Freight AR Specialist Job at Robert Half (Grand Rapids)

Accounts Receivable Specialist

The Accounts Receivable Specialist will manage full-cycle AR functions, includin...

Location

United States , Ontario

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–5+ years of Accounts Receivable experience
Manufacturing or distribution industry experience strongly preferred
Experience handling deductions, freight terms, and customer chargebacks
ERP experience required (SAP, Oracle, NetSuite, Dynamics, or similar)
Intermediate Excel skills (VLOOKUP, pivot tables, basic formulas)
Strong communication skills for collections follow-up
Detail-oriented with strong analytical and problem-solving abilities

Job Responsibility

Generate and distribute customer invoices accurately and timely
Post daily cash receipts (ACH, wires, lockbox, credit card)
Perform account reconciliations and maintain AR aging schedules
Manage collections efforts and follow up on past-due accounts
Investigate and resolve billing discrepancies, deductions, and chargebacks
Partner with Sales and Customer Service to resolve customer disputes
Assist with month-end close (AR reconciliations, bad debt analysis)
Prepare reports related to aging, DSO, and cash flow forecasting
Support year-end audit requests

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join a team in Houston, ...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts receivable or a closely related accounting function
Practical understanding of invoicing, cash application, aging analysis, and account reconciliation processes
Proficiency with Microsoft Excel, Word, Outlook, and Teams in an office environment that requires strong attention to detail
Strong written and verbal communication skills with the ability to work effectively across departments and with customers
Excellent organizational skills, sound judgment, and the ability to manage multiple deadlines in a fast-paced setting
Experience working with an ERP system
familiarity with Microsoft Business Central is an advantage
Industry experience within freight forwarding, ocean shipping, or a related transportation environment is preferred

Job Responsibility

Oversee the daily transfer of invoice data into the accounts receivable system to maintain accurate billing records
Set up customer profiles in the financial platform and ensure account information remains current
Prepare, issue, and distribute invoices while confirming timely and accurate posting
Generate aging reports, analyze outstanding balances, and update records to support collection efforts
Reconcile customer statements each week and send finalized statements to clients on schedule
Respond promptly to customer and internal questions related to invoices, payments, and account status
Review incoming payments, assist with daily cash tracking, and process deposits through the bank
Apply cash receipts to open balances, including adjustments for short payments, deductions, or transaction fees
Complete monthly reconciliations for clearing accounts, agent-related receivables, and other assigned AR accounts
Maintain organized documentation for cash receipts and provide support on additional accounting projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan for contract/temporary professionals

Accounts Receivable Specialist

Our manufacturing organization is seeking a highly organized and detail-driven A...

Location

United States , Newburgh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–5 years of Accounts Receivable experience, preferably in a manufacturing or distribution environment
Strong understanding of billing, cash application, and collections processes
Proficiency with ERP systems
Great Plains experience is a plus but not required
Intermediate Excel skills (VLOOKUP, pivot tables, data validation)
Ability to interpret purchase orders, shipping documents, and manufacturing job records
Strong communication and customer-service mindset
High attention to detail and accuracy in a deadline-driven environment

Job Responsibility

Customer Billing — Generate and issue accurate customer invoices based on shipments, purchase orders, contracts, and manufacturing job data
Cash Application — Apply customer payments (ACH, wire, check, credit card) to the correct accounts and invoices
research and resolve unapplied cash
Collections Management — Monitor aging reports, follow up on past-due accounts, and maintain professional communication to resolve outstanding balances
Account Reconciliation — Reconcile AR subledger to the general ledger
investigate discrepancies and resolve issues promptly
Credit Review — Assist with evaluating customer creditworthiness and monitoring credit limits
Manufacturing Order Review — Validate job costing, shipment data, and production records to ensure accurate billing
Deductions & Disputes — Research customer short-pays, pricing discrepancies, freight disputes, and quality-related claims
Reporting — Prepare weekly AR aging, cash receipts, and collections status reports for management

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

Our manufacturing organization is seeking a highly organized and detail-driven A...

Location

United States , Poughkeepsie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–5 years of Accounts Receivable experience, preferably in a manufacturing or distribution environment
Strong understanding of billing, cash application, and collections processes
Proficiency with ERP systems
Great Plains experience is a plus but not required
Intermediate Excel skills (VLOOKUP, pivot tables, data validation)
Ability to interpret purchase orders, shipping documents, and manufacturing job records
Strong communication and customer-service mindset
High attention to detail and accuracy in a deadline-driven environment

Job Responsibility

Customer Billing — Generate and issue accurate customer invoices based on shipments, purchase orders, contracts, and manufacturing job data
Cash Application — Apply customer payments (ACH, wire, check, credit card) to the correct accounts and invoices
research and resolve unapplied cash
Collections Management — Monitor aging reports, follow up on past-due accounts, and maintain professional communication to resolve outstanding balances
Account Reconciliation — Reconcile AR subledger to the general ledger
investigate discrepancies and resolve issues promptly
Credit Review — Assist with evaluating customer creditworthiness and monitoring credit limits
Manufacturing Order Review — Validate job costing, shipment data, and production records to ensure accurate billing
Deductions & Disputes — Research customer short-pays, pricing discrepancies, freight disputes, and quality-related claims
Reporting — Prepare weekly AR aging, cash receipts, and collections status reports for management

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

Our manufacturing organization is seeking a highly organized and detail‑driven A...

