CrawlJobs Logo

Front Desk Coordinator

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Santa Monica

Category Icon
Category:
Customer Service

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are looking for a Front Desk Coordinator to join our team in Santa Monica, California. As the welcoming face of the clinic, you will play a vital role in ensuring smooth operations while delivering exceptional customer service to patients and visitors. This Contract to permanent position offers an exciting opportunity to contribute to a detail-oriented, patient-focused environment.

Job Responsibility:

  • Greet patients and visitors with courtesy and ensure a positive first impression
  • Complete patient check-in and check-out processes, verifying demographic, insurance, and referral details
  • Communicate clearly with patients about appointments, treatment schedules, authorizations, and financial obligations
  • Manage appointment scheduling, confirmations, and updates with accuracy and efficiency
  • Facilitate communication between patients, therapists, and insurance providers as required
  • Collect copays and payments while adhering to confidentiality and compliance standards
  • Maintain accurate patient records within the electronic medical system
  • Assist with clinic flow by anticipating scheduling needs and addressing delays or changes proactively
  • Uphold clinic policies and standards to ensure consistency and quality
  • Provide administrative support and assist with operational tasks as needed

Requirements:

  • High school diploma or equivalent required
  • college coursework is a plus
  • At least two years of experience in a front desk role within a medical, rehabilitation, or physical therapy setting preferred
  • Proven ability to handle patient-focused conversations related to scheduling, insurance, and care logistics
  • Strong background in customer service with a calm and detail-oriented approach
  • Excellent verbal and written communication skills
  • High attention to detail and exceptional organizational abilities
  • Familiarity with electronic medical record systems and basic office software
  • Ability to multitask and stay composed in a fast-paced clinical environment
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
February 08, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Front Desk Coordinator

Front Desk Coordinator

Are you a professional multitasker with a passion for creating a welcoming and e...
Location
Location
United States , Vista, CA
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or GED required
  • additional education preferred
  • 1–2 years of experience as a receptionist, front desk professional, or in a similar role
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Excellent verbal and written communication skills
  • A friendly, professional demeanor with strong organizational skills
Job Responsibility
Job Responsibility
  • Greet visitors and ensure they are directed to the appropriate department or person
  • Manage incoming calls, take messages, and forward inquiries to the correct team members
  • Oversee the reception area and maintain a professional, organized workspace
  • Handle incoming and outgoing mail, including courier deliveries and shipments
  • Assist with scheduling appointments and managing meeting room calendars
  • Provide administrative support to various departments as needed
  • Maintain a high level of client service to create a positive first impression for all visitors
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligible to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator

The main function of this role is to oversee and manage front desk operations in...
Location
Location
United States , Grand Rapids
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma, General Education Degree or equivalent
  • Prior experience in a Front Desk Coordinator role or similar
  • Capability to perform Receptionist Duties such as greeting and directing guests, answering phone inquiries, and handling requests or complaints in a detail-oriented manner
  • Excellent knowledge of Microsoft Office, particularly Word and Excel
  • Strong communication and interpersonal skills
  • Good organizational and multitasking abilities
  • Problem-solving skills
  • Ability to handle stress and stay calm under various circumstances
  • Willingness to work in shifts as needed
  • Customer service-oriented attitude
Job Responsibility
Job Responsibility
  • Coordinating and managing all front desk activities
  • Efficiently handling incoming calls and directing them to the appropriate parties
  • Organizing and scheduling meetings and events as needed
  • Ensuring the facility is well-organized and maintained
  • Handling the space organization to make sure it's used efficiently
  • Acting as the first point of contact for visitors and clients
  • Ensuring seamless communication and coordination between different teams
  • Managing the reception area to ensure effective telephone and mail communications both internally and externally to maintain a detail-oriented image
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator

We are offering a short term contract employment opportunity for a Front Desk Co...
Location
Location
United States , Columbus
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a similar role such as Front Desk Coordinator or Receptionist
  • Proficiency in performing receptionist duties including handling incoming calls, managing correspondence, and greeting visitors
  • Excellent organizational skills to manage multiple tasks and meet deadlines
  • Strong communication skills, both verbal and written, to interact effectively with clients and staff
  • Proficiency in using office equipment such as fax machines, scanners, and printers
  • Familiarity with office management systems and procedures
  • Ability to maintain confidentiality of sensitive information
  • High school diploma or equivalent education level
  • Experience with Microsoft Office Suite, particularly Word, Excel, and Outlook
  • Ability to work in a fast-paced environment and handle high stress situations
Job Responsibility
Job Responsibility
  • Oversee the operations of the front desk to ensure efficient service delivery
  • Coordinate and manage services within the facility for optimal use
  • Handle incoming calls, providing prompt and courteous service to callers
  • Ensure the organization of workspace for efficient operations and productivity
  • Take the lead in the planning and coordination of meetings and events, ensuring all logistics are taken care of
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator

