Front Desk And Workplace Experience Coordinator Job at Robert Half (Waltham)

Workplace Coordinator

Crusoe is seeking a detail-oriented, organized, and proactive Workplace Coordina...

Location

United States , Sunnyvale

Salary:

87500.00 - 103000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

3+ years of experience in workplace coordination, front desk, office management, or operations roles within a fast-paced environment
Comfortable being fully on-site five days per week and supporting a front desk–focused role
Enjoy supporting day-to-day office operations and taking ownership of a physical workplace
Take pride in delivering a polished, welcoming, and high-quality front desk experience
Highly organized, proactive, and detail-oriented, with strong multitasking and prioritization skills
Communicate clearly and collaborate effectively with cross-functional teams
Resourceful and solution-oriented, able to anticipate needs and address issues before they escalate
Passionate about creating engaging, well-run workplace experiences that support employee success

Job Responsibility

Serve as the face of the Sunnyvale office, providing a friendly, professional, and consistent front desk experience for employees, visitors, and vendors
Manage visitor check-ins using the visitor management system and ensure adherence to security protocols
Support daily front desk and office operations, acting as the primary point of contact for general workplace inquiries
Conduct regular walkthroughs to ensure conference rooms, shared spaces, and office areas are clean, organized, stocked, and fully functional
Coordinate with vendors and facilities partners as needed to address office needs
Assist with planning and executing office events, including setup, breakdown, and catering coordination
Support employee engagement initiatives, team events, and company-wide activities
Assist with new hire onboarding logistics and setup for visiting employees
Contribute to a positive, inclusive, and well-run office environment that reflects Crusoe’s values and culture

What we offer

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement

Fulltime

Workplace Coordinator

Crusoe is seeking a detail-oriented, organized, and proactive Workplace Coordina...

Location

United States , San Francisco

Salary:

87500.00 - 103000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

3+ years of experience in workplace coordination, front desk, office management, or operations roles within a fast-paced environment
Comfortable being fully on-site five days per week and supporting a front desk–focused role
Enjoy supporting day-to-day office operations and taking ownership of a physical workplace
Take pride in delivering a polished, welcoming, and high-quality front desk experience
Highly organized, proactive, and detail-oriented, with strong multitasking and prioritization skills
Communicate clearly and collaborate effectively with cross-functional teams
Resourceful and solution-oriented, able to anticipate needs and address issues before they escalate
Passionate about creating engaging, well-run workplace experiences that support employee success

Job Responsibility

Serve as the face of the San Francisco office, providing a friendly, professional, and consistent front desk experience for employees, visitors, and vendors
Manage visitor check-ins using the visitor management system and ensure adherence to security protocols
Support daily front desk and office operations, acting as the primary point of contact for general workplace inquiries
Conduct regular walkthroughs to ensure conference rooms, shared spaces, and office areas are clean, organized, stocked, and fully functional
Coordinate with vendors and facilities partners as needed to address office needs
Assist with planning and executing office events, including setup, breakdown, and catering coordination
Support employee engagement initiatives, team events, and company-wide activities
Assist with new hire onboarding logistics and setup for visiting employees
Contribute to a positive, inclusive, and well-run office environment that reflects Crusoe’s values and culture

What we offer

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement

Fulltime

New

Front Desk Coordinator

We are looking for an experienced and service-oriented Front Desk Coordinator to...

Location

United States , Waltham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a front desk, reception, workplace services, or customer-facing administrative role
Ability to present effectively and interact with employees, executives, and visitors in a detail-oriented manner
Strong customer service skills with a helpful, solutions-focused attitude
Experience handling inbound calls and operating a multi-line or switchboard phone system
Excellent organizational skills with the ability to manage multiple tasks in a fast-paced onsite environment
Clear verbal and written communication skills, along with a willingness to support overall office operations
Availability to work onsite in Waltham, Massachusetts for the duration of the contract
Ability to complete a required screening process

Job Responsibility

Welcome employees, guests, and vendors with a courteous and attentive approach while serving as the first point of contact for the office
Manage a multi-line phone system by answering incoming calls promptly, directing inquiries accurately, and ensuring callers receive a helpful experience
Coordinate front desk activities and day-to-day workplace support to maintain an orderly office setting
Assist with onsite office needs during the summer support period, helping staff and visitors with questions and general administrative requests
Organize workplace logistics and monitor shared spaces to help the office operate smoothly and efficiently
Communicate clearly with internal teams and external visitors to support scheduling, arrivals, and general office flow
Provide concierge-style assistance by anticipating needs, resolving routine issues, and escalating more complex matters when appropriate

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to create a welcoming, org...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in reception, front desk support, workplace services, or a similar customer-facing administrative role
Strong verbal and written communication skills with a detail-oriented and approachable demeanor
Proficiency in Microsoft Office, including Outlook, Word, and Excel
Ability to manage multiple priorities while staying organized and attentive to detail
Demonstrated commitment to delivering excellent service in a fast-paced office setting
Comfortable interacting with employees, visitors, and vendors in a courteous manner
Ability to work independently, exercise sound judgment, and handle sensitive information with discretion

Job Responsibility

Welcome employees, guests, and vendors with a courteous and service-focused approach while managing the front desk experience
Coordinate visitor check-in procedures, issue badges as needed, and ensure guests are directed promptly and efficiently
Provide day-to-day administrative support for workplace operations, including scheduling assistance, meeting room coordination, and general office communication
Monitor shared spaces to help maintain a clean, organized, and functional office environment that reflects a high standard of hospitality
Respond to employee and visitor requests in a timely manner, resolving routine issues or escalating concerns to the appropriate team
Support office events, onsite meetings, and employee experience activities by assisting with logistics, setup, and vendor coordination
Maintain accurate records, supply inventories, and workplace documentation using Microsoft Office and related administrative tools
Partner with internal teams and building contacts to address operational needs and help ensure a seamless onsite experience

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Workplace Exp Coordinator

We are looking for a Workplace Exp Coordinator to support daily front-of-house o...

