Front Desk Coordinator, Robert Half

Front Desk Coordinator

Robert Half

Location:
United States, Louisville

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are currently seeking a professional and highly organized Front Desk Coordinator/Receptionist to serve as the first point of contact for our company. The ideal candidate will have experience in administrative support and customer service, demonstrating strong communication skills, attention to detail, and the ability to multi-task in a dynamic office environment.

Job Responsibility:

Sort and distribute incoming and outgoing mail to ensure timely handling
Maintain the postage machine, including supplies and currency balance, and coordinate service requests as needed
Organize call tickets and related paperwork for review by the Dispatch Manager
Create and distribute file folders for call tickets to appropriate billing associates
File purchase orders, special handling forms, and credits in open ticket files
Print detailed job sheets to prepare files for billing processes
Compile and distribute weekly departmental totals for reporting purposes
Process zero bill and transferred proposal files for billing operations
Prepare quarterly purge lists for outdated proposals, close and process them according to estimator guidelines
Ensure all visitors sign in and out while being escorted on the property

Requirements:

Prior experience in a receptionist, administrative assistant, or front desk role is required
Strong organizational and multitasking abilities
Proficient in Microsoft Office Suite and general office equipment
Excellent verbal and written communication skills
High level of professionalism and reliability
Ability to work both independently and collaboratively within a team

What we offer:

PTO
Medical, Dental and Vision Insurance
8.5 Paid Holidays
STD/LTD Options
Life Insurance
401K w/ company match

Additional Information:

Job Posted:
June 10, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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