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Robert Half Logo Robert Half · Office Administration

Front Desk Coordinator

United States, Oro Valley Contract work · Job Posted July 04, 2026
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Job Description

We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations for an office located on the far-Northwest side of Tucson, Arizona. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming experience for visitors while keeping administrative tasks organized and on schedule. The role offers hands-on training with the current front desk team member and provides strong potential for long-term growth in a permanent, Monday through Friday position.

Job Responsibility

  • Welcome guests and staff with professionalism, ensuring the front office remains organized, approachable, and efficient throughout the day
  • Manage a multi-line phone system by directing incoming calls accurately, taking clear messages, and responding to routine inquiries with excellent customer service
  • Coordinate front desk activities such as visitor check-in, general office communication, and day-to-day support for administrative needs
  • Prepare, enter, and maintain records with a high level of accuracy while supporting data entry and document organization tasks
  • Handle email correspondence promptly and professionally, routing requests to the appropriate team members when needed
  • Use Microsoft Office 365 tools to create documents, update information, and assist with routine reporting or scheduling needs
  • Provide concierge-style assistance by helping visitors, employees, and callers find the information or support they need
  • Learn front office procedures through training with the current receptionist and apply those processes consistently to ensure smooth operations

Requirements

  • Previous experience in a front desk, receptionist, or administrative support position
  • Strong customer service skills with the ability to communicate clearly and effectively in person, by phone, and through email
  • Comfort managing a multi-line phone or switchboard environment with a high level of accuracy and efficiency
  • Proficiency with Microsoft Office 365, including common office applications used for communication and recordkeeping
  • Accurate data entry skills and strong attention to detail when handling information and documentation
  • Excellent organizational abilities with the capacity to balance multiple priorities in a fast-paced setting
  • Reliable attendance and availability to work a Monday through Friday schedule
  • A detail-oriented, team-oriented approach and interest in a contract opportunity with potential for long-term advancement

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
  • competitive compensation
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