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Robert Half Logo Robert Half · Office Administration

Front Desk Coordinator

United States, Portland Employment contract · Job Posted July 03, 2026
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Job Description

We are looking for a Front Desk Coordinator to support daily front office operations in Portland, Oregon. This is an ideal position for someone who enjoys creating a welcoming experience while keeping administrative tasks organized. The person in this role will serve as a key point of contact for visitors and callers, helping the workplace run smoothly through clear communication and dependable coordination.

Job Responsibility

  • Welcome guests and employees with a courteous, attentive approach and ensure the front reception area remains organized and presentable
  • Manage a multi-line phone system, direct incoming calls to the appropriate contacts, and provide accurate information in a timely manner
  • Support visitor check-in procedures and offer front-of-house assistance that reflects a high standard of customer service
  • Handle routine administrative duties such as scheduling support, message distribution, and basic office coordination tasks
  • Use Microsoft Office applications to prepare documents, maintain records, and assist with day-to-day reporting needs
  • Respond to inbound inquiries efficiently and escalate issues when needed to the appropriate internal teams
  • Help maintain consistent front desk coverage throughout the workday to support smooth office operations
  • Participate in onboarding and training activities provided by the organization to learn site procedures and expectations

Requirements

  • Prior experience in a front desk, receptionist, concierge, or similar customer-facing administrative role
  • Ability to manage a multi-line phone system while maintaining accuracy
  • Strong verbal communication skills with confidence handling inbound calls and in-person interactions
  • Working knowledge of Microsoft Office Suite, including common business applications used for office support
  • Excellent organizational skills and the ability to manage multiple tasks in a fast-paced environment
  • Dependable attendance and the ability to work a permanent schedule of 40 hours per week
  • A detail-oriented, service-oriented approach with a strong focus on responsiveness

What we offer

  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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