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Front Desk Coordinator

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Robert Half

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Location:
United States , Olympia

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Category:
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Contract Type:
Not provided

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Salary:

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Job Description:

We are looking for a Front Desk Coordinator to join our team in Olympia, Washington. In this contract role, you will serve as the first point of contact for residents and visitors, ensuring a welcoming and organized environment. The position involves supporting vulnerable populations, maintaining site operations, and fostering a secure and respectful atmosphere.

Job Responsibility:

  • Monitor site traffic, log resident and visitor entries and exits, and report any violations or significant occurrences
  • Coordinate transportation needs for residents, manage communication tasks such as delivering messages and packages, and assist with appointment reminders
  • Maintain and oversee daily schedules for onsite programs and external agency visits
  • Direct residents and clients to appropriate staff for assistance, inform maintenance teams of mechanical issues, and keep the front office area organized
  • Ensure a safe and restful environment by providing adequate bedding and basic necessities, monitoring site conditions, and encouraging cleanliness and safety
  • Support residents by offering information about resources and services, following up on scheduled items, and ensuring their needs are met
  • Collaborate with volunteer staff and interns to enhance site operations and resident support
  • Foster a respectful and supportive atmosphere for vulnerable populations, treating all individuals with patience and dignity

Requirements:

  • Experience with receptionist duties, including managing multi-line phone systems and answering inbound calls
  • Strong organizational skills for scheduling appointments and managing calendars
  • Proficiency in Microsoft Office applications
  • Effective communication skills to interact with residents, staff, and visitors
  • Ability to establish boundaries and work respectfully with vulnerable populations
  • Familiarity with concierge services and coordinating transportation needs
  • Capability to maintain a tidy and well-organized front office environment
  • Prior experience supporting volunteers and interns in a detail-oriented setting
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 21, 2026

Work Type:
On-site work
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