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Front Desk Coordinator

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Robert Half

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Location:
United States , Columbia

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced and service-oriented Front Desk Coordinator to support daily office operations in Maryland. This contract opportunity with potential for a permanent role is ideal for someone who enjoys being the first point of contact for guests while also contributing to sales support and administrative coordination. The right candidate brings strong communication skills, attention to detail, and the ability to stay organized in a fast-moving workplace.

Job Responsibility:

  • Welcome visitors, clients, and vendors with a welcoming presence and guide them to the appropriate person or meeting area
  • Manage front desk activities by overseeing sign-in procedures, visitor documentation, and basic security protocols
  • Maintain shared spaces such as the reception area, lobby, kitchen, and meeting rooms so they remain tidy, presentable, and well supplied
  • Lead prospective clients through available office suites, conference rooms, and virtual workspace options while answering questions about the environment and services
  • Support leasing efforts by coordinating inquiries, assisting with scheduling, and helping move prospects toward office or meeting room rental agreements
  • Handle incoming calls through a multi-line phone system, direct messages accurately, and provide helpful information to callers
  • Assist with administrative assignments and special projects that help the executive office and broader team operate efficiently.

Requirements:

  • At least 1 year of experience in a front desk, receptionist, concierge, or customer-facing administrative role
  • Ability to manage a blended position that combines reception responsibilities with sales support activities
  • Strong verbal and interpersonal communication skills with a detail-oriented and welcoming approach
  • Experience handling inbound calls and routing communication through a multi-line or switchboard phone system
  • Excellent organizational skills with the ability to manage multiple tasks and maintain attention to detail
  • Comfortable working independently, taking initiative, and adapting to changing daily priorities.
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training

Additional Information:

Job Posted:
May 15, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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