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Stegra Logo Stegra · Office Administration

Front Desk Coordinator

Sweden, Stockholm Employment contract · Job Posted May 04, 2026
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Job Description

As a Front Desk Coordinator you will be responsible for the daily management of the front desk, ensuring a professional and welcoming experience for all visitors, while maintaining a structured and well-functioning office environment. You will act as a central point of contact in the office - a natural hub where colleagues and visitors turn with questions and day-to-day needs. You will be part of the Office team, reporting to the Office Manager, and collaborate closely with colleagues and external partners. The role requires on-site presence, a proactive approach to daily operations, and an ability to thrive in a fast-growing and dynamic environment.

Job Responsibility

  • Welcome employees, guests and partners, representing Stegra with professionalism
  • Manage front desk operations
  • Handle office-support communication channels
  • Coordinate conference rooms and office logistics
  • Handle deliveries, office supplies and vendor coordination
  • Maintain structure and routines in the front desk and common areas
  • Manage visitor registrations, badges and access administration
  • Support internal teams with administrative and practical matters
  • Help maintain and gradually improve office routines
  • Support internal events and activities

Requirements

  • A strong service mindset and an interest in interacting with people, creating a welcoming atmosphere
  • The ability to take initiative and identify what needs to be done
  • A sense of ownership for daily routines and consistency in execution
  • A structured, reliable and detail-oriented way of working
  • Comfort in being a social hub while maintaining professionalism
  • Curiosity and an interest in understanding how things work, with a willingness to learn
  • Fluency in Swedish and English
  • Confidence in working with digital collaboration tools
  • The ability to manage both busy periods and quieter moments, using downtime productively
  • Previous experience in reception, office coordination or a similar role
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