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Robert Half Logo Robert Half · -

Front Desk Assistant

United States, Banning · Job Posted February 20, 2026
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Job Description

We are looking for an organized and customer-focused Front Desk Assistant to join our team in Banning, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is skilled at coordinating schedules, managing administrative tasks, and providing exceptional service to residents and guests. The ideal candidate will have strong computer skills and the ability to handle diverse responsibilities with professionalism and efficiency.

Job Responsibility

  • Coordinate and oversee the facility scheduling system, meeting with individuals and groups to determine setup requirements
  • Assist in planning and supervising a variety of special events, such as parties, concerts, and community celebrations
  • Create and distribute marketing materials to promote programs and events
  • Input and manage data for the facilities scheduling system, including maintaining an annual and monthly Community Master Calendar
  • Prepare reports, collect statistical data, and complete special projects as needed
  • Handle incoming calls using a multi-line phone system, providing information or directing calls appropriately
  • Welcome visitors to the clubhouse, offering assistance and directions as needed
  • Address resident and guest inquiries, ensuring their needs are met promptly and professionally
  • Manage equipment checkouts, ticket sales for events, and maintain information racks and bulletin boards
  • Report facility issues to the appropriate monitor or security personnel when necessary

Requirements

  • Minimum of two years of experience in receptionist or administrative roles
  • Proficiency in handling multi-line phone systems and managing inbound calls
  • Strong skills in data entry, report creation, and administrative tasks
  • Familiarity with Word and Excel for efficient document and spreadsheet management
  • Excellent communication skills, both written and verbal
  • Ability to work a flexible schedule, including evenings, weekends, and holidays
  • Valid California driver’s license and proof of current automobile insurance
  • Ability to interact effectively with adults and maintain a calm demeanor under pressure

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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