator

Robert Half is partnering with a prestigious wealth management firm to hire a po...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of front desk, receptionist, or administrative experience (financial services or professional services preferred)
Professional demeanor with strong interpersonal and customer service skills
Excellent verbal and written communication abilities
Strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Ability to multitask and remain composed in a fast-paced environment

Job Responsibility

Greet clients and visitors, providing a high-touch, concierge-level experience
Answer and direct incoming calls with professionalism and efficiency
Manage front desk operations, including scheduling, conference room coordination, and office upkeep
Coordinate meetings, including preparing materials and ensuring rooms are client-ready
Handle incoming and outgoing mail, packages, and deliveries
Maintain client records and assist with light administrative tasks
Support advisors and internal teams with scheduling and ad hoc requests
Ensure confidentiality and discretion when handling sensitive client information

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Front Desk Coordinator

Location

United States , Burbank

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, reception, or administrative support role
Ability to manage a multi-line phone system while maintaining a courteous and attentive demeanor
Strong customer service and interpersonal skills with the ability to interact confidently with visitors and staff
Proficiency in Microsoft Word, Excel, and Outlook for day-to-day office tasks
Accurate data entry skills and a high level of attention to detail
Strong organizational skills with the ability to maintain orderly files and prioritize multiple tasks
Reliable communication skills and the ability to work effectively in a fast-paced office environment

Job Responsibility

Welcome guests and employees in a detail-oriented manner, manage the reception area, and ensure a positive first impression for everyone entering the office
Operate a multi-line phone system, direct incoming calls efficiently, and relay messages accurately to the appropriate contacts
Coordinate front-desk coverage and assist with concierge-style support, including answering questions and helping visitors navigate the office
Perform data entry tasks with accuracy and maintain organized digital and physical filing systems for easy document retrieval
Support administrative activities such as scheduling, preparing routine correspondence, and assisting with general office coordination
Use Microsoft Outlook to manage calendars, email communication, and meeting logistics for the team as needed
Prepare and update spreadsheets, documents, and reports using Microsoft Excel and Microsoft Word
Monitor office flow throughout the day and communicate effectively with internal departments to address front-office needs promptly

What we offer

medical, vision, dental, life and disability insurance, 401(k) plan

Front Desk Coordinator

We are currently seeking candidates for a Front Desk Coordinator role with a pro...

Location

United States , Raleigh

Salary:

21.00 - 23.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

High School diploma or GED required
Associate or Bachelor’s degree preferred
Minimum 2 years’ experience in a professional office environment required
experience with Oracle Financials preferred
Strong organizational skills
ability to accomplish multiple tasks within the agreed-upon timeframes through effective prioritization of duties and functions in a fast-paced environment
Demonstrated customer service orientation, with the ability to interact professionally, courteously, and effectively with employees, visitors, and vendors
Ability to work with different functional groups and levels of employees to effectively and professionally achieve results
Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively

Job Responsibility

Professionally manage all incoming calls and correspondence
handle routine inquiries and direct others as appropriate
Maintain the appearance and tidiness of all common areas (e.g., lobby, supply rooms, and conference rooms)
Process and distribute incoming mail and packages
organize and send outgoing mail and packages
Coordinate conference room scheduling and assist with office event planning/department projects
Order office supplies, manage inventory levels, and track service calls for office equipment
Support the office manager and Administrative Assistants with event planning initiatives and special administrative projects
Create and process purchase orders using Oracle Financials
Prepare sign-in and security logs and ensure they are properly recorded

Parttime

Front Desk Coordinator

We are seeking a professional and organized Front Desk Coordinator to serve as t...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
1+ years of receptionist, front desk, customer service, or administrative experience preferred
Strong verbal and written communication skills
Proficiency in Microsoft Office, including Word, Outlook, and Excel
Excellent organizational skills and attention to detail
Ability to multitask and work effectively in a fast-paced office environment
Professional demeanor and strong customer service skills

Job Responsibility

Greet and assist visitors, clients, and staff in a courteous and professional manner
Answer, screen, and direct incoming phone calls and emails
Maintain the front desk area so it remains clean, organized, and welcoming
Manage incoming and outgoing mail, packages, and deliveries
Schedule appointments, meetings, and conference room reservations
Provide general administrative support, including filing, data entry, scanning, and document preparation
Monitor office supplies and coordinate reordering as needed
Support internal teams with clerical tasks and special projects
Maintain accurate records and assist with updating office databases or tracking logs
Ensure professional communication with customers, vendors, and employees at all times

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Front Desk Coordinator

We are in search of a Front Desk Coordinator in ANN ARBOR, Michigan. Positioned ...

