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Robert Half Logo Robert Half · Office Administration

Front Desk Coordinator

United States, Wilmington Employment contract, Contract work · Job Posted May 26, 2026
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Job Description

We are seeking a professional and organized Front Desk Coordinator to serve as the first point of contact for our office in Wilmington, Delaware. This role is responsible for greeting visitors, answering phones, managing front desk operations, and providing administrative support to help ensure a positive and efficient office environment.

Job Responsibility

  • Greet and assist visitors, clients, and staff in a courteous and professional manner
  • Answer, screen, and direct incoming phone calls and emails
  • Maintain the front desk area so it remains clean, organized, and welcoming
  • Manage incoming and outgoing mail, packages, and deliveries
  • Schedule appointments, meetings, and conference room reservations
  • Provide general administrative support, including filing, data entry, scanning, and document preparation
  • Monitor office supplies and coordinate reordering as needed
  • Support internal teams with clerical tasks and special projects
  • Maintain accurate records and assist with updating office databases or tracking logs
  • Ensure professional communication with customers, vendors, and employees at all times

Requirements

  • High school diploma or equivalent required
  • 1+ years of receptionist, front desk, customer service, or administrative experience preferred
  • Strong verbal and written communication skills
  • Proficiency in Microsoft Office, including Word, Outlook, and Excel
  • Excellent organizational skills and attention to detail
  • Ability to multitask and work effectively in a fast-paced office environment
  • Professional demeanor and strong customer service skills

Nice to have

  • Experience handling multi-line phone systems
  • Strong interpersonal skills and a team-oriented attitude
  • Dependable, punctual, and able to maintain confidentiality
  • Ability to take initiative and solve routine administrative issues independently

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
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