Front Desk And Workplace Experience Coordinator Job at Robert Half (Waltham)

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily office...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
an associate degree is preferred
At least 2 years of experience in a front desk, clerical, receptionist, or administrative office role
Background in answering incoming calls and assisting the public in a detail-oriented setting
multi-line phone or switchboard experience is a plus
Working knowledge of Microsoft Office applications, including Outlook, Word, and Excel, along with comfort using office systems
Strong organizational abilities with the capacity to manage competing tasks and shifting priorities effectively
Clear verbal and written communication skills with a detail-oriented customer-service approach
Ability to work onsite in Clearwater, Florida and maintain reliable local transportation for commuting needs
Comfortable operating in a fast-paced, public-facing corporate office environment

Job Responsibility

Welcome visitors, answer questions, and direct guests appropriately to maintain a detail-oriented and friendly front office presence
Handle inbound calls, mail, shipments, and deliveries while ensuring timely distribution and accurate routing
Coordinate the use of conference rooms and shared meeting areas, including scheduling and readiness support
Assist the Human Resources team with onboarding activities, orientation materials, and upkeep of employee-related documents
Prepare and format internal paperwork such as agendas, correspondence, memos, and other business documents
Support general office administration by ordering supplies, tracking related purchases, and helping monitor routine expenses
Scan, organize, file, and retrieve records through internal document management systems and standard office tools
Provide administrative assistance to leadership, including calendar coordination, appointment confirmation, travel support, and meeting preparation
Help organize meetings, events, committees, and special projects while following workplace safety and security procedures

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to support daily front-off...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1-2 years of experience in a receptionist or front-desk support role
High school diploma or equivalent required
Previous experience handling visitor reception, inbound calls, and general clerical tasks
Ability to stay organized and manage multiple priorities in a busy office setting
Strong problem-solving skills and a detail-oriented customer service approach
Comfortable using basic Apple applications and Safari
Capable of supporting document handling tasks such as scanning and filing

Job Responsibility

Welcome employees, guests, and service providers while maintaining a detail-oriented front-desk presence
Coordinate contract access badges and assist with visitor check-in procedures
Escort visitors or vendors as needed to appropriate locations within the office
Prepare conference rooms for meetings by arranging supplies and ensuring the space is ready for use
Monitor meeting room needs and replenish materials to support smooth daily operations
Manage incoming and outgoing mail, packages, and deliveries with accuracy and timeliness
Maintain snack and breakroom inventory, including restocking items and placing supply orders
Provide general administrative and clerical support to help the office run efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to serve as the first point of conta...

Location

United States , Belmont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a receptionist, front desk, concierge, or office coordination role
Demonstrated ability to manage inbound calls using a multi-line or switchboard phone system
Strong interpersonal and customer service skills with a detail-oriented and approachable demeanor
Solid organizational skills and the ability to balance multiple priorities in a busy office setting
Clear written and verbal communication skills for interacting with visitors, employees, and internal departments
Comfort using tablets, office software, and customer service platforms to complete daily tasks efficiently
Ability to work collaboratively with cross-functional office teams while maintaining attention to detail

Job Responsibility

Welcome guests and team members at the front desk, guiding visitors through sign-in procedures and ensuring a positive first impression
Manage incoming phone calls and route inquiries through a multi-line phone system to the appropriate departments with accuracy and courtesy
Prepare onboarding packets and company-branded materials to support a smooth and organized new employee experience
Monitor and replenish office, reception, and kitchen supplies to keep shared spaces functional and well stocked
Maintain neat, orderly common areas such as the lobby and kitchen to promote a detail-focused workplace atmosphere
Accept, sort, and unpack incoming deliveries while coordinating distribution to the correct recipients
Provide day-to-day administrative assistance that supports office operations and helps internal teams stay organized
Respond to general questions through customer service tools and connect employees or visitors with the right internal resources
Handle unsolicited visitors and inquiries with tact while upholding front desk security and workplace standards
Offer occasional assistance with marketing-related projects and other administrative tasks as business needs arise

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to serve as the first point of conta...

Location

United States , Belmont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a receptionist, front desk, concierge, or office coordination role
Demonstrated ability to manage inbound calls using a multi-line or switchboard phone system
Strong interpersonal and customer service skills with a detail-oriented and approachable demeanor
Solid organizational skills and the ability to balance multiple priorities in a busy office setting
Clear written and verbal communication skills for interacting with visitors, employees, and internal departments
Comfort using tablets, office software, and customer service platforms to complete daily tasks efficiently
Ability to work collaboratively with cross-functional office teams while maintaining attention to detail

Job Responsibility

Welcome guests and team members at the front desk, guiding visitors through sign-in procedures and ensuring a positive first impression
Manage incoming phone calls and route inquiries through a multi-line phone system to the appropriate departments with accuracy and courtesy
Prepare onboarding packets and company-branded materials to support a smooth and organized new employee experience
Monitor and replenish office, reception, and kitchen supplies to keep shared spaces functional and well stocked
Maintain neat, orderly common areas such as the lobby and kitchen to promote a detail-focused workplace atmosphere
Accept, sort, and unpack incoming deliveries while coordinating distribution to the correct recipients
Provide day-to-day administrative assistance that supports office operations and helps internal teams stay organized
Respond to general questions through customer service tools and connect employees or visitors with the right internal resources
Handle unsolicited visitors and inquiries with tact while upholding front desk security and workplace standards
Offer occasional assistance with marketing-related projects and other administrative tasks as business needs arise