Location

United States , Oklahoma City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in hospitality, front desk support, workplace services, or a similar customer-facing environment
High school diploma or equivalent required
Strong customer service skills with the ability to interact professionally with employees, guests, and vendors
Effective verbal and written communication skills, along with solid interpersonal abilities
Strong organizational skills and the ability to manage routine tasks, requests, and scheduling details accurately
Ability to follow established procedures, maintain consistency, and resolve straightforward issues with sound judgment
Basic to intermediate computer proficiency, including working knowledge of Microsoft Office applications such as Word, Excel, and Outlook

Job Responsibility

Welcome employees, guests, and vendors with a detail-oriented approach while managing sign-in procedures, visitor badges, parking access, and site security practices
Coordinate front desk and workplace support activities to ensure day-to-day office services are handled efficiently and consistently
Arrange workplace requests such as dining reservations, business-related activities, and other on-site support needs on behalf of employees or teams
Submit and monitor janitorial and maintenance requests, and help ensure issues are addressed in a timely manner
Support office operations by assisting with mail handling, supply coordination, and onboarding-related workplace setup
Respond to questions, concerns, and service issues from employees, guests, and colleagues with a solutions-focused customer service mindset
Plan and support on-site meetings and events, including room preparation, supply delivery, event setup, and post-event breakdown
Follow building-specific safety, security, and emergency procedures and escalate concerns to the appropriate contacts when necessary
Work with external service providers and internal partners to coordinate workplace services, deliveries, and operational needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Workplace Exp Associate

We are looking for a service-oriented Workplace Exp Associate to support daily f...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent with up to 2 years of related experience in front desk, office coordination, or workplace support
Ability to follow established procedures and complete routine tasks with consistency and accuracy
Clear verbal and written communication skills for interacting with employees, guests, and vendors
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational skills with the ability to manage multiple priorities in a structured environment
Customer-focused mindset with a detail-oriented approach to service and issue resolution
Ability to work on-site during standard business hours in a fast-paced office setting

Job Responsibility

Welcome employees, visitors, and service providers while delivering a welcoming and responsive front desk experience
Coordinate workplace support services such as mail handling, office supply distribution, and onboarding setup to keep daily operations running efficiently
Schedule and confirm dining reservations, business-related activities, and other requested arrangements on behalf of internal stakeholders
Receive employee and guest questions or concerns, address routine issues promptly, and escalate more complex matters when appropriate
Plan and support on-site meetings and events by organizing space, arranging room setup and breakdown, and ensuring needed materials are available
Submit and monitor janitorial and maintenance requests to help maintain a safe, clean, and functional office environment
Work closely with external vendors to support timely delivery of workplace goods and services
Follow building security expectations and emergency response procedures, reporting concerns quickly to protect occupants and visitors

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Workplace Exp Coordinator

We are looking for a Workplace Exp Coordinator to support daily front desk and w...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Up to 2 years of experience in front desk support, workplace services, office coordination, or a related customer-facing role
Ability to follow established processes, routines, and detailed instructions with consistency and accuracy
Strong verbal and written communication skills for interacting with employees, guests, vendors, and internal teams
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook
Solid organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment
Detail-oriented customer service approach with the ability to address questions or complaints calmly and effectively

Job Responsibility

Welcome employees, guests, and visitors in a detail-oriented manner while managing check-in procedures, visitor badges, and parking access in line with site security expectations
Oversee front desk activities and respond promptly to workplace questions, concerns, and service requests with a customer-focused approach
Coordinate office support functions such as mail handling, supply distribution, and onboarding preparation to maintain smooth day-to-day operations
Submit and track janitorial and maintenance requests, following up as needed to help ensure the workplace remains clean, safe, and functional
Plan and support on-site meetings and events by arranging space, organizing room setup and breakdown, and ensuring required materials are available
Schedule dining reservations, business-related activities, and other workplace arrangements requested by employees or leaders
Work closely with external vendors and building partners to support services delivered within the office environment
Follow building-specific emergency and security procedures, escalating issues to the appropriate contacts to protect occupants and visitors
Communicate clear updates and routine information to team members and stakeholders while carrying out assigned tasks according to established procedures

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Office/Event Coordinator

We are looking for an organized and service-oriented Office/Event Coordinator to...

Location

United States , Cambridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a front desk, office coordination, receptionist, or administrative support role
Strong verbal and written communication skills with a detail-oriented and approachable demeanor
Ability to manage multiple tasks, stay organized, and respond effectively in a busy office environment
Proficiency with standard office equipment, including phones, scanners, printers, and copiers
Comfortable handling clerical work with accuracy and attention to detail
Dependable work style with the ability to support both routine office needs and event-related activities

Job Responsibility

Welcome visitors, provide front desk support, and ensure a positive experience for guests and staff
Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately
Prepare, scan, file, and organize documents to maintain accessible and up-to-date records
Perform a range of administrative tasks such as data entry, scheduling, copying, and general office coordination
Support the planning and execution of office meetings and events, including room setup and logistical assistance
Monitor shared office areas and supplies to help maintain an orderly and functional workplace

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training
Access to top jobs and competitive compensation

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Front Desk And Workplace Experience Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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