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Robert Half Logo Robert Half · Office Administration

Front Desk Coordinator

United States, Columbus · Job Posted May 11, 2026
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Job Description

We are looking for a Front Desk Coordinator to support daily office operations and create a welcoming, well-organized experience for employees, clients, and guests. This contract opportunity is ideal for someone who enjoys balancing front desk interaction with administrative coordination in a fast-paced office setting. The person in this role will help keep shared spaces organized, meetings running smoothly, and essential office services operating efficiently each day.

Job Responsibility

  • Open the office each morning by preparing the reception area, readying common spaces, and confirming kitchen and beverage supplies are available for the day
  • Welcome visitors and clients with care, manage check-in procedures, and handle sensitive information with discretion
  • Receive, sort, and distribute mail, packages, and deliveries while maintaining accurate handling of confidential materials
  • Track office and kitchen inventory, place replenishment orders, verify incoming shipments, and distribute supplies to designated areas
  • Maintain conference rooms, copier stations, mail areas, and supply spaces so they remain orderly, stocked, and prepared for use
  • Coordinate meeting room calendars and ensure spaces are set up appropriately for internal meetings, trainings, and guest visits
  • Assist with office event and meeting logistics, including room preparation, materials organization, and post-meeting reset
  • Support new employee readiness by helping arrange workspaces and ensuring needed supplies are available before start dates
  • Partner with vendors and internal teams to help address routine maintenance requests and keep the office environment clean, functional, and welcoming

Requirements

  • At least 3 years of experience in a front desk, receptionist, concierge, or office coordination role
  • Demonstrated ability to manage visitor reception and provide detail-oriented in-person customer service
  • Experience handling inbound calls through a multi-line phone or switchboard system
  • Familiarity with conference room scheduling, room setup, and general meeting support
  • Background in sorting mail, coordinating deliveries, and distributing incoming correspondence accurately
  • Experience monitoring office supply inventory and placing orders to maintain stock levels
  • Strong organizational skills with the ability to manage multiple tasks and maintain neat shared work areas

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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