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Tototheo Global Logo Tototheo Global · Office Administration

Front Desk and Administration Officer

Cyprus, Limassol · Job Posted March 21, 2026
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Job Description

The Front Desk and Administration Officer is a member of the Experience Team and is the first point of contact for visitors and callers, responsible for smooth daily operations, ensuring that office facilities are well-maintained where needed, and offering effective administrative support, as well as planning and supporting employee events (in person and remotely).

Job Responsibility

  • Greet, welcome and assist visitors, clients and partners in a professional and courteous manner
  • Maintain safe, tidy and welcoming reception area, including monitoring logbook, coordination of guest passes and security protocols
  • Manage the meeting and conference room schedules and assist in organization
  • Answers all incoming calls and redirects them or takes messages
  • Manage incoming and outgoing correspondences (mail, couriers, express shipment) and maintain accurate records
  • Manage the receipt and logs all equipment for workshop repairs
  • Monitor and maintain office supplies, including stationery and groceries. Place orders and manage procurement within approved budgets
  • Handle travel arrangements (flight, accommodation, transport) for staff and executives and manage itineraries
  • Maintain and organise physical and electronic filing systems
  • Assist in planning, coordination and execution of company employee events, and activities (in person and remote) that foster engagement, culture and collaboration across global teams
  • Manage events logistics and maintain appropriate filling system
  • Act as a liaison between the Cyprus office and global teams (in person and via Teams channels). Maintain excellent communication and cooperate well with all departments

Requirements

  • Good knowledge of both Greek & English Language
  • Good communication skills (written and oral)
  • Good knowledge of MS Office
  • Customer service orientation
  • Computer literacy
  • Good problem-solving skills
  • Logical thinker and the ability to work alone and within groups
  • Good organizational and time management skills
  • Honesty and reliability
  • Ability to multitask
  • Administrative skills
  • Prioritization skills
  • Interpersonal skills
  • Flexibility and adaptability to manage a range of different tasks
  • Familiarity with office e.g., using scanner, printer etc.
  • A Degree in Administration, Management or 1-2 years of experience in similar position

What we offer

  • Work in an international, dynamic, and fun environment, at a growing company
  • Attractive remuneration package
  • Private Medical Health Insurance
  • Continuing education and training
  • Half day leave on your birthday
  • Wellness Support – Unlimited access to our dedicated wellness platform for mental health resources, coaching and self-care tools
Tototheo Global - All Job Offers

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