Front Desk Coordinator Job at Robert Half (Honolulu)

Front Desk Coordinator

Robert Half is seeking a professional, organized, and customer-focused Front Des...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, administrative, or customer service role preferred
Strong verbal and written communication skills
Excellent interpersonal skills and a professional demeanor
Strong organizational skills and attention to detail
Ability to multitask and work effectively in a fast-paced environment
Proficiency in Microsoft Office and general office equipment
Reliable, punctual, and customer-service oriented
Experience handling multi-line phone systems
Ability to manage multiple priorities with minimal supervision

Job Responsibility

Greet and welcome visitors, clients, and employees in a professional and friendly manner
Answer, screen, and direct incoming phone calls promptly and courteously
Manage the front desk area and maintain a clean, organized, and professional reception space
Handle incoming and outgoing mail, packages, and deliveries
Schedule appointments, meetings, and conference room reservations as needed
Provide administrative support such as data entry, filing, scanning, and document preparation
Assist with office supply inventory and place orders when necessary
Support internal teams with clerical tasks and special projects as assigned
Maintain confidentiality when handling sensitive information

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Front Desk Coordinator

Location

United States , Chesterfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Incoming phone call management skills required
Excellent social skills and ability to collaborate effectively required

Job Responsibility

Greet and direct all visitors including vendors, clients and customers
Ensure completion of paperwork, sign-in and security procedures
Handle special administrative projects, including overflow work from department and executive assistants

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to serve as the first point of conta...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in reception, front desk operations, customer service, or a community-facing support role
Strong interpersonal skills with the ability to communicate respectfully and effectively with diverse populations
Demonstrated empathy, patience, and sound judgment when working with individuals in vulnerable situations
Ability to stay composed and attentive during sensitive, high-stress, or emotionally charged interactions
Familiarity with conflict de-escalation techniques and maintaining appropriate boundaries in public-facing settings
Experience supporting veterans, unhoused individuals, or behavioral health populations is highly valued
Commitment to providing service through a respectful, nonjudgmental, and trauma-informed lens

Job Responsibility

Welcome veterans, guests, and community partners upon arrival and provide helpful direction based on their needs
Manage front desk interactions with professionalism while fostering a calm, respectful, and inclusive setting
Respond to general questions and connect individuals with available programs such as housing support, counseling, legal assistance, meals, and other community resources
Observe activity in the reception area and help maintain an orderly environment for all visitors and staff
Communicate with empathy and composure when assisting individuals facing emotional, behavioral, or mental health challenges
Coordinate with internal teams and onsite service providers to ensure visitors are routed to appropriate support services in a timely manner
Uphold a trauma-informed approach in daily interactions with people navigating housing instability, recovery, or other complex life circumstances

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Parttime

Front Desk Coordinator

Location

United States , Chesterfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Incoming phone call management skills required
Experience with multi-line phone systems preferred
Excellent social skills and ability to collaborate effectively required

Job Responsibility

Greet and direct all visitors including vendors, clients and customers
Ensure completion of paperwork, sign-in and security procedures
Handle special administrative projects, including overflow work from department and executive assistants

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Front Desk Coordinator

Robert Half is partnering with a mission-driven nonprofit organization seeking a...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of receptionist, front desk, customer service, or administrative support experience
Strong verbal and written communication skills
Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
Excellent organizational skills with strong attention to detail
Ability to multitask, prioritize responsibilities, and adapt to changing needs
Professional demeanor and commitment to providing exceptional service

Job Responsibility

Greet and assist visitors, clients, and vendors in a professional and friendly manner
Answer and direct incoming phone calls, emails, and general inquiries
Manage front desk operations and maintain a welcoming reception area
Coordinate meeting room scheduling and assist with event logistics as needed
Handle incoming and outgoing mail, packages, and deliveries
Maintain accurate records, databases, and filing systems
Provide administrative support including data entry, document preparation, and reporting
Assist with client intake processes and ensure confidential information is handled appropriately
Order and monitor office supplies and support day-to-day office operations
Collaborate with internal teams to ensure smooth communication and workflow

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily office...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
an associate degree is preferred
At least 2 years of experience in a front desk, clerical, receptionist, or administrative office role
Background in answering incoming calls and assisting the public in a detail-oriented setting
multi-line phone or switchboard experience is a plus
Working knowledge of Microsoft Office applications, including Outlook, Word, and Excel, along with comfort using office systems
Strong organizational abilities with the capacity to manage competing tasks and shifting priorities effectively
Clear verbal and written communication skills with a detail-oriented customer-service approach
Ability to work onsite in Clearwater, Florida and maintain reliable local transportation for commuting needs
Comfortable operating in a fast-paced, public-facing corporate office environment

Job Responsibility

Welcome visitors, answer questions, and direct guests appropriately to maintain a detail-oriented and friendly front office presence
Handle inbound calls, mail, shipments, and deliveries while ensuring timely distribution and accurate routing
Coordinate the use of conference rooms and shared meeting areas, including scheduling and readiness support
Assist the Human Resources team with onboarding activities, orientation materials, and upkeep of employee-related documents
Prepare and format internal paperwork such as agendas, correspondence, memos, and other business documents
Support general office administration by ordering supplies, tracking related purchases, and helping monitor routine expenses
Scan, organize, file, and retrieve records through internal document management systems and standard office tools
Provide administrative assistance to leadership, including calendar coordination, appointment confirmation, travel support, and meeting preparation
Help organize meetings, events, committees, and special projects while following workplace safety and security procedures

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily reception and admin...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
an associate degree is preferred
At least two years of clerical or administrative experience in an office environment
Prior experience handling customer service inquiries and interacting directly with the public
Comfort using a multi-line phone system or switchboard
Working knowledge of standard office practices and Microsoft Office applications
Strong organizational skills with the ability to prioritize tasks and manage competing deadlines
Effective verbal and written communication skills and a detail-oriented, dependable approach to work

Job Responsibility

Greet guests and staff in the reception area, provide assistance upon arrival, and ensure a welcoming front office experience
Manage incoming and outgoing mail, parcels, and deliveries while keeping distribution organized and timely
Oversee conference room scheduling and help coordinate space usage for meetings and internal events
Provide administrative support for human resources activities, including onboarding preparation, job posting assistance, and drafting routine documents and meeting materials
Copy, scan, file, and retrieve records as needed, including maintaining documents within Laserfiche and related filing systems
Maintain calendars, confirm scheduled appointments, and arrange travel or logistical details when requested
Support planning and on-site coordination for conferences, meetings, and community or public-facing events
Answer and route inbound calls through a multi-line phone or switchboard system with efficiency and courtesy

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Front Desk Coordinator

Robert Half is partnering with a prestigious wealth management firm to hire a po...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of front desk, receptionist, or administrative experience (financial services or professional services preferred)
Professional demeanor with strong interpersonal and customer service skills
Excellent verbal and written communication abilities
Strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Ability to multitask and remain composed in a fast-paced environment

Job Responsibility

Greet clients and visitors, providing a high-touch, concierge-level experience
Answer and direct incoming calls with professionalism and efficiency
Manage front desk operations, including scheduling, conference room coordination, and office upkeep
Coordinate meetings, including preparing materials and ensuring rooms are client-ready
Handle incoming and outgoing mail, packages, and deliveries
Maintain client records and assist with light administrative tasks
Support advisors and internal teams with scheduling and ad hoc requests
Ensure confidentiality and discretion when handling sensitive client information

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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