Floater Assistant

• Collaborate with colleagues to ensure smooth operations and provide assistance wherever needed to promote teamwork and efficiency
• Provide coverage for administrative professionals during their absence due to planned (or unplanned) time off
• Manage complex calendars, executing the scheduling of various meeting types such as virtual and in-person meetings
• Coordinate travel arrangements with corporate travel agent, ranging from local to international travel, for team members, ensuring all logistics are organized and efficient
• Assist with event coordination, data entry, and ad-hoc project support
• Assist with compiling and print of materials as well as office and facilities support as needed
• Maintain accurate records and databases, including expense reports
• Assist with other’s expenses as needed (i.e., requesting receipts and/or utilizing Concur)
• Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness in all communications
• Serve as a backup for reception duties
• Sit at reception to provide backup support to the receptionist for 1 week every three weeks (rotational support with other floaters)
• Responsible for greeting visitors, answering phones and managing incoming/outgoing mail
• Ensure a professional and welcoming atmosphere in the reception area, providing excellent customer service to clients, guests, and staff
• Direct visitors to the appropriate personnel or meeting rooms and assist with any inquiries or requests
• Provide administrative support to two senior advisors

• Bachelor’s degree required, or equivalent combination of education and experience
• Minimum of 2 years of administrative support experience, preferably in a corporate environment
• Experience with travel coordination required
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Proficient in utilizing technology, including Zoom and conference room systems
• Strong communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels of the organization
• Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively in a fast-paced environment
• Innovative thinker who consistently seeks to improve processes and approaches tasks with creativity and flexibility
• Ability to work independently and collaboratively as part of a team, with a positive attitude and willingness to learn
• Flexibility in hours to cover early morning/later day meetings
• Required to work in-office Monday through Friday

paid overtime as needed