CrawlJobs Logo
Tototheo Global Logo Tototheo Global · Office Administration

Front Desk and Administration Officer

Cyprus, Limassol · Job Posted March 21, 2026
Apply Position
Job Link Share

Job Description

The Front Desk and Administration Officer is a member of the Experience Team and is the first point of contact for visitors and callers, responsible for smooth daily operations, ensuring that office facilities are well-maintained where needed, and offering effective administrative support, as well as planning and supporting employee events (in person and remotely).

Job Responsibility

  • Greet, welcome and assist visitors, clients and partners in a professional and courteous manner
  • Maintain safe, tidy and welcoming reception area, including monitoring logbook, coordination of guest passes and security protocols
  • Manage the meeting and conference room schedules and assist in organization
  • Answers all incoming calls and redirects them or takes messages
  • Manage incoming and outgoing correspondences (mail, couriers, express shipment) and maintain accurate records
  • Manage the receipt and logs all equipment for workshop repairs
  • Monitor and maintain office supplies, including stationery and groceries. Place orders and manage procurement within approved budgets
  • Handle travel arrangements (flight, accommodation, transport) for staff and executives and manage itineraries
  • Maintain and organise physical and electronic filing systems
  • Assist in planning, coordination and execution of company employee events, and activities (in person and remote) that foster engagement, culture and collaboration across global teams
  • Manage events logistics and maintain appropriate filling system
  • Act as a liaison between the Cyprus office and global teams (in person and via Teams channels). Maintain excellent communication and cooperate well with all departments

Requirements

  • Good knowledge of both Greek & English Language
  • Good communication skills (written and oral)
  • Good knowledge of MS Office
  • Customer service orientation
  • Computer literacy
  • Good problem-solving skills
  • Logical thinker and the ability to work alone and within groups
  • Good organizational and time management skills
  • Honesty and reliability
  • Ability to multitask
  • Administrative skills
  • Prioritization skills
  • Interpersonal skills
  • Flexibility and adaptability to manage a range of different tasks
  • Familiarity with office e.g., using scanner, printer etc.
  • A Degree in Administration, Management or 1-2 years of experience in similar position

What we offer

  • Work in an international, dynamic, and fun environment, at a growing company
  • Attractive remuneration package
  • Private Medical Health Insurance
  • Continuing education and training
  • Half day leave on your birthday
  • Wellness Support – Unlimited access to our dedicated wellness platform for mental health resources, coaching and self-care tools
Tototheo Global - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Front Desk and Administration Officer

8 matching positions

Assistant Front Office Manager - Front Desk and PBX

Entry level management position that focuses on supporting the day-to-day activi...
Location
Location
United States , Naples
Salary
Salary:
25.77 - 28.37 USD / Hour
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or GED
  • 3 years experience in the guest services, front desk, housekeeping, or related professional area
  • OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
  • 1 year experience in the guest services, front desk, housekeeping, or related professional area.
Job Responsibility
Job Responsibility
  • Supporting the day-to-day activities of Rooms Operations of areas that include Housekeeping, Recreation, Laundry, Staff, AYS and Concierge/Guest Services
  • Opening and closing Front Desk shifts / Housekeeping and ensuring completion of assigned shift checklist and other duties
  • Running and reviewing critical information contained in room operations reports
  • Understanding the functions of the Recreation, Laundry, Housekeeping, Bell Staff, AYS, Front Desk and Concierge/Guest Services operations
  • Operating all department equipment as necessary and reporting malfunctions
  • Ensuring employees have the proper supplies and uniforms
  • Understanding night audit procedures and being able to comprehend and utilize reports as necessary
  • Understanding and complying with loss prevention policies and procedures
  • Communicating performance expectations to employees in accordance with job descriptions for each position
  • Handling employee questions and concerns
  • Fulltime
Read More
Arrow Right

Front Desk And Workplace Experience Coordinator

We are looking for an experienced and service-oriented Front Desk Coordinator to...
Location
Location
United States , Waltham
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in a front desk, reception, workplace services, or customer-facing administrative role
  • Ability to present effectively and interact with employees, executives, and visitors in a detail-oriented manner
  • Strong customer service skills with a helpful, solutions-focused attitude
  • Experience handling inbound calls and operating a multi-line or switchboard phone system
  • Excellent organizational skills with the ability to manage multiple tasks in a fast-paced onsite environment
  • Clear verbal and written communication skills, along with a willingness to support overall office operations
  • Availability to work onsite in Waltham, Massachusetts for the duration of the contract
  • Ability to complete a required screening process
Job Responsibility
Job Responsibility
  • Welcome employees, guests, and vendors with a courteous and attentive approach while serving as the first point of contact for the office
  • Manage a multi-line phone system by answering incoming calls promptly, directing inquiries accurately, and ensuring callers receive a helpful experience
  • Coordinate front desk activities and day-to-day workplace support to maintain an orderly office setting
  • Assist with onsite office needs during the summer support period, helping staff and visitors with questions and general administrative requests
  • Organize workplace logistics and monitor shared spaces to help the office operate smoothly and efficiently
  • Communicate clearly with internal teams and external visitors to support scheduling, arrivals, and general office flow
  • Provide concierge-style assistance by anticipating needs, resolving routine issues, and escalating more complex matters when appropriate
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Front Desk Coordinator and Receptionist

We’re seeking polished, professional, and customer-focused Front Desk Coordinato...
Location
Location
United States , Stamford
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous front desk, receptionist, or administrative experience preferred
  • Strong communication and customer service skills
  • Excellent organizational and multitasking abilities
  • Proficiency with Microsoft Office and general office systems
  • Professional demeanor and dependable work ethic
Job Responsibility
Job Responsibility
  • Greet visitors and provide a professional, friendly first impression
  • Answer and direct incoming calls
  • Manage front desk coverage and visitor check-in
  • Handle scheduling, calendars, and meeting coordination
  • Perform administrative support such as filing, data entry, and correspondence
  • Maintain an organized reception and lobby area
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Front Desk Receptionist and Administrative Assistant

