Front Desk Administrative Assistant Job at Beacon Hill (Woburn)

Front Desk Administrative Assistant

We are seeking a detail-oriented and organized Administrative Support Specialist...

Location

United States , Worcester

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Minimum 3 years of office, clerical, or administrative support experience
High School Diploma or equivalent required
Proficiency with Microsoft Word, Excel, and general computer applications
Strong organizational, communication, and time management skills
Ability to maintain accurate records and handle confidential information
Ability to work effectively in a fast-paced, front-facing environment
Ability to follow written and verbal instructions with strong attention to detail
Ability to lift up to 35 pounds as needed

Job Responsibility

Greet and assist visitors and staff in a professional and courteous manner
Answer and route incoming telephone calls while providing routine information
Open, sort, distribute, and process incoming mail, packages, and correspondence
Prepare, scan, index, and maintain documents and records using office systems
Retrieve and distribute files, applications, and records as requested
Perform data entry, maintain logs, spreadsheets, and daily workflow records
Review forms and documents for accuracy and completeness
Create letters, spreadsheets, reports, charts, memoranda, and email communications
Maintain office supply inventory and assist with ordering supplies
Operate office equipment including copiers, fax machines, postage machines, printers, and scanners

Front Desk Administrative Assistant

Our client is seeking a polished and welcoming Front Desk Administrative Assista...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in hospitality, office coordination, or administrative support
Highly proficient in Microsoft Word, Excel and PowerPoint
A hospitality-first mindset with exceptional interpersonal and communication skills
High attention to detail with the ability to multi-task in a fast-paced environment
Strong organizational skills and proactive, service-oriented approach

Job Responsibility

Front Desk & Visitor Management: Greet and check in visitors, maintain a polished reception area, manage incoming calls, and ensure all guests receive a warm and professional experience
Office Operations: Oversee daily office needs including ordering and replenishing supplies, coordinating mail and package deliveries, maintaining shared spaces, and ensuring the office remains organized and presentable
Meeting & Event Support: Manage conference room scheduling, prep meeting spaces, coordinate catering, assist with team events, and support office gatherings to ensure smooth execution
Employee Experience: Assist with new hire onboarding by preparing workspaces, coordinating access, and supporting culture‑related initiatives and internal events
Administrative Support: Handle expense reports, prepare documents and correspondence, book travel arrangements, and support leadership with general administrative tasks as needed
Vendor & Facilities Coordination: Serve as the point of contact for building management, external vendors, and service providers to address facility needs and office maintenance
Technology & Troubleshooting: Provide basic support for office technology, including conference room equipment and Wi‑Fi issues, escalating to IT partners when needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Assistant - Front Desk

We are looking for an organized and proactive Administrative Assistant - Front D...

Location

United States , Albany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of administrative experience
experience in higher education is preferred
Bachelor's degree is required
Strong proficiency in database management and CRM systems
Excellent organizational and multitasking skills to handle diverse responsibilities
Effective communication abilities, both written and verbal
Experience with event coordination and planning
Familiarity with social media platforms and engagement strategies
Ability to work on-site and during busy periods as needed

Job Responsibility

Draft and manage clear and detail-oriented communications for internal and external stakeholders
Collaborate with various administrative departments, faculty, and staff to ensure effective workflows
Plan, coordinate, and execute events, including recruitment activities and logistics
Order and maintain inventory supplies to support department operations
Assist with social media updates and engagement to promote admissions activities
Monitor, track, and analyze data, processes, and metrics to support decision-making
Handle administrative workflows and provide guidance to student ambassadors
Manage document organization and maintenance to ensure compliance and accessibility
Coordinate shipments and materials for recruitment events
Provide front desk support, including answering inbound calls and welcoming visitors

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Front Desk Administrative Assistant / Receptionist

We are looking for a Front Desk Administrative Assistant / Receptionist to join ...

