Foreign Filing Reporting Paralegal Job at McCarter & English (Boston)

Paralegal - Manager

We are looking for an experienced Paralegal - Manager to join our team in Chicag...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience with USPTO filings and searches, including trademark applications
Strong knowledge of foreign trademark processes and intellectual property management
Exceptional organizational skills to manage deadlines and ensure timely communication
Ability to conduct detailed online searches and summarize findings effectively
Proficiency in preparing cost estimates and detailed reports
Excellent written and verbal communication skills for coordinating with clients and foreign associates
Familiarity with trademark, copyright, and domain name application processes
High attention to detail and accuracy in managing records and correspondence

Job Responsibility

Review daily docket reports to identify actions due, notify responsible attorneys with ample response time, and confirm completed actions while updating records
Send timely reminders to clients and foreign associates regarding upcoming actions and maintain clear lines of communication
Perform routine status inquiries, process updates, and ensure records are current
Handle incoming correspondence from organizations, foreign associates, and clients by docketing or preparing appropriate responses
Prepare and file U.S. trademark, copyright, and domain name applications, as well as manage maintenance and renewal documentation
Communicate with foreign associates regarding applications, maintenance, and renewal of trademarks
Conduct preliminary online searches for potential trademarks, summarize findings, and collaborate with attorneys to order comprehensive search reports
Generate cost estimates for filing foreign applications and provide detailed reports to attorneys
Prepare status reports and client activity summaries as requested by attorneys or clients

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Patent Prosecution Specialist

Wilson Sonsini is the premier legal advisor to technology, life sciences, and ot...

Location

United States , Palo Alto; Salt Lake City; San Francisco; San Diego; Century City

Salary:

35.14 - 53.08 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

Bachelor's degree and/or paralegal certificate is preferred
Minimum 5 years of prior experience in a U.S. Patent Prosecution or Legal Assistant role, with intermediate knowledge of all stages of patent prosecution and USPTO requirements, including rules, deadlines, and procedures
Proficiency with U.S. and foreign patent office websites and the ability to research and locate data
Knowledge regarding a calendaring system is required and knowledge of Computer Packages Inc.'s (CPI) calendaring system is a plus
Strong knowledge of Microsoft products, database management systems, and electronic files
Strong desire to learn new tasks and technologies
Knowledge regarding aspects of patent prosecution and the United States Patent and Trademark Office's Patent Application Information Retrieval (PAIR) System, World Intellectual Property Organization (WIPO), European Patent Office (EPO), Orbit, foreign PTO sites, Electronic Filing System (EFS), and Patent Center databases
Ability to work well under pressure and demonstrated ability to coordinate multiple competing tasks simultaneously and demands and adapt to various practice management styles
Excellent analytical skills, with a strong ability to review and organize legal documents in complex legal matters
Ability to demonstrate accuracy, attention to detail and strong organizational skills, and strong written and verbal communication skills

Job Responsibility

Handle complex filings for attorneys and staff and provides reliable suggestions and feedback
Strong familiarity with CFR, MPEP and other patent-related laws and regulations, and engage in research when required
Coordinate with IP professional staff, patent practitioners and clients with respect to assigned US patent prosecution matters
Communicate with clients, examiners, and other parties regarding status of applications and/or other related matters
Maintain close communication with US and foreign paralegals to ensure deadlines are met
Analyze correspondence received from USPTO to ensure accuracy of information for docketing purposes
provide timely reminders of upcoming dates
Prepare, e-file, and report filing of various legal documents maintaining structural and formatting requirements outlined the MPEP, including applications, (utility or design, provisional, nonprovisional, divisional, continuation, and national stage), responses to any PTO actions or examinations, petitions, terminal disclaimers, etc.
Prepare, e-file and report handling of all associated formalities after filing new applications to include, but not limited to prepare formal documents such as Declarations, Powers of Attorney, Substitute Statements, and Assignments as required by each jurisdiction. Obtain required signatures and follow up with clients as needed
Report and handle all substantive USPTO actions with input from the Responsible Attorney, prepare draft amendments/responses to official actions, including Responses to Missing Parts, Report Notices of Allowance, address any inventorship/assignment issues, and prepare related paperwork (e.g., extensions, RCEs, corrected ADSs, name changes, maintenance fee addresses, etc.)

What we offer

Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance

Fulltime

Corporate Paralegal

Navan is seeking a detail-oriented and organized paralegal to support our corpor...