We are seeking a dynamic and organized Front Desk Receptionist and Administrativ...
Location
Location
United States , Ann Arbor
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in office management or administrative support roles with strong organizational skills
  • Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Prior experience working as a receptionist or personal assistant is a plus
  • Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
  • Knowledge of phone etiquette and customer service best practices
  • Clerical experience, including filing, proofreading, calendar management, and record keeping
  • Ability to handle confidential information discreetly while demonstrating professionalism at all times
  • Demonstrated experience in office management or administrative roles with strong organizational abilities
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  • Previous experience as a receptionist or personal assistant is advantageous
Job Responsibility
Job Responsibility
  • Greet visitors warmly, verify appointments, and direct visitors appropriately to ensure a positive first impression
  • Manage incoming calls with professionalism, demonstrating excellent phone etiquette and customer support skills, screen inquiries, and route messages accurately
  • Assist with calendar management, scheduling of conference rooms, meetings, and reminders for staff or management teams
  • Assisting with catering ordering, set up, and clean up
  • Manage the ordering, receiving, and distribution of office supplies and beverage services
  • Coordinate with and manage office vendors and services (cleaning staff, facilities management, maintenance requests, food and beverage service)
  • Process and approve business card orders for all colleagues
  • Arrange travel and process expenses for designated groups
  • Assist with preparing meetings, including space set-up and placing food/catering orders
  • Ensure conference rooms and breakrooms are clean and supplied
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Fulltime
Read More
Arrow Right

Assistant Front Desk Manager - Front Office

Entry level management position that is responsible for leading and assisting wi...
Location
Location
India , Goa
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or GED
  • 2 years experience in the guest services, front desk, or related professional area
  • OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
  • no work experience required
Job Responsibility
Job Responsibility
  • Utilizes interpersonal and communication skills to lead, influence, and encourage others
  • advocates sound financial/business decision making
  • demonstrates honesty/integrity
  • leads by example
  • Encourages and building mutual trust, respect, and cooperation among team members
  • Serves as a role model to demonstrate appropriate behaviors
  • Supports all day-to-day operations
  • Understands employee positions well enough to perform duties in employees' absence
  • Coaches, counsels and encourages employees
  • Handles employee questions and concerns
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator

The Front Desk Coordinator will manage and coordinate all front office activitie...
Location
Location
United States , Salem
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a front desk or receptionist role
  • Strong organizational skills and multitasking ability
  • Excellent communication skills, both verbal and written
  • Proficient in Microsoft Office Suite and experience with office equipment (e.g., fax machines and printers)
  • Customer service-oriented attitude with a high level of professionalism
  • Ability to prioritize and manage time efficiently
Job Responsibility
Job Responsibility
  • Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment
  • Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers
  • Schedule and manage appointments efficiently using the company's scheduling system
  • Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages
  • Support in event planning and coordination whenever required
  • Perform basic administrative tasks, including data entry, filing, and maintaining office supplies
  • Always uphold a high level of confidentiality and professionalism
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
Read More
Arrow Right

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to serve as the welcomi...
Location
Location
United States , White Plains
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a front desk, receptionist, or customer-facing administrative role
  • Strong ability to handle inbound calls and route communications efficiently
  • Excellent verbal and written communication skills with a friendly and detail-oriented approach
  • Proven ability to stay organized, manage multiple priorities, and remain attentive in a busy environment
  • Comfortable using standard office software, phone systems, and basic administrative tools
  • Reliable attendance and the ability to maintain consistent on-site coverage during scheduled hours
  • Strong interpersonal skills and a service-oriented approach to supporting visitors and internal teams
Job Responsibility
Job Responsibility
  • Welcome visitors, clients, and team members in a courteous and attentive manner while ensuring a positive arrival experience
  • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly
  • Oversee day-to-day front desk activity, including visitor check-in, scheduling support, and general reception coverage
  • Maintain a clean, organized, and presentation-ready reception area that reflects a well-organized environment
  • Provide administrative assistance with routine office tasks such as document handling, data entry, and coordination of shared materials
  • Respond to questions from guests and staff, offering timely information and escalating issues when needed
  • Support onsite operations by helping coordinate appointments, meetings, and other front-of-house activities
  • Monitor office traffic and ensure front desk procedures are followed consistently throughout the workday
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support a non-profit organization...
Location
Location
United States , Stockton
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in reception, front desk coordination, or a similar customer-facing administrative role.
  • Ability to manage inbound calls confidently on a multi-line or switchboard phone system.
  • Strong verbal communication skills and a courteous, detail-oriented demeanor.
  • Comfortable assisting visitors and providing general concierge-style support.
  • Reliable availability for a four-hour contract assignment.
  • Strong attention to detail and the ability to remain organized in a fast-paced front-office setting.
Job Responsibility
Job Responsibility
  • Greet visitors promptly and maintain a friendly, organized front desk environment throughout the assignment.
  • Answer and route incoming calls using a multi-line phone system, ensuring messages are handled accurately and efficiently.
  • Provide basic concierge-style assistance by directing guests, responding to routine questions, and supporting front-office needs.
  • Monitor the reception area during the coverage period to ensure smooth day-to-day operations while staff are unavailable.
  • Take clear and complete messages for team members and relay important information in a timely manner.
  • Support short-term administrative front desk tasks as needed to maintain consistent service during the scheduled coverage window.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right