Location

United States , White Plains

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–5 years of Accounts Receivable experience, preferably in a manufacturing or distribution environment.
Strong understanding of billing, cash application, and collections processes.
Proficiency with ERP systems
Great Plains experience is a plus but not required.
Intermediate Excel skills (VLOOKUP, pivot tables, data validation).
Ability to interpret purchase orders, shipping documents, and manufacturing job records.
Strong communication and customer‑service mindset.
High attention to detail and accuracy in a deadline‑driven environment.

Job Responsibility

Customer Billing — Generate and issue accurate customer invoices based on shipments, purchase orders, contracts, and manufacturing job data.
Cash Application — Apply customer payments (ACH, wire, check, credit card) to the correct accounts and invoices
research and resolve unapplied cash.
Collections Management — Monitor aging reports, follow up on past‑due accounts, and maintain professional communication to resolve outstanding balances.
Account Reconciliation — Reconcile AR subledger to the general ledger
investigate discrepancies and resolve issues promptly.
Credit Review — Assist with evaluating customer creditworthiness and monitoring credit limits.
Manufacturing Order Review — Validate job costing, shipment data, and production records to ensure accurate billing.
Deductions & Disputes — Research customer short‑pays, pricing discrepancies, freight disputes, and quality‑related claims.
Reporting — Prepare weekly AR aging, cash receipts, and collections status reports for management.

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Accounts Receivable & Billing Specialist

We’re partnering with a well‑established manufacturing organization to identify ...

Location

United States , Rock Hill

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong Accounts Receivable and billing experience in a professional environment
Prior exposure to revenue recognition requirements
High level of accuracy and comfort with reconciliations
Willingness to work in a manual, legacy system environment
Ability to communicate clearly and professionally when resolving discrepancies
Team‑first mindset — someone who works well with others and brings positive energy to the group
Not afraid to jump in, ask questions, and help when things get busy

Job Responsibility

Prepare and process all customer invoicing
Handle revenue recognition requirements
Scan and process checks
post ACHs and wire payments
Apply cash accurately to the AR system
Perform AR and cash reconciliations
Review and approve freight invoices and shipping terms
Research and resolve billing disputes with internal teams and customers
Work within a legacy, highly manual ERP system

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

A long‑established and reputable industrial/manufacturing organization is seekin...

Location

United States , Rock Hill

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Manage all invoicing activities with accuracy and timeliness
Perform revenue recognition tasks (experience required)
Process incoming payments, including check scanning, wires, and ACH transactions
Apply cash in the AR system
maintain clean and up‑to‑date records
Complete account reconciliations and help resolve discrepancies
Review and approve freight invoices and shipping terms
Help resolve billing disputes with internal teams and customers
Work closely with a small accounting group (3–5 people) to keep daily operations running smoothly
Positive, friendly, and collaborative

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Credit and Collections Specialist

The Accounts Receivable Credit and Collections Specialist is responsible for pro...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
at least 5 years of experience
Strong understanding of general ledger accounts
Excellent organizational skills and ability to effectively work in a team environment
Proficiency with Microsoft Office Suite
Attention to detail and accuracy
Ability to prioritize tasks and manage several assignments simultaneously
Physical ability to sit frequently, use hands, communicate, reach, stand, walk, stoop, kneel, crouch, or crawl as needed
Must possess close vision ability

Job Responsibility

Maintain organized physical file systems for customer remittance batches, credit applications, credit limit increases, and collections, including annual file rotation
Manage overdue accounts to ensure timely payments and preserve positive customer relationships
Identify payment issues and apply appropriate collection strategies on delinquent accounts
Maintain and update credit terms and key data within the master ERP file
Process and post customer remittances using the bank desktop deposit system and ERP in a timely manner
Analyze credit reports and financial data to assess customer creditworthiness and make recommendations to the CFO
Communicate with insurance companies regarding delinquent accounts, claims, annual sales declarations, customer data, and credit analysis
Prepare documentation for temporary credit limit increases and release sales orders once approved by management
Research and interpret accounting data to answer business and financial questions
Collaborate with Operations to ensure timely processing of communications and data

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Fulltime

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Freight AR Specialist

Job Description

Job Responsibility

Requirements

What we offer

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