We are looking for a Front Desk Coordinator to join our team on a contract basis...
Location
Location
United States , Indianapolis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a front desk or receptionist role preferred
  • Proficiency in operating multi-line phone systems
  • Strong interpersonal and communication skills
  • Ability to manage multiple tasks in a fast-paced environment
  • Excellent organizational skills and attention to detail
  • Familiarity with basic administrative procedures
  • Detail-oriented approach and appropriate appearance
  • Ability to handle sensitive information with discretion
Job Responsibility
Job Responsibility
  • Greet visitors and ensure they feel welcomed upon arrival
  • Manage the check-in process for contractors and other guests
  • Respond to phone inquiries using a multi-line switchboard system
  • Maintain accurate records of visitor logs and contractor check-ins
  • Assist with general administrative tasks to support front desk operations
  • Ensure the reception area remains clean, organized, and well-maintained
  • Communicate effectively with internal teams to relay visitor information
  • Follow established procedures for handling sensitive information
  • Provide timely support for any front desk-related issues or concerns
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator

We are seeking a highly organized and detail-oriented Front Desk Coordinator to ...
Location
Location
United States , Uniontown
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience in reception or front desk duties, including managing switchboard systems with multiple lines
  • Proficiency in Microsoft Word, Excel, and Outlook for handling various administrative tasks
  • Strong customer service skills with the ability to handle inbound calls professionally
  • Experience with mail merge and data entry processes
  • Excellent organizational skills and attention to detail for managing schedules and databases
  • Ability to multitask and adapt to changing priorities in a dynamic work environment
  • Effective communication skills for interacting with staff, members, and stakeholders
Job Responsibility
Job Responsibility
  • Assign care management members to designated team members based on program criteria, geographic distribution, and workload considerations
  • Coordinate transitions between care managers and perform data reconciliation for members transferring programs
  • Maintain statistical records and generate monthly reports for MyCare Ohio Managed Care Organizations
  • Open new cases in Clinical Care Advance for incoming CareSource members
  • manage related reporting requirements
  • Provide comprehensive administrative support, including document preparation, mail merges, presentations, and newsletter creation
  • Proofread and edit agency materials to uphold standards of accuracy and professionalism
  • Schedule and confirm executive appointments, manage correspondence, and assemble meeting packets
  • Organize agency luncheons, special events, and coordinate board mailing materials as needed
  • Serve as a backup for divisional support roles and assist during high workload periods
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator

We are offering a contract to hire employment opportunity for a Front Desk Coord...
Location
Location
United States , Placerville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in Administrative Assistance
  • Proficiency in Answering Multi-Line Phone System
  • Experience in providing Concierge Services
  • Demonstrated ability in Customer Service
  • Adequate skills in Data Entry
  • Strong Interpersonal Skills
  • Proficiency in Microsoft Excel
  • Familiarity with Microsoft Outlook
  • Proficiency in Microsoft Word
  • Ability to efficiently Organize Files
Job Responsibility
Job Responsibility
  • Manage front office tasks meticulously and efficiently
  • Provide exceptional customer service and handle incoming calls and correspondence in a detail-oriented manner
  • Maintain a detailed log of phone calls, respond promptly, and forward inquiries to the appropriate team members
  • Warmly welcome clients upon arrival and ensure their comfort during their visit
  • Schedule appointments carefully and manage attorney calendars effectively
  • Ensure meeting rooms are well-organized and prepared for client consultations
  • Handle incoming and outgoing mail swiftly and efficiently
  • Assist with light administrative duties as needed
  • Maintain cleanliness and detail-oriented appearance of common areas
  • Use Microsoft Word, Excel, and Outlook proficiently for various tasks
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator

We are offering a short term contract employment opportunity for a Front Desk Co...
Location
Location
United States , Austin
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in Administrative Assistance
  • Proficiency in using a Multi-Line Phone System
  • Experience in offering Concierge Services
  • Excellent Customer Service skills
  • Proficiency in Data Entry tasks
  • Strong Interpersonal Skills
  • Proficiency in Microsoft Excel
  • Proficiency in Microsoft Outlook
  • Proficiency in Microsoft Word
  • Proven ability to Organize Files effectively
Job Responsibility
Job Responsibility
  • Managing the organization and presentation of the front desk area
  • Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required
  • Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information
  • Daily collection and sorting of mail from the front of the HQ building
  • Sending outgoing mail, including certified mail and FedEx
  • Overseeing inventory, ordering supplies, and stocking common areas and breakrooms
  • Maintaining office equipment and supplies
  • Decorating the lobby and breakroom for holidays and events as appropriate
  • Setting up, rotating, and cleaning conference rooms throughout the day for all meetings
  • Managing the conference room calendar and aiding in resolving conflicts as needed
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator

We’re looking for a skilled Front Desk Coordinator to serve as the first point o...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a front desk, administrative, or customer-facing role is preferred
  • Strong communication skills, both written and verbal
  • Exceptional organizational skills and ability to multitask effectively
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment
  • A polished, professional demeanor and approach to problem-solving
  • Customer service mindset and the ability to work collaboratively in a team environment
Job Responsibility
Job Responsibility
  • Welcome all visitors and clients with a friendly, professional attitude
  • Handle incoming calls, route communication, and manage messages efficiently
  • Schedule appointments and maintain front desk calendars
  • Ensure the reception area is organized, professional, and fully equipped
  • Perform administrative tasks including filing, data entry, and document management
  • Assist in managing office supplies inventory and ordering as needed
  • Provide coordination support to internal teams for meetings and events
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy