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Front Desk Administrative Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Chattanooga

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Are you highly organized, detail-driven, and energized by a fast-paced environment where no two days look the same? We are partnering with a well-established, woman-owned manufacturing company to find a Front Desk Administrative Coordinator who will serve as the face of the company while also playing a critical behind-the-scenes role in quoting and production support. This is more than a traditional front desk role — it’s an opportunity to be a key operational partner to both customers and the production team.

Job Responsibility:

  • Manage the company’s main phone line with professionalism and warmth
  • Transfer calls and frequently page team members throughout the facility
  • Greet and assist customers picking up orders or coordinating shipments
  • Handle a high volume of front desk traffic with efficiency and poise
  • Perform scanning, filing, and administrative support tasks
  • Enter detailed, specification-heavy quotes into the system with extreme accuracy
  • Carefully review lengthy quotes to ensure precise measurements, materials, and requirements are correct
  • Once quotes are approved, compile comprehensive production packets for the shop team
  • Ensure all documentation is complete and organized so production can move forward seamlessly
  • Provide backup support to Accounts Receivable (billing) when needed
  • Work within two systems: ERP and Peachtree

Requirements:

  • Exceptional attention to detail
  • Ability to pivot quickly between tasks and pick up where you left off without missing a beat
  • Strong multitasking skills in a high-traffic environment
  • Warm, professional phone presence
  • High school diploma or GED required
  • Comfortable learning and working in multiple systems
What we offer:
  • Family-oriented, team-focused culture
  • Woman-owned local company with strong community roots
  • Team members who genuinely enjoy working together
  • Contract-to-hire opportunity with long-term potential
  • A role where your organization and precision truly make an impact
  • Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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