Front Desk Coordinator Job at Robert Half (Raleigh)

New

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily office operations f...

Location

United States , Newark

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a front desk, receptionist, concierge, or customer-facing administrative role
Ability to manage a multi-line phone system and handle inbound calls with professionalism and efficiency
Strong interpersonal skills with the ability to assist students, visitors, and staff in a courteous and helpful manner
Comfortable entering and updating records in a database with a high level of accuracy and attention to detail
Capable of organizing multiple tasks in a busy office setting while maintaining a dependable and service-oriented approach
Clear written and verbal communication skills for coordinating with students and internal departments
Experience handling administrative tasks such as mail distribution, document processing, and general office support is preferred

Job Responsibility

Welcome students, staff, and guests at the front desk and provide attentive in-person assistance throughout the day
Guide students through intake and registration steps related to disability support services, ensuring information is handled accurately and promptly
Prepare and distribute accommodation documentation to students and relevant parties in accordance with office procedures
Record inquiries, forms, and supporting materials in the organizational database, including assigning cases to appropriate coordinators and maintaining accurate tracking details
Answer and route inbound calls using a multi-line phone system, responding to questions or directing callers to the appropriate contact
Work closely with internal departments such as Human Resources, IT, facilities, and campus teams to support communication and day-to-day office needs
Manage incoming and outgoing mail, ensuring timely collection, sorting, and delivery
Provide general administrative and front desk support as needed to maintain smooth office operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Front Desk Coordinator

We are looking for an experienced and service-focused Front Desk Coordinator to ...

Location

United States , Raleigh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1-2 years of experience in hospitality, concierge support, reception, or another customer-facing service role
Strong verbal and written communication skills with the ability to interact effectively with guests, clients, and internal teams
Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Demonstrated ability to stay organized, manage competing priorities, and respond quickly in a fast-paced onsite environment
Comfortable handling front desk responsibilities with a dependable and service-oriented approach
Ability to use sound judgment, research information efficiently, and provide helpful solutions to customer requests
English language proficiency and the interpersonal skills needed to build positive relationships across a workplace that values attention to detail

Job Responsibility

Greet guests, employees, and callers with professionalism while providing prompt assistance for arrivals, departures, and general workplace questions
Create a positive front desk experience by identifying visitor needs quickly and guiding them through office orientation and onsite navigation
Maintain an active presence throughout the workplace by conducting walkthroughs during slower reception periods to support guests and address service needs
Share helpful recommendations on nearby dining, lodging, transportation, and local attractions to enhance the visitor experience
Partner with clients, vendors, and internal support teams to anticipate requests, resolve issues, and deliver thoughtful service solutions
Coordinate reception-related tasks such as meeting support, mail handling, badge-related assistance, and other day-to-day concierge services as needed
Stay informed on building services and workplace resources so visitors and employees receive accurate guidance at every interaction
Support onboarding-related administrative activities and required screening steps, including coordination tied to concurrent screening processes when applicable

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily office...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, reception, administrative, or customer-facing support role
Ability to operate a multi-line phone system while handling inquiries in a detail-oriented manner
Strong customer service and interpersonal skills with the ability to interact confidently with diverse visitors and teams
Proficiency with Microsoft Word, Excel, and Outlook for document preparation, communication, and basic reporting
Accurate data entry skills and the ability to keep files and records well organized
Strong time management abilities with the capacity to handle multiple priorities in a fast-paced office setting
Clear written and verbal communication skills with close attention to detail

Job Responsibility

Welcome visitors, tenants, and vendors professionally while maintaining an organized and service-oriented front desk presence
Manage a multi-line phone system, direct incoming calls efficiently, and respond to general inquiries with courtesy and accuracy
Coordinate concierge-style assistance by helping guests and internal teams with routine requests and front office needs
Perform administrative support tasks such as preparing documents, updating records, and maintaining orderly filing systems
Enter and maintain information in internal databases and spreadsheets with a high level of accuracy and attention to detail
Use Microsoft Outlook to manage communications and support scheduling needs for the office as required
Prepare routine correspondence and reports using Microsoft Word and Excel to support day-to-day business activities
Partner with colleagues across the office to ensure smooth reception operations and a positive customer service experience

What we offer

Competitive compensation
medical
vision
dental
life and disability insurance
401(k) plan

New

Front Desk Coordinator

We are looking for an experienced and dependable Front Desk Coordinator to serve...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, or customer-facing administrative role
Ability to manage a multi-line phone system with professionalism, accuracy, and strong call-handling etiquette
Experience with scheduling, calendar coordination, and appointment management in a busy office environment
Strong interpersonal skills with the ability to create a welcoming experience for visitors, clients, and staff
Proven organizational skills and attention to detail when handling meetings, communications, and daily office support tasks
Comfortable coordinating meeting arrangements and catering logistics with minimal supervision
Proficiency with standard office software and general administrative tools used for communication and scheduling

Job Responsibility

Welcome visitors professionally, manage the reception area, and ensure guests are directed promptly to the appropriate person or department
Handle incoming calls through a multi-line phone system, screen and route inquiries accurately, and provide helpful information when appropriate
Coordinate calendars and appointment schedules to support smooth daily operations and reduce scheduling conflicts
Arrange meeting logistics, including room coordination, attendee communication, and preparation for on-site gatherings
Organize catering requests for meetings and events while confirming timing, delivery details, and setup needs
Provide concierge-style assistance by responding to general questions, guiding visitors, and supporting a positive office experience
Maintain front desk organization by monitoring supplies, keeping common areas presentable, and assisting with routine administrative tasks
Support evolving office procedures and operational updates as needed, including changes to internal workflows or reception processes

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily office operations f...