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for a Facilities Assistant to support daily workplace operations ...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in reception, front-desk support, facilities coordination, or workplace operations
Ability to manage a multi-line phone system and handle inbound calls professionally and efficiently
Strong organizational skills with the ability to prioritize tasks, track requests, and maintain accurate documentation
Clear verbal and written communication skills for working with employees, visitors, vendors, and building management
Proficiency with basic administrative tools such as email, spreadsheets, and reporting trackers
Ability to observe site conditions, identify service issues, and follow through on resolutions in a timely manner
Comfortable supporting a part-time or flexible reception environment while maintaining dependable on-site coverage

Job Responsibility

Oversee day-to-day workplace support by coordinating reception coverage, mail handling, pantry upkeep, janitorial follow-up, and meeting space readiness
Receive facility-related requests, assign them to the appropriate resource, monitor progress through resolution, and keep stakeholders informed on timing and status updates
Work closely with external vendors and building representatives to address service issues, follow up on recurring concerns, and document actions taken to improve performance
Maintain seating and space records, assist with workstation preparation, and support small office moves to ensure work areas are ready for use
Update service logs, inventory records, and location data, then prepare routine reports that highlight request volume, turnaround times, and notable trends
Perform regular site inspections to identify maintenance concerns, supply shortages, cleanliness issues, safety risks, or opportunities to improve the employee and guest experience
Support compliance-related activities such as inspections, incident documentation, emergency readiness tasks, and badge or access coordination while keeping required records current
Track office supplies and minor equipment, submit replenishment requests, assist with inventory counts, and help coordinate replacement of items as needed
Provide administrative support for purchasing and expense tracking by assisting with invoices, purchase requests, accrual-related documentation, and cost coding review
Coordinate logistics for meetings and visitor events by confirming room setup, arranging support services, checking audiovisual readiness with partners, and ensuring spaces are reset afterward

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support a busy non-p...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a receptionist, front desk, or customer-facing administrative support role
Demonstrated ability to manage multiple incoming calls, visitors, and office tasks with professionalism
Strong clerical and organizational skills, including filing, recordkeeping, and general office coordination
Experience handling mail, deliveries, or mailroom-related responsibilities in an office setting
Clear written and verbal communication skills with attention to detail in logging information
Comfortable supporting HR-related or administrative processes when needed
Proficiency with standard office equipment and common workplace software applications

Job Responsibility

Welcome visitors courteously, direct them to the appropriate departments, and maintain a positive front office experience
Answer incoming calls promptly, record call details accurately, and route inquiries to the correct contacts
Receive, sort, and distribute mail, packages, and deliveries to support timely communication across the organization
Oversee mailroom activities and help maintain organized administrative workflows for daily office operations
Prepare badges or access passes as needed and ensure related requests are completed accurately
Document customer concerns or complaints clearly and forward information to the appropriate teams for follow-up
Perform filing, data entry, and other clerical support tasks to keep records current and accessible
Assist with additional administrative assignments and special projects based on departmental needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office operat...

Location

United States , Reno

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a front desk, receptionist, or administrative support role
Strong ability to answer inbound calls and manage a multi-line phone system with professionalism
Experience handling filing and document organization with consistent attention to accuracy
Comfortable assisting members or customers in person and over the phone in a courteous manner
Ability to manage multiple tasks at once while staying organized in a busy office setting
Clear verbal and written communication skills
Dependable work style with a willingness to learn procedures across different office departments

Job Responsibility

Welcome members and visitors in a courteous manner, provide assistance with routine inquiries, and direct them to the appropriate staff or department
Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking clear messages when needed
Process payments with attention to detail and maintain accurate supporting records
Organize, sort, and file documents alphabetically to ensure records are easy to access and up to date
Provide general receptionist and administrative support that helps maintain an efficient and well-ordered front desk environment
Assist with office events, gatherings, and union meetings by supporting preparation, coordination, and basic logistics
Build working knowledge across different departments to offer flexible support as business needs change
Help maintain neat common areas and front office materials so the workplace remains organized and welcoming

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Workplace Experience Coordinator

Roku is changing how the world watches TV. Roku is the #1 TV streaming platform ...

Location

United States , New York

Salary:

29.00 - 34.00 USD / Hour

Roku

Expiration Date

Until further notice

Requirements

1-3 years reception experience required
Strong oral and written communication skills
Possess professionalism and friendly, team player personality
Ability to effectively work individually or in a team environment
Competency in multi-tasking
Proficient in MS Office Suite (Outlook, PowerPoint, Word, Excel)
High school diploma/GED required
Proficient in Jira, OfficeSpace, Zoom, Slack, Canva (preferred)

Job Responsibility

The Front Desk Coordinator works closely with the Facilities and Security team and is responsible for answering telephones, greeting, registering, and directing visitors and guests
Maintain regular desk coverage hours (8:30am-5pm) Monday – Thursday, (9am-5pm) on Fridays to develop good communication and a positive community environment with Roku employees
Maintain a neat and professional appearance / demeanor, and an organized reception area
Office event coordination and planning
Room Calendar Management
Manage access to badges/fobs
Additional general office support tasks as assigned
Adhere to office budget and spend process
Coordinate new hire packets and seating assignments

What we offer

health insurance
equity awards
life insurance
disability benefits
parental leave
wellness benefits
paid time off
global access to mental health and financial wellness support and resources
healthcare (medical, dental, and vision)
life, accident, disability, commuter, and retirement options (401(k)/pension)

Fulltime

Select Country

Front Desk And Workplace Experience Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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