Front Desk Coordinator Job at Robert Half (Saint Louis)

Front Desk Coordinator

Location

United States , Chesterfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Incoming phone call management skills required
Experience with multi-line phone systems preferred
Excellent social skills and ability to collaborate effectively required

Job Responsibility

Greet and direct all visitors including vendors, clients and customers
Ensure completion of paperwork, sign-in and security procedures
Handle special administrative projects, including overflow work from department and executive assistants

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Front Desk Coordinator

Robert Half is partnering with a mission-driven nonprofit organization seeking a...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of receptionist, front desk, customer service, or administrative support experience
Strong verbal and written communication skills
Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
Excellent organizational skills with strong attention to detail
Ability to multitask, prioritize responsibilities, and adapt to changing needs
Professional demeanor and commitment to providing exceptional service

Job Responsibility

Greet and assist visitors, clients, and vendors in a professional and friendly manner
Answer and direct incoming phone calls, emails, and general inquiries
Manage front desk operations and maintain a welcoming reception area
Coordinate meeting room scheduling and assist with event logistics as needed
Handle incoming and outgoing mail, packages, and deliveries
Maintain accurate records, databases, and filing systems
Provide administrative support including data entry, document preparation, and reporting
Assist with client intake processes and ensure confidential information is handled appropriately
Order and monitor office supplies and support day-to-day office operations
Collaborate with internal teams to ensure smooth communication and workflow

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily office...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
an associate degree is preferred
At least 2 years of experience in a front desk, clerical, receptionist, or administrative office role
Background in answering incoming calls and assisting the public in a detail-oriented setting
multi-line phone or switchboard experience is a plus
Working knowledge of Microsoft Office applications, including Outlook, Word, and Excel, along with comfort using office systems
Strong organizational abilities with the capacity to manage competing tasks and shifting priorities effectively
Clear verbal and written communication skills with a detail-oriented customer-service approach
Ability to work onsite in Clearwater, Florida and maintain reliable local transportation for commuting needs
Comfortable operating in a fast-paced, public-facing corporate office environment

Job Responsibility

Welcome visitors, answer questions, and direct guests appropriately to maintain a detail-oriented and friendly front office presence
Handle inbound calls, mail, shipments, and deliveries while ensuring timely distribution and accurate routing
Coordinate the use of conference rooms and shared meeting areas, including scheduling and readiness support
Assist the Human Resources team with onboarding activities, orientation materials, and upkeep of employee-related documents
Prepare and format internal paperwork such as agendas, correspondence, memos, and other business documents
Support general office administration by ordering supplies, tracking related purchases, and helping monitor routine expenses
Scan, organize, file, and retrieve records through internal document management systems and standard office tools
Provide administrative assistance to leadership, including calendar coordination, appointment confirmation, travel support, and meeting preparation
Help organize meetings, events, committees, and special projects while following workplace safety and security procedures

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily reception and admin...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
an associate degree is preferred
At least two years of clerical or administrative experience in an office environment
Prior experience handling customer service inquiries and interacting directly with the public
Comfort using a multi-line phone system or switchboard
Working knowledge of standard office practices and Microsoft Office applications
Strong organizational skills with the ability to prioritize tasks and manage competing deadlines
Effective verbal and written communication skills and a detail-oriented, dependable approach to work

Job Responsibility

Greet guests and staff in the reception area, provide assistance upon arrival, and ensure a welcoming front office experience
Manage incoming and outgoing mail, parcels, and deliveries while keeping distribution organized and timely
Oversee conference room scheduling and help coordinate space usage for meetings and internal events
Provide administrative support for human resources activities, including onboarding preparation, job posting assistance, and drafting routine documents and meeting materials
Copy, scan, file, and retrieve records as needed, including maintaining documents within Laserfiche and related filing systems
Maintain calendars, confirm scheduled appointments, and arrange travel or logistical details when requested
Support planning and on-site coordination for conferences, meetings, and community or public-facing events
Answer and route inbound calls through a multi-line phone or switchboard system with efficiency and courtesy

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Front Desk Coordinator

Robert Half is partnering with a prestigious wealth management firm to hire a po...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of front desk, receptionist, or administrative experience (financial services or professional services preferred)
Professional demeanor with strong interpersonal and customer service skills
Excellent verbal and written communication abilities
Strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Ability to multitask and remain composed in a fast-paced environment