Location

United States , Palo Alto; San Francisco

Salary:

67500.00 - 121000.00 USD / Year

Navan

Expiration Date

Until further notice

Requirements

5+ years of experience in a similar role
Experience supporting public companies and familiarity with SEC regulations, securities laws, and complex corporate structures
Strong experience with corporate legal documents and filings, including the preparation of board materials, corporate filings, and SEC reports
Bachelor’s Degree and paralegal certificate
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems
Notary public or willingness to become a notary public
High ethical standards and the ability to maintain discretion and confidentiality
Strong problem-solving and critical-thinking abilities
Self-starter, proactive, detail and deadline oriented
A positive, ‘can-do’ outlook, a sense of excitement to learn and contribute to the team’s goals, and a willingness to roll up their sleeves and get the job done

Job Responsibility

Assist with SEC and public company reporting, including periodic reports (Form 10-K and Form 10-Q), current reports (Form 8-K), proxy statements, annual meeting of stockholders, and other required SEC filings
Prepare, file and track Section 16 filings, including obtaining applicable EDGAR codes, maintaining filing records, and managing related 10b5-1 trading plans
Support compliance with securities laws, including monitoring and tracking insider trading policies, SEC reporting requirements, and other relevant regulations
Assist in drafting, reviewing, and maintaining corporate governance documents, including board resolutions, meeting minutes, stockholder consents, corporate governance policies and procedures, and support the preparation of board and committee meeting materials, D&O questionnaires, and managing the board portal
Manage subsidiaries and coordinate corporate governance, corporate reporting and other subsidiary management matters, including organizational charts, statutory filings, entity formations, business registrations, qualifications, dissolutions, and election of directors and officers
Manage U.S. state and local filings, foreign qualifications, business licenses, and various business entity documents with governmental agencies
Work closely with other members of the team to fulfill compliance and corporate governance requirements
Assist with due diligence and related support on major corporate transactions (public offerings, M&A, financings, etc.), including organizing and maintaining virtual data rooms, tracking transaction documentation, and managing closing process
Coordinate the collection and organization of necessary corporate documents for submission to the SEC and other regulatory bodies
Assist in the preparation of corporate-transaction related documents, including registration statements, prospectuses, and related exhibits

What we offer

Generous medical plans, dental, and vision benefits with premiums covered by Navan
Various insurance options designed to cover each family's needs
Paid parental and bereavement leave
Subsidized commuter benefits
Mental health support
Connectivity stipends
Pet insurance
Lunches and happy hours

Fulltime

Trademark Paralegal

McCarter & English, LLP is seeking an IP/IT paralegal for our New York, Boston, ...

Location

United States , New York; Boston; Newark

Salary:

80000.00 - 118000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

Three years of experience required
Experience in both domestic trademark prosecution and oppositions
Involvement in managing foreign filings through foreign counsel
Ability to perform trademark clearance searches
Ability to organize and coordinate mail, correspondence (internally and externally) and manage an active calendar
PowerPoint and Excel skills important
Strong computer skills
Computer Packages Inc. (CPI), SAEGIS, MS Office (Word, Excel, Outlook) experience required
Database experience a plus
Highly motivated, pleasant individual with professional demeanor and appearance

Job Responsibility

Conduct clearance searches using online databases, and review and analyze cited references for potential conflicts
Prepare and file trademark applications, amendments, statements of use, assignments, renewal applications, and other trademark-related documents with the United States Patent & Trademark Office (USPTO) and foreign trademark offices
Manage and update the trademark docket, including ensuring that all trademark-related deadlines are accurately recorded and monitored
Correspond with clients to report the status of active matters and to respond to client inquiries
Provide support in litigation and enforcement matters, including preparing exhibits and discovery materials, and conducting research as needed
Additional tasks as necessary in support of the department

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Paralegal

The Paralegal will perform duties such as organization and maintenance of corpor...

Location

Philippines , Manila

Salary:

Not provided

Baker McKenzie Italy

Expiration Date

Until further notice

Requirements

Bachelor of Laws / Graduate of Political Science, Legal Management or Business Administration
At least two (2) - three (3) years work experience with a law firm/legal industry/legal department or with exposure in drafting various corporate legal documents
Some working knowledge pertaining to basic office skills such as records keeping and retrieval
Experience in handling various corporate documents and applications filed with the SEC
Good research skills
Excellent knowledge on the procedures and documents filed with the Securities and Exchange Commission
Able to communicate effectively (both oral and written) and foster good relationships with key stakeholders (both internal and external)
A high level of attention to details, flexibility and qualities of a team player
Exceptional time management skills and ability to organize multiple tasks and work under pressure
Able to write /draft reports, memos and other related documents

Job Responsibility

Prepare corporate documents
Draft meeting documents
Prepare incorporation and amendment documents for domestic and foreign corporations
Prepare and files reports to the Securities and Exchange Commission (SEC), including but not limited to General Information Sheet and Notification Update Form, Notice of change of official and alternate details under SEC MC28, Beneficial Ownership Transparency Declaration (BOTD) Form and Consent Agreement Form (CAF)
Prepare reminder emails for Annual Stockholder's Meeting in the case of domestic corporations and annual General Information Sheet filing for foreign corporations
Prepare email following up corporate documents that are pending with clients
Update and review entries in the Stock and Transfer Book
Update and review all stock certificate issuances / cancellations
Prepare Corporate Secretary audit responses
Draft email and other correspondences as requested by Associates

Trademark & IP Litigation Paralegal

A highly regarded boutique intellectual property practice is seeking an experien...

