Front Desk Coordinator Job at Robert Half (Indianapolis)

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Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily office operations f...

Location

United States , Deerfield Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, or administrative support role
Strong verbal and written communication skills with a detail-oriented customer service approach
Working knowledge of Microsoft Word and confidence using internet-based tools
Comfortable performing data entry with accuracy and attention to detail
Ability to manage multiple tasks while staying organized in a fast-paced office setting
Familiarity with general office equipment such as copiers, scanners, fax machines, and multi-line phone systems
Reliable computer skills and the ability to learn routine administrative processes quickly

Job Responsibility

Manage the front desk by greeting visitors, answering incoming calls, and routing inquiries to the appropriate team members
Provide administrative support through accurate data entry and upkeep of routine records and office information
Sort, distribute, and coordinate incoming and outgoing mail to ensure timely delivery across the office
Prepare and organize paperwork by assisting with filing, photocopying, scanning, and faxing as needed
Address customer questions courteously and follow up promptly to support a high level of service
Review customer account information and escalate or act on issues when follow-up is required
Maintain a clean, organized, and detail-focused reception area that reflects the company well
Use Microsoft Word, internet-based resources, and standard office equipment to complete daily administrative tasks efficiently

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily office...

Location

United States , Glen Burnie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a front desk, receptionist, or administrative support position
Ability to handle high-volume inbound calls using a multi-line phone or switchboard system
Proficiency with Microsoft Word and Excel, including document editing, formatting, and basic data entry
Strong organizational skills with the ability to manage multiple tasks in a fast-paced office environment
Clear and detail-oriented verbal and written communication skills when interacting with staff, visitors, and vendors
Bilingual Spanish/English skills are strongly preferred
Detail-oriented demeanor and dependable attendance in an office-based role

Job Responsibility

Welcome visitors, clients, and vendors professionally while ensuring the front office remains efficient and presentable throughout the day
Manage a multi-line phone system, direct incoming calls accurately, and respond to routine inquiries with professionalism and urgency
Process incoming and outgoing mail, prepare shipping or mailing labels, and help coordinate document distribution as needed
Complete data entry tasks related to office and basic HR records while maintaining accuracy and confidentiality
Prepare, revise, and format business documents, spreadsheets, flyers, and other materials using Microsoft Word and Excel
Provide day-to-day administrative support to office staff and project leadership to help keep operations running smoothly
Coordinate office needs such as ordering supplies and arranging meals or refreshments for project managers when requested
Maintain orderly files, reception materials, and shared office resources to support a clean and organized workspace

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Parttime

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily front-...

Location

United States , Spring Lake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, or customer-facing administrative role
Strong ability to operate a multi-line phone system in a fast-paced setting
Excellent verbal communication skills with a detail-oriented and service-oriented approach
Experience handling inbound calls while maintaining accuracy and efficiency
Ability to manage multiple priorities and remain composed during busy periods
Strong interpersonal skills and a welcoming demeanor when assisting visitors and callers
Reliable organizational skills with attention to detail in day-to-day front office support

Job Responsibility

Welcome guests, clients, and team members with a courteous and detail-oriented presence at the front desk
Manage a multi-line phone system, directing calls promptly and accurately to the appropriate contacts
Respond to inbound inquiries with clear communication and helpful service
Coordinate front-office activities to ensure smooth visitor flow and consistent reception coverage
Provide concierge-style assistance by answering general questions and guiding visitors to the right resources
Maintain an orderly reception area that reflects a detail-oriented and organized workplace
Support basic administrative tasks such as relaying messages, handling incoming information, and assisting with scheduling needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support a one-day Co...

Location

United States , Hollywood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in front desk, reception, hospitality, concierge, or other customer-facing support roles
Ability to use a laptop comfortably for basic data lookup and badge printing tasks
Strong verbal communication skills with a detail-oriented and service-oriented approach
Excellent customer service skills and the ability to remain composed during busy check-in periods
Presentation suitable for a business dress code environment
Capability to work effectively in an onsite event venue such as a hotel ballroom or conference space
Reliable availability for a one-day assignment and readiness to follow onsite instructions

Job Responsibility

Welcome attendees as they arrive and provide a detail-oriented first impression at the event check-in area
Verify guest information by searching attendee records on a laptop and printing name badges accurately
Manage high-volume morning registration traffic while maintaining efficiency and a courteous demeanor
Assist late-arriving guests after the initial check-in period and help them reach the correct event spaces
Answer attendee questions clearly and provide helpful direction related to the summit schedule or locations
Participate in onsite orientation at the registration desk before beginning active event support
Maintain an organized front desk area to ensure a smooth and orderly guest experience throughout the assignment

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily front-...

