Front Desk Coordinator

• Welcome visitors, clients, and executives with a detail-oriented approach while ensuring a smooth front desk experience
• Manage a multi-line phone system, direct incoming calls accurately, and handle inquiries with discretion and efficiency
• Coordinate visitor access by preparing badges and maintaining front desk security and check-in procedures
• Organize conference room readiness for meetings and leadership events, including room setup and related hospitality support
• Arrange meal orders for onsite meetings and help ensure events run seamlessly from an administrative standpoint
• Enter basic invoice information, maintain administrative records, and support routine tracking tasks with accuracy
• Assist with office and facilities coordination by completing assigned reports and helping with day-to-day operational needs
• Serve as a dependable administrative resource in an executive-facing environment that requires confidentiality and composure

• At least 2 years of experience in a front desk, reception, concierge, or administrative support role
• Demonstrated ability to handle receptionist duties and manage inbound calls through a multi-line or switchboard phone system
• Strong verbal and written communication skills with the confidence to interact effectively with senior leadership
• Excellent organizational skills and close attention to detail in a fast-paced office setting
• Strong attention to detail, sound judgment, and the ability to remain calm under pressure
• Proven ability to handle sensitive information with discretion and maintain confidentiality
• Experience in a corporate, services, legal, or similarly well-structured office environment is preferred

Experience in a corporate, services, legal, or similarly well-structured office environment is preferred

• medical
• vision
• dental
• life and disability insurance
• company 401(k) plan