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Four Seasons Logo Four Seasons · Hospitality and Tourism

Food & Beverage Administrative Assistant

United States of America, Lana'i city Employment contract 27.74 USD / Hour · Job Posted May 27, 2026
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Job Description

The Food & Beverage Administrative Assistant provides comprehensive clerical and administrative support to the Food & Beverage and Culinary Departments across all outlets. This role supports efficient daily operations, assists leadership with administrative tasks, and ensures full compliance with Four Seasons policies, standards, and brand expectations.

Job Responsibility

  • Prepare, process, and manage a high volume of correspondence, reports, letters, memoranda, and incoming mail
  • Review, route, track, and coordinate responses
  • record, distribute, and maintain departmental and divisional meeting minutes using multiple systems
  • Maintain and organize departmental files, policies, standards manuals, schedules, and calendars for Food & Beverage and Kitchen Division leadership
  • Ensure timely updates and accurate distribution of documents in compliance with departmental and brand standards
  • Support special projects and operational initiatives, including mailings, competitive surveys, menu support, breakage tracking, and ad hoc requests
  • Coordinate, schedule, and confirm interviews, meetings, appointments, and cooking class reservations
  • Oversee inventory, supplies, and purchasing functions, including maintaining inventory levels, receiving and storing deliveries, and tracking outstanding items
  • Create, process, and follow up on Purchase Orders (POs) through BirchStreet
  • Manage payroll and employee administration, including daily ADP audits and bi-weekly payroll processing
  • Conduct daily operational and food safety oversight, including Critical Control Point (CCP) checks such as temperature logs, walk-in and low-boy inspections, and verification of cleaning and sanitization practices

Requirements

  • Legal work authorization in United States
  • Availability to work 7 days a week, 24 hours a day, holidays and weekends required
  • Hawaii Tuberculosis (TB) clearance card required
  • Hawaii Food Handler's Card required
  • Ability to sit and stand for extended periods, lift up to 30 lbs, push/pull as needed
  • Working knowledge of computer systems with word processing and spreadsheet programs experience

What we offer

  • 100% Employer contributed Medical, Dental, and Vision benefits
  • Competitive wages and other benefits (Retirement Plan, Wellness Credit, etc.) as well as Paid Time Off & Holiday Pay
  • Inclusive and diverse employee engagement & recognition events all year-round
  • Complimentary stays and exclusive discounts at Four Seasons Worldwide
  • Complimentary Employee Meals & Dry Cleaning for Employee Uniforms
  • Owner subsidized on-island housing, inter-island airfare to Oahu and other resources
  • Comprehensive learning and development programs to help you master your craft
  • Energizing Employee Culture where you are encouraged to be your true self!
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