Front Desk Coordinator Job at Robert Half (Bloomington)

Front Desk Coordinator

Front Desk Coordinator Are you an organized detail oriented with excellent commu...

Location

United States of America , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist or administrative support role preferred
Strong communication and customer service skills
Ability to multitask and prioritize in a fast-paced environment
Proficiency with office technology and Microsoft Office Suite

Job Responsibility

Greet visitors, clients, and team members with professionalism and warmth
Answer and route incoming calls
manage messages and inquiries
Maintain reception area and conference room schedules
Handle mail, deliveries, and office supply inventory
Assist with administrative tasks, data entry, and special projects
Collaborate with staff to support internal communication and workflow

What we offer

Competitive compensation and benefits
Collaborative, welcoming work culture
Opportunities for skill development and career growth
Exposure to multiple departments and business operations
Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily office operations f...

Location

United States , West Des Moines

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a front desk, receptionist, or administrative support role
Proven ability to manage receptionist duties with consistency and attention to detail
Experience handling daily mail distribution and related office coordination tasks
Strong document filing and records organization skills with close attention to detail
Clear verbal communication skills and confidence directing calls appropriately
Strong organizational skills and the ability to prioritize multiple responsibilities in a busy office setting.

Job Responsibility

Answer and manage incoming phone calls, creating a positive first impression and routing inquiries to the appropriate team members
Welcome visitors and assist with front desk interactions in a courteous and service-oriented manner
Sort, distribute, and handle incoming mail to ensure timely delivery within the office
Maintain organized filing systems and keep documents accessible, accurate, and up to date
Respond to general customer questions and provide helpful assistance while escalating issues when needed.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training.

Fulltime

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office operat...

Location

United States , Mishawaka

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing front desk, receptionist, or general office support duties in an office environment
Strong interpersonal communication skills with the ability to interact warmly and courteously with clients and staff
Demonstrated ability to manage multiple administrative tasks while maintaining accuracy and attention to detail
Comfortable handling mail, deliveries, office supplies, and other day-to-day operational responsibilities
Reliable demeanor with dependable attendance, sound judgment, and a service-oriented approach
Basic proficiency with standard office tools and administrative processes

Job Responsibility

Welcome guests upon arrival, provide a positive first impression, and offer courteous hospitality such as beverages or refreshments
Communicate visitor arrivals promptly to advisors and administrative team members to ensure smooth coordination of appointments and meetings
Oversee the flow of incoming and outgoing correspondence, packages, and deliveries while keeping records and routing items appropriately
Keep shared office spaces organized, presentable, and stocked, including reception areas, kitchen spaces, and supply storage areas
Assist team members with preparing, sorting, and transferring client and company documents into the digital imaging system
Support general front office activities that contribute to an efficient, detail-oriented, and client-focused workplace

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

Location

United States , Edmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a front desk, reception, concierge, or administrative support role is preferred
Demonstrated ability to provide strong customer service and build positive interactions with visitors and colleagues
Clear verbal and written communication skills, with a courteous and detail-focused demeanor
Comfortable using Microsoft Office applications along with standard office equipment and multi-line phone systems
Strong organizational skills with close attention to detail and accuracy in routine administrative work
Ability to handle multiple tasks at once, adjust priorities, and remain composed in a busy office setting
Dependable attendance, punctuality, and a consistently neat appearance are required

Job Responsibility

Welcome guests and clients with a courteous, detail-oriented approach and ensure a positive first impression of the office
Alert providers or appropriate team members when clients arrive so appointments and meetings stay on schedule
Oversee day-to-day reception activities, including monitoring the front desk and maintaining smooth lobby operations
Accept incoming mail, packages, and deliveries, then sort and route items to the correct recipients in a timely manner
Keep the reception and common front-office areas neat, orderly, and presentation-ready throughout the day
Perform basic administrative support tasks such as scanning documents, filing records, and entering information into office systems
Assist team members with assigned clerical projects and other general office support needs as priorities shift
Deliver attentive customer service when responding to questions from visitors, internal staff, and callers on a multi-line phone system

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support a busy clinic in Santa Mo...