Location

United States , Seattle

Salary:

75000.00 - 105000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of paralegal experience in an IP‑focused or law firm setting
Strong background in U.S. trademark prosecution
Experience supporting IP litigation across trademark and/or patent matters
Proficiency with USPTO systems, CM/ECF, and docketing software
Excellent organization, attention to detail, and ability to manage multiple deadlines with minimal supervision
Must be authorized to work in the U.S.
Must reside in the greater Seattle area

Job Responsibility

Prepare, file, and manage U.S. and international trademark applications, including Madrid Protocol filings
Conduct trademark clearance and freedom‑to‑operate searches
prepare reports for attorney review
Draft and file prosecution documents such as Office Action responses, Statements of Use, renewals, declarations, assignments, and amendments
Maintain trademark dockets, deadlines, and portfolio reports
Coordinate with international counsel on foreign trademark matters
Support enforcement activities, including monitoring, investigations, and cease‑and‑desist correspondence
Provide comprehensive paralegal support for trademark and patent disputes, enforcement actions, and administrative proceedings
Draft pleadings, motions, discovery, exhibits, and litigation correspondence
Prepare and cite‑check briefs and filings for federal courts, TTAB, PTAB, and other administrative bodies

What we offer

Performance‑based bonus
Comprehensive benefits package, including employer‑paid medical, dental, and vision
401(k) with match and profit‑sharing
3 weeks PTO + paid sick leave + 10 paid court holidays
FSAs for healthcare, dependent care, and transportation
Annual wellness stipend and EAP resources

Fulltime

Corporate Paralegal

We are seeking a highly organized, detail-oriented, and proactive Corporate Para...

Location

United States , New York, NY; Frisco, TX

Salary:

110000.00 - 115000.00 USD / Year

Legends Global

Expiration Date

Until further notice

Requirements

Bachelor’s degree and/or Paralegal Certificate preferred
Equivalent professional experience may be considered in lieu of formal education
3–7 years of corporate paralegal or legal administrative experience, preferably in an in-house legal department or law firm
prior experience in live entertainment, sports, media, or hospitality is a plus
Strong understanding of corporate law and governance, contract administration, and compliance processes
familiarity with records retention and discovery best practices
Exceptional attention to detail and organization
ability to prioritize and manage multiple deadlines and stakeholders
strong writing, proofreading, and verbal communication skills
sound judgment and problem-solving abilities

Job Responsibility

Contract lifecycle management: Manage intake, routing, workflow tracking, and execution for vendor agreements, NDAs, service contracts, sponsorships, marketing and talent agreements, production and venue agreements, and leases
Contract resources and reporting: Prepare and maintain contract summaries, playbooks, templates, clause libraries, and a central contract repository/CLM database
monitor key dates, renewals, and obligations
Corporate governance: Assist with board and committee meeting materials, agendas, minutes, resolutions, written consents, and organizational documents
Entity management: Maintain corporate records (minute books, director/officer slates, entity charts) and internal databases
coordinate with tax and finance on entity updates and structuring changes
Filings and registrations: Manage entity formations, foreign qualifications, annual reports, DBAs, state and local registrations, permits, and licensing compliance
Regulatory, financial, and KYC support: Prepare and coordinate KYC/AML documentation, officer attestations, secretary certificates, good-standing certificates, and certificates of insurance requests
Subpoena and litigation support: Coordinate responses to third-party subpoenas and records requests
facilitate service of process

What we offer

medical, dental, vision, life and disability insurance, paid vacation, and 401k plan

Fulltime

Intellectual Property Docketing Specialist

A well- respected Chicago based law firm is seeking an Intellectual Property Doc...

Location

United States , Chicago

Salary:

65000.00 - 80000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

In-depth understanding of docketing practices and formal requirements for IP matters
Highly organized, detail-oriented, and capable of evaluating issues and proposing solutions
Strong communication skills and the ability to work both independently and collaboratively in a fast-paced environment
Familiarity with processes governing U.S. and foreign patent and trademark filings
Experience using online IP databases and tools such as PAIR, ePCT, and TSDR
Ability to handle time-sensitive responsibilities and work efficiently under pressure
An associate degree or higher is preferred
equivalent experience or training will also be considered
Three to five years of IP docketing experience in a legal or corporate setting is ideal
Proficiency in Microsoft Word, Excel, and Outlook is required

Job Responsibility

Use specialized IP docketing software to input, track, and update all deadlines and required actions for domestic and international IP matters
Coordinate and oversee docket-related projects, ensuring tasks are completed accurately and on schedule
Apply firm procedures and departmental guidelines when managing docket entries and maintaining records
Produce tailored status reports for attorneys, paralegals, and administrative staff as needed
Communicate regularly with legal teams to confirm completion of daily docket tasks and clear outdated or satisfied deadlines

What we offer

Bonus program
Retirement Planning
Comprehensive Health and Wellness
PTO
Work-Life Balance

Fulltime

Foreign Filing Reporting Paralegal

McCarter & English

Location:
United States , Boston

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 05, 2026

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