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Robert Half Logo Robert Half · Office Administration

Front Desk Coordinator

United States, Houston · Job Posted May 20, 2026
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Job Description

We are looking for an experienced Front Desk Coordinator to represent our organization as the first point of contact for guests, employees, and senior leaders. This permanent, onsite opportunity is within the energy and natural resources sector and offers the chance to work in a highly visible setting where strong judgment and communication are essential. This is a contract position with the potential to become permanent for the right candidate.

Job Responsibility

  • Welcome visitors, clients, and executives with a detail-oriented approach while ensuring a smooth front desk experience
  • Manage a multi-line phone system, direct incoming calls accurately, and handle inquiries with discretion and efficiency
  • Coordinate visitor access by preparing badges and maintaining front desk security and check-in procedures
  • Organize conference room readiness for meetings and leadership events, including room setup and related hospitality support
  • Arrange meal orders for onsite meetings and help ensure events run seamlessly from an administrative standpoint
  • Enter basic invoice information, maintain administrative records, and support routine tracking tasks with accuracy
  • Assist with office and facilities coordination by completing assigned reports and helping with day-to-day operational needs
  • Serve as a dependable administrative resource in an executive-facing environment that requires confidentiality and composure

Requirements

  • At least 2 years of experience in a front desk, reception, concierge, or administrative support role
  • Demonstrated ability to handle receptionist duties and manage inbound calls through a multi-line or switchboard phone system
  • Strong verbal and written communication skills with the confidence to interact effectively with senior leadership
  • Excellent organizational skills and close attention to detail in a fast-paced office setting
  • Strong attention to detail, sound judgment, and the ability to remain calm under pressure
  • Proven ability to handle sensitive information with discretion and maintain confidentiality
  • Experience in a corporate, services, legal, or similarly well-structured office environment is preferred

Nice to have

Experience in a corporate, services, legal, or similarly well-structured office environment is preferred

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
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