Location

United States , Spring Lake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, or customer-facing administrative role
Strong ability to operate a multi-line phone system in a fast-paced setting
Excellent verbal communication skills with a detail-oriented and service-oriented approach
Experience handling inbound calls while maintaining accuracy and efficiency
Ability to manage multiple priorities and remain composed during busy periods
Strong interpersonal skills and a welcoming demeanor when assisting visitors and callers
Reliable organizational skills with attention to detail in day-to-day front office support

Job Responsibility

Welcome guests, clients, and team members with a courteous and detail-oriented presence at the front desk
Manage a multi-line phone system, directing calls promptly and accurately to the appropriate contacts
Respond to inbound inquiries with clear communication and helpful service
Coordinate front-office activities to ensure smooth visitor flow and consistent reception coverage
Provide concierge-style assistance by answering general questions and guiding visitors to the right resources
Maintain an orderly reception area that reflects a detail-oriented and organized workplace
Support basic administrative tasks such as relaying messages, handling incoming information, and assisting with scheduling needs

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Front Desk Coordinator

We currently have an open position for a well-organized and motivated Front Desk...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Incoming phone call management skills required
Experience with multi-line phone systems preferred
Excellent social skills and ability to collaborate effectively required

Job Responsibility

Greet and direct all visitors including vendors, clients and customers
Ensure completion of paperwork, sign-in and security procedures
Handle special administrative projects, including overflow work from department and executive assistants

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office operat...

Location

United States , Redondo Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a front desk, receptionist, or similar customer-facing support role
Hands-on experience handling receptionist responsibilities in a detail-focused office environment
Ability to operate a multi-line or switchboard phone system and manage a steady volume of inbound calls
Strong interpersonal skills with the ability to deliver courteous and attentive concierge-style service
Clear verbal communication skills and the ability to relay information accurately
Strong organizational skills with the ability to manage multiple front desk priorities efficiently

Job Responsibility

Welcome visitors, provide a positive first impression, and direct guests to the appropriate person or department
Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking detailed messages when needed
Coordinate front desk activities to ensure smooth day-to-day reception coverage and efficient visitor flow
Provide concierge-style assistance by responding to general inquiries and helping guests navigate office procedures
Maintain a neat and well-kept reception area while supporting administrative tasks related to front office operations
Monitor incoming communications and escalate urgent matters to the appropriate internal contacts
Support scheduling and coordination needs that help keep the front office organized and responsive

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Front Desk Coordinator

We are looking for a detail-oriented and personable Front Desk Coordinator to su...

Location

United States , Santa Barbara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong interpersonal skills with the ability to interact courteously and effectively with a wide range of individuals
Strong communication skills in both English and Spanish, including clear verbal and written communication
Demonstrated ability to stay organized, manage multiple priorities, and work independently in a busy office environment
Proficiency with Microsoft Outlook and Microsoft Word
Ability to handle confidential information with discretion and maintain an effective front desk presence
Previous experience in reception, administrative support, or a customer-facing office role is preferred

Job Responsibility

Welcome guests, clients, vendors, and other visitors, and guide them to the appropriate staff members or departments
Answer and route incoming phone calls courteously, ensuring messages and inquiries are handled accurately and promptly
Oversee front desk procedures such as visitor registration, required documentation, and office security check-in processes
Provide administrative support across teams by assisting with shared tasks and completing additional office assignments as needed
Help maintain an orderly and welcoming reception and common office area to support smooth day-to-day operations
Assist with special projects and provide backup support for department staff and executive-level administrative needs during busy periods

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in the company 401(k) plan
Free online training

Fulltime

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Front Desk Coordinator

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