Location

United States , Ann Arbor

Salary:

20.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Excellent organizational and multitasking abilities
Strong communication and interpersonal skills
Proficient in using Microsoft office software, including OneDrive
Experience in customer service or reception, with a knack for creating a welcoming environment
Ability to handle emergency situations calmly and efficiently
Familiarity with AV equipment and setup
Demonstrated ability to stay organized, manage multiple priorities, and maintain attention to detail throughout the day
Strong verbal and written communication skills with a customer-focused and approachable demeanor
Previous experience in reception, front desk support, hospitality, or customer service roles
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and OneDrive

Job Responsibility

Manage the front desk area of the Incubator, including greeting visitors, directing them to appropriate destinations and/or resources, and answering inquiries about our organization
Oversee the opening and closing procedures of the front desk
Handle phone communications, ensuring messages are relayed promptly
Maintain kitchen and marketing materials, ensuring areas are stocked and presentable
Manage mailroom operations, including sorting and distributing mail and packages
Schedule and maintain conference rooms, ensuring spaces are tidy and ready for use
Support coordination for staff weekly two-question reporting to CEO
Assist with event logistics, including room setup, cleanup, catering arrangements, and audiovisual equipment setup
Update electronic signage to promote events as per marketing department specifications at the front desk

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

We are looking for a bilingual Front Desk Coordinator to support daily office op...

Location

United States , Lewisville

Salary:

21.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Fluency in both English and Spanish is required
Experience in reception, front desk, concierge, or customer-facing administrative support roles
Working knowledge of Microsoft Excel, including basic to intermediate data entry and reporting tasks
Strong customer service skills with a detail-oriented and approachable communication style
Ability to manage access, visitors, calls, and multiple priorities in a fast-paced office setting
High attention to detail and strong organizational skills
Comfortable working on-site Monday through Friday in Lewisville, Texas.

Job Responsibility

Welcome visitors, answer front desk inquiries, and provide a welcoming first point of contact for the office
Receive, sort, and distribute incoming mail, deliveries, and packages accurately and promptly
Support administrative office activities to help maintain efficient daily operations across teams
Assist with basic accounting-related clerical work, including helping prepare or organize statements when needed
Monitor and replenish breakroom supplies to keep shared spaces clean, stocked, and presentable
Coordinate with internal departments to ensure requests are addressed and front office needs are handled smoothly
Maintain an orderly reception area and uphold a welcoming, customer-focused office presence.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Front Desk Coordinator

We are looking for a detail-oriented Front Desk Coordinator to support daily rec...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing front desk, reception, or administrative support in a detail-oriented setting
Strong customer service skills with the ability to interact courteously with parents, visitors, and staff
Ability to manage a multi-line phone system and respond to intercom requests efficiently
Proficiency with Microsoft Outlook, Word, and Excel for routine administrative tasks
Solid data entry and file organization skills with strong attention to detail
Effective interpersonal and communication skills in a fast-paced environment
Ability to handle deliveries, mail distribution, and visitor coordination with accuracy and courtesy

Job Responsibility

Welcome parents, guests, and campus visitors with a friendly and courteous approach while providing clear assistance upon arrival
Manage building entry by responding to visitor requests and authorizing access through the front entrance security system
Operate the parking gate intercom, confirm entry needs, and guide incoming visitors to the appropriate location
Receive packages and deliveries, ensuring items are handled promptly and routed to the correct department or recipient
Sort and distribute incoming mail accurately to support smooth daily office operations
Maintain an orderly reception area and support front office organization throughout the workday
Answer incoming calls and general inquiries, directing questions to the appropriate staff members when needed

What we offer

medical benefits
vision benefits
dental benefits
life insurance
disability insurance
company 401(k) plan

Fulltime

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Front Desk Coordinator

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