Job Responsibility

Greet clients and visitors, providing a high-touch, concierge-level experience
Answer and direct incoming calls with professionalism and efficiency
Manage front desk operations, including scheduling, conference room coordination, and office upkeep
Coordinate meetings, including preparing materials and ensuring rooms are client-ready
Handle incoming and outgoing mail, packages, and deliveries
Maintain client records and assist with light administrative tasks
Support advisors and internal teams with scheduling and ad hoc requests
Ensure confidentiality and discretion when handling sensitive client information

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Front Desk Coordinator

Location

United States , Burbank

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, reception, or administrative support role
Ability to manage a multi-line phone system while maintaining a courteous and attentive demeanor
Strong customer service and interpersonal skills with the ability to interact confidently with visitors and staff
Proficiency in Microsoft Word, Excel, and Outlook for day-to-day office tasks
Accurate data entry skills and a high level of attention to detail
Strong organizational skills with the ability to maintain orderly files and prioritize multiple tasks
Reliable communication skills and the ability to work effectively in a fast-paced office environment

Job Responsibility

Welcome guests and employees in a detail-oriented manner, manage the reception area, and ensure a positive first impression for everyone entering the office
Operate a multi-line phone system, direct incoming calls efficiently, and relay messages accurately to the appropriate contacts
Coordinate front-desk coverage and assist with concierge-style support, including answering questions and helping visitors navigate the office
Perform data entry tasks with accuracy and maintain organized digital and physical filing systems for easy document retrieval
Support administrative activities such as scheduling, preparing routine correspondence, and assisting with general office coordination
Use Microsoft Outlook to manage calendars, email communication, and meeting logistics for the team as needed
Prepare and update spreadsheets, documents, and reports using Microsoft Excel and Microsoft Word
Monitor office flow throughout the day and communicate effectively with internal departments to address front-office needs promptly

What we offer

medical, vision, dental, life and disability insurance, 401(k) plan

Front Desk Coordinator

We are currently seeking candidates for a Front Desk Coordinator role with a pro...

Location

United States , Raleigh

Salary:

21.00 - 23.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

High School diploma or GED required
Associate or Bachelor’s degree preferred
Minimum 2 years’ experience in a professional office environment required
experience with Oracle Financials preferred
Strong organizational skills
ability to accomplish multiple tasks within the agreed-upon timeframes through effective prioritization of duties and functions in a fast-paced environment
Demonstrated customer service orientation, with the ability to interact professionally, courteously, and effectively with employees, visitors, and vendors
Ability to work with different functional groups and levels of employees to effectively and professionally achieve results
Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively

Job Responsibility

Professionally manage all incoming calls and correspondence
handle routine inquiries and direct others as appropriate
Maintain the appearance and tidiness of all common areas (e.g., lobby, supply rooms, and conference rooms)
Process and distribute incoming mail and packages
organize and send outgoing mail and packages
Coordinate conference room scheduling and assist with office event planning/department projects
Order office supplies, manage inventory levels, and track service calls for office equipment
Support the office manager and Administrative Assistants with event planning initiatives and special administrative projects
Create and process purchase orders using Oracle Financials
Prepare sign-in and security logs and ensure they are properly recorded

Parttime

Front Desk Coordinator

We are seeking a professional and organized Front Desk Coordinator to serve as t...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
1+ years of receptionist, front desk, customer service, or administrative experience preferred
Strong verbal and written communication skills
Proficiency in Microsoft Office, including Word, Outlook, and Excel
Excellent organizational skills and attention to detail
Ability to multitask and work effectively in a fast-paced office environment
Professional demeanor and strong customer service skills

Job Responsibility

Greet and assist visitors, clients, and staff in a courteous and professional manner
Answer, screen, and direct incoming phone calls and emails
Maintain the front desk area so it remains clean, organized, and welcoming
Manage incoming and outgoing mail, packages, and deliveries
Schedule appointments, meetings, and conference room reservations
Provide general administrative support, including filing, data entry, scanning, and document preparation
Monitor office supplies and coordinate reordering as needed
Support internal teams with clerical tasks and special projects
Maintain accurate records and assist with updating office databases or tracking logs
Ensure professional communication with customers, vendors, and employees at all times

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

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