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Fairmont Grand Del Mar Logo Fairmont Grand Del Mar · Office Administration

Food & Beverage - Administration & Training Coordinator

Canada, Banff 22.22 CAD / Hour · Job Posted June 16, 2026
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Job Description

As a Food & Beverage Admin, you will play a key role in supporting the day-to-day administrative and operational functions of the Food & Beverage division. Your primary focus will be to coordinate departmental processes, maintain accurate documentation and reporting, and ensure alignment across leadership and operational teams. You will support the Executive F&B Team and outlet leaders through effective organization, communication, and follow-up on key initiatives, including the coordination of the Departmental Operating Plan (DOP) and Learning & Development activities.

Job Responsibility

  • Provide Administrative & Operational Support - Support the Executive Food & Beverage Team and outlet leaders through daily administrative coordination, meeting management, documentation, internal communications, and follow-up on key operational initiatives
  • Coordinate Reporting & Business Processes - Prepare, maintain, and distribute departmental reports, trackers, presentations, and business documentation while supporting audits and ensuring accuracy of operational data
  • Lead Departmental Operating Plan (DOP) Coordination - Manage timelines, gather inputs, track progress, and ensure accountability for the successful execution and completion of Food & Beverage Departmental Operating Plan objectives and deliverables
  • Support Learning & Development Programs - Coordinate onboarding, training schedules, compliance programs, certifications, and development initiatives while maintaining accurate training records and completion tracking
  • Maintain Systems, Compliance & Cross-Department Collaboration - Utilize departmental systems and tools to manage records and reporting, support recruitment coordination, uphold confidentiality standards, and ensure compliance with company policies, brand standards, and audit requirements

Requirements

  • Previous experience in an administrative, training coordination, or office support role, preferably within the food and beverage, hospitality, or hotel industry
  • 1–2 years of experience in office administration, learning and development coordination, human resources support, or food and beverage operations is considered an asset
  • Strong organizational and time management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
  • Excellent attention to detail and accuracy in data entry, reporting, and document management
  • Strong written and verbal communication skills with the ability to collaborate effectively across departments
  • Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Teams
  • Knowledge of onboarding, training coordination, compliance tracking, and maintaining confidential information
  • Ability to prepare reports, presentations, meeting minutes, and maintain departmental trackers and records
  • Familiarity with audit processes, health and safety requirements, and hospitality brand standards is considered an asset
  • Self-motivated with strong problem-solving skills and the ability to work independently
  • Diploma or degree in hospitality management, business administration, human resources, or a related field is preferred
  • Flexible to work occasional weekends, holidays, and evenings as required to support operational priorities

What we offer

  • Subsidized staff accommodation provided on-site for full time status employees
  • One complimentary meal per shift in our staff cafeteria (additional meals can be purchased for $8/meal)
  • Comprehensive benefits package (Medical, Vision & Dental) including extended benefits like
  • Mental Health, Orthodontics, Fertility Drugs and Gender Affirmation for full time permanent status employees
  • Defined Contribution Pension Plan with employer matching up to 5% of annual earnings for full time permanent status employees
  • Employee travel program with discounts on room rates as well as on food & beverage at Fairmont & Accor properties world-wide
  • Access to the Mountain Explorer Travel Program – exclusive room rates for colleagues, which includes 50% off all food & beverage when staying at Fairmont Resorts in Lake Louise, Jasper & Whistler
  • Discounts while using our resort’s Food & Beverage Outlets, Fitness Centre, Spa and Fairmont Banff Springs Golf Courses
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