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Front Desk Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Kent

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a Front Desk Coordinator to join our team in Kent, Washington. This is a contract position requiring someone with excellent interpersonal skills and a proactive approach to administrative tasks. The ideal candidate will serve as the first point of contact for visitors and provide essential support to various departments, ensuring smooth daily operations.

Job Responsibility:

  • Greet and assist visitors, vendors, and walk-ins with a detail-oriented and friendly demeanor
  • Manage incoming calls using a multi-line phone system, ensuring prompt and accurate communication
  • Provide administrative support to the project management team, including mail distribution, supply ordering, and assembling project binders
  • Coordinate and help organize company events such as employee appreciation days and annual picnics
  • Perform purchase order entry for project managers and other departments, with training provided if needed
  • Utilize software tools like Spectrum and Sage to support administrative workflows
  • Maintain the front desk area, acting as a gatekeeper and ensuring a welcoming environment
  • Collaborate with accounting and project management teams located in different parts of the building
  • Perform audits using project management software auditing and working through discrepencies found
  • Filter communication from Foremen, record, track and summerize needs
  • Track activites in Excel
  • Demonstrate flexibility by assisting with additional clerical tasks as required
  • Support and collaborate with other offices covering phones during breaks and absences

Requirements:

  • Proven experience in receptionist or administrative roles, preferably in construction or office settings
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  • Ability to manage a multi-line phone system effectively
  • Strong organizational skills and attention to detail
  • Excellent communication and interpersonal abilities
  • Positive attitude and ability to maintain an environment focused on detail and organization
  • Willingness to learn and adapt to company-specific systems such as Spectrum and Sage
  • Reliable and punctual with a commitment to supporting team operations
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 26, 2026

Work Type:
On-site work
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