FLEX Senior Program Specialist, RMAS Job at Marriott Bonvoy (Bethesda)

Job Description

Performs administrative functions in support of achieving departments objectives. Work conducted will be project oriented to assist the leadership team in finding and implementing efficiencies with meetings, presentations, tracking, logistical support, etc. Acts as an expert for internal policies and procedures and serves as a resource to others. Handles confidential and sensitive material.

Job Responsibility

Own end‑to‑end administrative execution across initiatives, including meeting planning and communications, BAU tracking and stakeholder follow‑ups, timeline and dependency management, and ensuring inputs, reporting, and documentation are timely, aligned, and standardized—flagging risks or misalignments for leadership review
Manages shared calendar for leadership team
Uses latest technology to coordinate/communicate travel schedules of full leadership team
Acts as main point of contact to support planning, execution, and post event duties for all meetings/conferences attended or facilitated by RMAS
Routinely plans, schedules, coordinates team meeting agendas, coordinating content, and confirming speakers & guests’ attendance
Accountable for management of designated TEAMS folders
Keeping items organized/current and efficiently archiving dated material
Provides monthly P&L tracking across the RMAS leadership team for expense management
Facilitates new hire process for all RMAS associates to include procurement of required tools/equipment/system access/ etc
Tracks, communicates, reports on all outstanding training required across the RMAS team
Identifies areas where new administrative policies and procedures may be necessary within a department
Initiates the project to develop the new policy or procedure
Research questions and problems regarding departmental or administrative policies, procedures, information or services, including questions, which are complex in nature
Gathers data from multiple sources and communicates or summarizes information as appropriate
Performs data entry and develops databases or spreadsheets as necessary

Requirements

High school diploma or GED
4 years’ experience as an administrative assistant or related professional area
OR 2-year degree from an accredited university in Business Administration, Hotel and Restaurant Management, or related major
2 years’ experience as an administrative assistant or related professional area
Knowledge of a full range of Marriott International administrative processes
Strong understanding and use of Co-Pilot & or other LLM’s
Knowledge of advanced functions of a Microsoft office products, including Smartsheet, Microsoft Excel, and Microsoft PowerPoint, TEAMs, Loop, Planner, Adobe, MRT, PeopleSoft, ADSP, IPR, Concur
Ability to balance multiple priorities at once, including supporting executives with different needs

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical
dental
vision
health care flexible spending account
dependent care flexible spending account
life insurance
disability insurance
accident insurance
adoption expense reimbursements
paid parental leave
paid sick leave
0.0384 PTO balance for every hour worked
minimum of 9 holidays annually

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FLEX Senior Program Specialist, RMAS

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