Location

United States , Deerfield Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, or administrative support role
Strong verbal and written communication skills with a detail-oriented customer service approach
Working knowledge of Microsoft Word and confidence using internet-based tools
Comfortable performing data entry with accuracy and attention to detail
Ability to manage multiple tasks while staying organized in a fast-paced office setting
Familiarity with general office equipment such as copiers, scanners, fax machines, and multi-line phone systems
Reliable computer skills and the ability to learn routine administrative processes quickly

Job Responsibility

Manage the front desk by greeting visitors, answering incoming calls, and routing inquiries to the appropriate team members
Provide administrative support through accurate data entry and upkeep of routine records and office information
Sort, distribute, and coordinate incoming and outgoing mail to ensure timely delivery across the office
Prepare and organize paperwork by assisting with filing, photocopying, scanning, and faxing as needed
Address customer questions courteously and follow up promptly to support a high level of service
Review customer account information and escalate or act on issues when follow-up is required
Maintain a clean, organized, and detail-focused reception area that reflects the company well
Use Microsoft Word, internet-based resources, and standard office equipment to complete daily administrative tasks efficiently

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Front Desk Coordinator

We are looking for a dependable part-time, Front Desk Coordinator to support dai...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a front desk, receptionist, concierge, or customer-facing administrative role
Strong data entry skills with close attention to accuracy, organization, and detail
Ability to provide friendly, detail-focused customer service in person and over the phone
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint
Confidence handling a multi-line phone system and managing incoming communications efficiently
Comfortable learning new software systems quickly
Dependable work habits and the ability to adapt to office priorities with minimal supervision

Job Responsibility

Welcome guests, staff, and visitors with a courteous and detail-oriented presence while overseeing front desk activity throughout the day
Answer and direct calls on a multi-line phone system, ensuring inquiries are handled promptly and routed to the appropriate contacts
Enter and update information with a high degree of accuracy, maintaining organized records and supporting administrative workflows
Prepare letters and other written communication for the organization using clear formatting and attention to detail
Use Microsoft Office applications, including Word, Excel, and PowerPoint, to complete daily clerical and reporting tasks
Support office coordination needs by assisting with scheduling, general reception coverage, and routine administrative duties
Work with donor-related information and software tools such as DonorPerfect
training may be provided for candidates with transferable system experience
Adapt quickly to changing priorities and contribute to a detail-oriented, business-casual office environment
Comply with pre-employment screening requirements, including required screening steps before starting the assignment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
parking provided

Parttime

New

Front Desk Coordinator

We are looking for a Front Desk Coordinator to create a welcoming first impressi...

Location

United States , Utica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a front desk, receptionist, concierge, or similar customer-facing support role
Ability to handle inbound calls and operate a multi-line or switchboard phone system confidently
Experience working with cash handling and credit card transactions in a detail-oriented setting
Strong communication skills with a detail-oriented, friendly, and service-oriented approach
Solid organizational skills and the ability to manage multiple responsibilities throughout the day
Comfort providing clerical assistance and adapting to changing office needs as required
Reliable attendance and the ability to maintain consistent front desk coverage

Job Responsibility

Welcome visitors warmly, guide them appropriately, and ensure each guest receives courteous and attentive service from arrival through departure
Manage front desk activity by answering and directing incoming calls through a multi-line phone system with accuracy and care
Process cash and credit card payments while maintaining careful attention to transaction accuracy and basic recordkeeping
Monitor the reception area to keep it organized, presentable, and ready to support a positive visitor experience
Provide administrative assistance to other departments during slower reception periods, including routine clerical and office support tasks
Respond to general questions from guests and callers, offering helpful information or connecting them with the appropriate team member
Maintain dependable front desk coverage and support daily office workflow by prioritizing tasks efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Front Desk Coordinator

Are you an organized detail oriented with excellent communication skills and a t...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist or administrative support role preferred
Strong communication and customer service skills
Ability to multitask and prioritize in a fast-paced environment
Proficiency with office technology and Microsoft Office Suite
Detail oriented demeanor and attention to detail

Job Responsibility

Greet visitors, clients, and team members with professionalism and warmth
Answer and route incoming calls
manage messages and inquiries
Maintain reception area and conference room schedules
Handle mail, deliveries, and office supply inventory
Assist with administrative tasks, data entry, and special projects
Collaborate with staff to support internal communication and workflow

What we offer

Competitive compensation and benefits
Collaborative, welcoming work culture
Opportunities for skill development and career growth
Exposure to multiple departments and business operations
Medical, vision, dental, and life and disability insurance (for contract/temporary professionals)
401(k) plan (for contract/temporary professionals)
Free online training

Fulltime

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Front Desk Coordinator

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