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
additional college coursework is a plus
At least 2 years of experience in a medical, rehabilitation, or physical therapy front desk setting is preferred
Ability to manage patient-facing conversations related to scheduling, insurance verification, and treatment logistics with close attention to detail
Strong customer service skills with a composed and confident presence in a clinical environment
Clear verbal and written communication skills with close attention to detail
Solid organizational skills and the ability to handle multiple priorities in a fast-paced setting
Proficiency with electronic medical record platforms, multi-line phone systems, and standard office software
Familiarity with medical front office procedures, patient scheduling, and basic medical terminology is preferred

Job Responsibility

Welcome patients and guests with a courteous, detail-oriented approach that creates a positive arrival experience
Manage patient intake and departure processes, including reviewing demographic details, insurance information, and referral documentation for accuracy
Guide patients through appointment details, care scheduling, authorization status, and payment expectations with clear and respectful communication
Arrange, update, and confirm appointments while balancing provider availability and clinic flow
Serve as a communication link among patients, clinical staff, and insurance contacts to help resolve routine scheduling and coverage questions
Receive copays and other payments, secure required forms and signatures, and handle sensitive information in accordance with privacy standards
Keep electronic patient files current and accurate within the medical records system
Support daily front office and clinic operations by anticipating scheduling conflicts, communicating changes promptly, and assisting with additional administrative needs as they arise

What we offer

Health
Dental
Vision
401k
Sick Time Off

Fulltime

Front Desk Coordinator

Location

United States , Beaverton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with multiline phones
1 + years of customer service experience
Proficient with office equipment (computers, copiers, scanners, and fax machines)
Comfortable using the Microsoft Office Suite
Familiarity with scheduling and calendar management
Competency with records maintenance and filing

What we offer

medical, vision, dental, life and disability insurance
company 401(k) plan

Front Desk Coordinator

The Front Desk Coordinator will manage and coordinate all front office activitie...

Location

United States , Salem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk or receptionist role
Strong organizational skills and multitasking ability
Excellent communication skills, both verbal and written
Proficient in Microsoft Office Suite and experience with office equipment (e.g., fax machines and printers)
Customer service-oriented attitude with a high level of professionalism
Ability to prioritize and manage time efficiently

Job Responsibility

Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment
Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers
Schedule and manage appointments efficiently using the company's scheduling system
Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages
Support in event planning and coordination whenever required
Perform basic administrative tasks, including data entry, filing, and maintaining office supplies
Always uphold a high level of confidentiality and professionalism

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to serve as the welcomi...

Location

United States , White Plains

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, or customer-facing administrative role
Strong ability to handle inbound calls and route communications efficiently
Excellent verbal and written communication skills with a friendly and detail-oriented approach
Proven ability to stay organized, manage multiple priorities, and remain attentive in a busy environment
Comfortable using standard office software, phone systems, and basic administrative tools
Reliable attendance and the ability to maintain consistent on-site coverage during scheduled hours
Strong interpersonal skills and a service-oriented approach to supporting visitors and internal teams

Job Responsibility

Welcome visitors, clients, and team members in a courteous and attentive manner while ensuring a positive arrival experience
Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly
Oversee day-to-day front desk activity, including visitor check-in, scheduling support, and general reception coverage
Maintain a clean, organized, and presentation-ready reception area that reflects a well-organized environment
Provide administrative assistance with routine office tasks such as document handling, data entry, and coordination of shared materials
Respond to questions from guests and staff, offering timely information and escalating issues when needed
Support onsite operations by helping coordinate appointments, meetings, and other front-of-house activities
Monitor office traffic and ensure front desk procedures are followed consistently throughout the workday

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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