Front Desk Coordinator

• Greet visitors, clients, and employees warmly while maintaining an attentive and friendly atmosphere at the front desk
• Keep the front office area clean, organized, and visually presentable at all times
• Oversee breakroom supplies, including stocking beverages, snacks, and kitchen essentials, while monitoring inventory levels and coordinating replenishment
• Ensure common areas, such as the breakroom and conference rooms, are clean and well-maintained
• Manage conference room scheduling, meeting calendars, and logistics such as catering, room setup, and technology requirements
• Assist with planning and executing internal meetings and events, ensuring all details are handled effectively
• Provide administrative support to the Executive Assistant, including coordination of office tasks and special projects
• Maintain office supplies, coordinate with vendors, and ensure timely restocking of essential items
• Handle incoming mail and packages by sorting and distributing them appropriately, as well as coordinating outgoing shipments and deliveries
• Track and manage package logs to ensure accurate documentation

• Experience in receptionist duties, including greeting guests and managing front desk operations
• Proficiency in handling multi-line phone systems and efficiently managing inbound calls
• Strong organizational skills for managing office supplies and maintaining common areas
• Ability to provide administrative assistance and support for special projects
• Familiarity with scheduling and coordinating meetings, including logistics such as catering and technology
• Excellent communication skills and customer service orientation
• Capability to track and manage mail and package handling processes

Previous experience in concierge services or similar roles is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan