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Front Desk Administrator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Ayer

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a Front Desk Administrator to support daily office operations in Ayer, Massachusetts. This Long-term Contract position is ideal for someone who can create a welcoming front-office experience while also assisting with administrative and HR-related tasks. The person in this role will serve as a key point of contact for visitors, callers, and internal staff, helping keep the office organized and responsive.

Job Responsibility:

  • Welcome visitors, manage front desk activity, and ensure guests are directed promptly and professionally
  • Handle a multi-line phone system, screen incoming calls, and route messages to the appropriate team members
  • Respond to email inquiries and support day-to-day communication with employees, candidates, and external contacts
  • Assist with administrative HR activities such as maintaining records, preparing documents, and coordinating routine employee-related processes
  • Support general office operations by organizing paperwork, tracking supplies, and keeping shared areas presentable
  • Schedule appointments, meetings, and other front-office activities to help maintain an efficient daily workflow
  • Provide coverage for duties previously managed by the office manager and help ensure continuity across administrative functions

Requirements:

  • Prior experience in a front desk, receptionist, or office administration role
  • Ability to manage a multi-line phone system and handle a high volume of inbound calls with professionalism
  • Working knowledge of HR administrative support and confidential document handling
  • Strong written communication skills for managing email correspondence clearly and accurately
  • Excellent organizational skills with the ability to balance multiple tasks throughout the day
  • Comfortable interacting with visitors, employees, and leadership in a courteous and service-oriented manner
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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