Front Desk Administrator Job at Figure (San Jose)

Front Desk Administrative Coordinator

We are offering a long-term contract employment opportunity for a Front Desk Adm...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of experience in a receptionist role or similar position within the Hospitality industry
Proficiency in using Microsoft Word, Microsoft Excel, and Microsoft Outlook
Proven experience in answering a multi-line phone system
Excellent customer service skills with a focus on satisfying the needs of guests and clients
Demonstrated ability to perform data entry tasks with a high level of accuracy
Skilled in writing and responding to email correspondence in a detail oriented manner
Strong interpersonal skills to interact effectively with team members and guests
Experience in organizing files in a systematic and orderly manner
Ability to schedule appointments efficiently and manage calendar events.

Job Responsibility

Serve as the primary contact for all visitors, providing a warm welcome and directing them as needed
Handle a multitude of tasks to ensure seamless office operations
Take responsibility for incoming calls, ensuring they are correctly directed to the appropriate departments
Execute data entry tasks efficiently, maintaining accuracy at all times
Regularly and accurately maintain both paper and electronic filing systems
Utilize excellent communication skills to represent the organization effectively
Perform vital clerical duties to support overall office operations
Use Microsoft Excel, Microsoft Outlook, and Microsoft Word to organize files and schedule appointments
Provide superior customer service, utilizing interpersonal skills to enhance the guest experience
Manage email correspondence, ensuring prompt and detail-oriented responses.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Receptionist

Beacon Hill's client in Minnetonka is seeking a polished and professional Front ...

Location

United States , Minnetonka

Salary:

23.00 - 24.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Previous front desk or administrative experience 2+ years needed
Strong communication and organizational skills
Ability to multitask in a fast-paced environment
Professional appearance and customer service mindset

Job Responsibility

Greet clients and provide an exceptional first impression
Schedule appointments and manage the booking system
Answer phone calls and respond to client text messages promptly
Perform basic clerical and administrative tasks
Maintain a professional and polished demeanor to reflect the company's brand

Fulltime

Front Desk Assistant

Temporary Front Desk Assistant position covering reception duties every Thursday...

Location

United Kingdom , Beckenham

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous front desk or reception experience preferred
Excellent communication and interpersonal skills
Ability to work independently and manage time effectively
Friendly, proactive, and professional attitude

Job Responsibility

Greet and assist visitors in a professional manner
Handle incoming and outgoing couriers
Respond to tenant enquiries
Answer phone calls and take accurate messages
Sort and distribute post

Parttime

Front Desk Coordinator

We are looking for a Front Desk Coordinator to join our team on a contract basis...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk or receptionist role preferred
Proficiency in operating multi-line phone systems
Strong interpersonal and communication skills
Ability to manage multiple tasks in a fast-paced environment
Excellent organizational skills and attention to detail
Familiarity with basic administrative procedures
Detail-oriented approach and appropriate appearance
Ability to handle sensitive information with discretion

Job Responsibility

Greet visitors and ensure they feel welcomed upon arrival
Manage the check-in process for contractors and other guests
Respond to phone inquiries using a multi-line switchboard system
Maintain accurate records of visitor logs and contractor check-ins
Assist with general administrative tasks to support front desk operations
Ensure the reception area remains clean, organized, and well-maintained
Communicate effectively with internal teams to relay visitor information
Follow established procedures for handling sensitive information
Provide timely support for any front desk-related issues or concerns

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Front Desk Assistant

We are looking for a Front Desk Assistant to join our team in Banning, Californi...

Location

United States , Banning

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in reception, administrative, or front desk roles
Proficiency in handling multi-line phone systems and inbound calls
Strong skills in data entry and report creation
Familiarity with Word and Excel
Ability to prioritize tasks and remain calm in high-pressure situations
Excellent oral and written communication skills
Must interact effectively with residents and guests
Valid California driver's license and current automobile insurance required

Job Responsibility

Coordinate and oversee the scheduling of facilities, meeting with individuals and groups to identify needs and arrange setups
Assist in planning and supervising a variety of special events, including community celebrations, concerts, and dinner dances
Prepare marketing materials and maintain the community's master calendar, ensuring accurate and timely updates
Manage incoming calls on a multi-line phone system, directing inquiries and taking messages as needed
Greet visitors warmly, providing information, directions, and assistance
Address resident and guest inquiries professionally, ensuring their needs are met
Handle sales of tickets for special events and manage equipment check-outs, including table tennis and billiards
Stock informational materials and maintain bulletin boards with current community updates
Research and compile reports, statistical data, and special projects as required
Support the Recreation Manager in developing departmental goals, policies, and objectives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Assistant

Are you looking for a short weekly shift in a professional and friendly environm...

Location

United Kingdom , Beckenham

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous front desk or reception experience preferred
Excellent communication and interpersonal skills
Ability to work independently and manage time effectively
Friendly, proactive, and professional attitude

Job Responsibility

Greet and assist visitors in a professional manner
Handle incoming and outgoing couriers
Respond to tenant enquiries
Answer phone calls and take accurate messages
Sort and distribute post

Parttime

Front Desk Coordinator

We are seeking a highly organized and detail-oriented Front Desk Coordinator to ...

Location

United States , Uniontown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in reception or front desk duties, including managing switchboard systems with multiple lines
Proficiency in Microsoft Word, Excel, and Outlook for handling various administrative tasks
Strong customer service skills with the ability to handle inbound calls professionally
Experience with mail merge and data entry processes
Excellent organizational skills and attention to detail for managing schedules and databases
Ability to multitask and adapt to changing priorities in a dynamic work environment
Effective communication skills for interacting with staff, members, and stakeholders

Job Responsibility

Assign care management members to designated team members based on program criteria, geographic distribution, and workload considerations
Coordinate transitions between care managers and perform data reconciliation for members transferring programs
Maintain statistical records and generate monthly reports for MyCare Ohio Managed Care Organizations
Open new cases in Clinical Care Advance for incoming CareSource members
manage related reporting requirements
Provide comprehensive administrative support, including document preparation, mail merges, presentations, and newsletter creation
Proofread and edit agency materials to uphold standards of accuracy and professionalism
Schedule and confirm executive appointments, manage correspondence, and assemble meeting packets
Organize agency luncheons, special events, and coordinate board mailing materials as needed
Serve as a backup for divisional support roles and assist during high workload periods

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Front Desk Coordinator

Are you a professional multitasker with a passion for creating a welcoming and e...

Location

United States , Vista, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or GED required
additional education preferred
1–2 years of experience as a receptionist, front desk professional, or in a similar role
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent verbal and written communication skills
A friendly, professional demeanor with strong organizational skills

Job Responsibility

Greet visitors and ensure they are directed to the appropriate department or person
Manage incoming calls, take messages, and forward inquiries to the correct team members
Oversee the reception area and maintain a professional, organized workspace
Handle incoming and outgoing mail, including courier deliveries and shipments
Assist with scheduling appointments and managing meeting room calendars
Provide administrative support to various departments as needed
Maintain a high level of client service to create a positive first impression for all visitors

What we offer

medical
vision
dental
life and disability insurance
eligible to enroll in company 401(k) plan

Fulltime

Front Desk Administrator

Figure

Location:
United States , San Jose

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 16, 2026

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Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:January 16, 2026

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Location:
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Contract Type:
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Job Posted:
January 16, 2026