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Robert Half Logo Robert Half · Office Administration

Front Desk Coordinator

United States, Belmont · Job Posted July 03, 2026
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Job Description

We are looking for a Front Desk Coordinator to serve as the first point of contact for a corporate office in Wisconsin. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, staying organized, and keeping daily office activities running efficiently. The person in this role will support visitors and employees alike while helping maintain a detail-focused and well-presented front office experience.

Job Responsibility

  • Welcome guests and team members at the front desk, guiding visitors through sign-in procedures and ensuring a positive first impression
  • Manage incoming phone calls and route inquiries through a multi-line phone system to the appropriate departments with accuracy and courtesy
  • Prepare onboarding packets and company-branded materials to support a smooth and organized new employee experience
  • Monitor and replenish office, reception, and kitchen supplies to keep shared spaces functional and well stocked
  • Maintain neat, orderly common areas such as the lobby and kitchen to promote a detail-focused workplace atmosphere
  • Accept, sort, and unpack incoming deliveries while coordinating distribution to the correct recipients
  • Provide day-to-day administrative assistance that supports office operations and helps internal teams stay organized
  • Respond to general questions through customer service tools and connect employees or visitors with the right internal resources
  • Handle unsolicited visitors and inquiries with tact while upholding front desk security and workplace standards
  • Offer occasional assistance with marketing-related projects and other administrative tasks as business needs arise

Requirements

  • At least 1 year of experience in a receptionist, front desk, concierge, or office coordination role
  • Demonstrated ability to manage inbound calls using a multi-line or switchboard phone system
  • Strong interpersonal and customer service skills with a detail-oriented and approachable demeanor
  • Solid organizational skills and the ability to balance multiple priorities in a busy office setting
  • Clear written and verbal communication skills for interacting with visitors, employees, and internal departments
  • Comfort using tablets, office software, and customer service platforms to complete daily tasks efficiently
  • Ability to work collaboratively with cross-functional office teams while maintaining attention to detail

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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