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We are looking for a detail-oriented Front Desk/Admin to support daily office operations in Sunnyvale, California. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and excels in multitasking. The role involves managing administrative tasks, ensuring smooth communication, and maintaining organizational efficiency.
Job Responsibility:
Provide administrative support by managing schedules, organizing meetings, and coordinating communications
Answer inbound calls professionally and direct inquiries to the appropriate departments
Perform accurate data entry tasks to maintain and update company records
Handle receptionist duties, including welcoming visitors and ensuring they are directed appropriately
Assist in maintaining office supplies and inventory to ensure operational needs are met
Prepare and distribute correspondence, reports, and documentation as needed
Support other team members with administrative tasks to enhance productivity
Ensure compliance with company policies and procedures in all administrative activities
Collaborate with different departments to facilitate smooth workflow and communication
Requirements:
At least 1 year of experience in administrative support or a similar role
Proficiency in answering calls and managing detailed correspondence
Strong organizational skills with attention to detail and accuracy in data entry
Familiarity with receptionist duties, including greeting clients and managing visitor logs
Ability to multitask and prioritize tasks efficiently in a dynamic environment
Excellent verbal and written communication skills
Proficiency in office software and tools such as Microsoft Office Suite
A proactive and team-oriented mindset to support collaborative efforts
What we offer:
medical, vision, dental, and life and disability insurance