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The Program Specialist provides operational support, team coordination, and data management support for the Talent Management and Research team. This role focuses on organizing meetings, maintaining trackers and documentation, coordinating with vendors and internal partners, and supporting the day-to-day execution of team initiatives such as designing and building new hiring assessments and supporting new strategy and technology for our global interview process. The position emphasizes strong organization, attention to detail, and reliable follow-through. This role focuses on operational execution, task tracking, data organization, as well as process improvement and automation. This role is well suited for an early‑career professional who enjoys being organized, keeping things moving, and supporting a team’s day-to-day work.
Job Responsibility:
Provide general operational support including scheduling meetings, creating agendas, taking notes, tracking follow-ups, and maintaining documentation
Support team projects by tracking tasks, deadlines, and deliverables
Coordinate meetings and communicating with internal partners, vendors, and subject matter experts
Assist with vendor coordination, including meeting logistics, document sharing, and basic communication
Maintain and update trackers, dashboards, and reports
Help organize, document, and improve team processes
Support content reviews, file management, and version control across multiple projects
Troubleshoot day-to-day issues and escalate appropriately
Provide flexible support to team initiatives as assigned
Requirements:
Bachelor’s degree in Business Administration, Human Resources, or a related field preferred or equivalent work experience
0–2 years of relevant experience in an administrative, coordinator, analyst, or support role
Experience working with Microsoft products and data management tools
Nice to have:
Experience in Human Resources or related corporate environments