Location

United States , Woodmere

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Excellent communication and interpersonal skills to interact effectively with visitors and staff
An attentive and approachable demeanor with strong customer service abilities
Proven ability to manage multiple tasks while maintaining organization in a dynamic environment
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel
Previous experience in front desk operations or administrative roles is preferred
Strong attention to detail and ability to maintain an organized workspace
Capable of handling sensitive information with confidentiality and discretion
Adaptability to learn and use office tools and systems efficiently

Job Responsibility

Welcome and direct visitors, employees, and vendors with a friendly and attentive demeanor
Ensure the front desk area is well-maintained and presents a neat and orderly appearance
Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution
Perform general administrative tasks, including scheduling appointments, maintaining files, and completing data entry
Coordinate meeting room bookings and manage office supplies inventory to meet operational needs
Organize and oversee weekly orders for breakfast, lunch, and snacks, ensuring proper delivery and setup
Answer inbound calls, address inquiries, and redirect calls to appropriate departments as needed
Provide assistance in maintaining administrative records and supporting office functions
Collaborate with team members to address any additional administrative needs

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Front Desk Receptionist and Administrative Assistant

We are seeking a dynamic and organized Front Desk Receptionist and Administrativ...

Location

United States , Ann Arbor

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in office management or administrative support roles with strong organizational skills
Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Prior experience working as a receptionist or personal assistant is a plus
Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
Knowledge of phone etiquette and customer service best practices
Clerical experience, including filing, proofreading, calendar management, and record keeping
Ability to handle confidential information discreetly while demonstrating professionalism at all times
Demonstrated experience in office management or administrative roles with strong organizational abilities
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Previous experience as a receptionist or personal assistant is advantageous

Job Responsibility

Greet visitors warmly, verify appointments, and direct visitors appropriately to ensure a positive first impression
Manage incoming calls with professionalism, demonstrating excellent phone etiquette and customer support skills, screen inquiries, and route messages accurately
Assist with calendar management, scheduling of conference rooms, meetings, and reminders for staff or management teams
Assisting with catering ordering, set up, and clean up
Manage the ordering, receiving, and distribution of office supplies and beverage services
Coordinate with and manage office vendors and services (cleaning staff, facilities management, maintenance requests, food and beverage service)
Process and approve business card orders for all colleagues
Arrange travel and process expenses for designated groups
Assist with preparing meetings, including space set-up and placing food/catering orders
Ensure conference rooms and breakrooms are clean and supplied

What we offer

medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Assistant Front Desk Manager - Front Office

Entry level management position that is responsible for leading and assisting wi...

Location

India , Goa

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the guest services, front desk, or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
no work experience required

Job Responsibility

Utilizes interpersonal and communication skills to lead, influence, and encourage others
advocates sound financial/business decision making
demonstrates honesty/integrity
leads by example
Encourages and building mutual trust, respect, and cooperation among team members
Serves as a role model to demonstrate appropriate behaviors
Supports all day-to-day operations
Understands employee positions well enough to perform duties in employees' absence
Coaches, counsels and encourages employees
Handles employee questions and concerns

Fulltime

Assistant Front Office Manager - Front Desk and PBX

Entry level management position that focuses on supporting the day-to-day activi...

Location

United States , Naples

Salary:

25.77 - 28.37 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
3 years experience in the guest services, front desk, housekeeping, or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
1 year experience in the guest services, front desk, housekeeping, or related professional area.

Job Responsibility

Supporting the day-to-day activities of Rooms Operations of areas that include Housekeeping, Recreation, Laundry, Staff, AYS and Concierge/Guest Services
Opening and closing Front Desk shifts / Housekeeping and ensuring completion of assigned shift checklist and other duties
Running and reviewing critical information contained in room operations reports
Understanding the functions of the Recreation, Laundry, Housekeeping, Bell Staff, AYS, Front Desk and Concierge/Guest Services operations
Operating all department equipment as necessary and reporting malfunctions
Ensuring employees have the proper supplies and uniforms
Understanding night audit procedures and being able to comprehend and utilize reports as necessary
Understanding and complying with loss prevention policies and procedures
Communicating performance expectations to employees in accordance with job descriptions for each position
Handling employee questions and concerns

Fulltime

Assistant Front Desk Manager

Entry level management position that is responsible for leading and assisting wi...

Location

India , Jaipur

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the guest services, front desk, or related professional area OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
no work experience required

Job Responsibility

Leading and assisting with the successful completion of daily shift requirements
Ensuring guest and employee satisfaction
Achieving the operating budget
Assisting in completing financial and administrative responsibilities
Supporting management of front desk team
Monitoring and supporting progress toward guest services and front desk goals
Ensuring exceptional customer service
Managing projects and policies
Supporting handling of human resource activities

Fulltime

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Front Desk Administrative Assistant

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