Fleet Vehicle Administrator Job at 360 Resourcing Solutions (Birmingham)

Fleet Administrator

We are seeking a highly organized and detail-oriented Fleet Administrator for a ...

Location

United States , Garden Grove

Salary:

28.00 - 34.00 USD / Hour

Harbinger Motors

Expiration Date

Until further notice

Requirements

Proven experience in a logistics, fleet, or operations role, preferably supporting a national operation
Exceptional organizational skills and meticulous attention to detail
Strong verbal and written communication skills for coordinating with internal teams, external brokers, and sales representatives
Proficiency in tracking systems and generating operational reports (e.g., Excel, Google Sheets, or dedicated Fleet Management Software)
Ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment

Job Responsibility

Manage the entire lifecycle of demo fleet transfer requests to support nationwide sales activities
Collaborate with Sales Operations and Leadership to validate requests and gain final approval for all vehicle transfers
Manage the day-to-day logistics, including submitting transfer requests to the internal Logistics team and working directly with external Brokers to arrange vehicle transport
Confirm pick-up and drop-off timing and details, and send the Bill of Lading (BOL) to the receiving party (e.g., dealer or sales representative)
Update and maintain the Demo Fleet Tracker with accurate, real-time locations and statuses of all vehicles
Utilize vehicle telemetry/tracking software to gain insightful, accurate vehicle location data
Create, manage, and execute Trial Testing Agreements with the receiving party, ensuring all agreements are signed prior to vehicle drop-off
Collaborate with Harbinger Technical Program Managers (TPMs) to ensure demo vehicles are compliant for road use and equipped with the necessary and desired features for sales purposes
Analyze usage and prepare comprehensive reporting on demo fleet utilization. Provide strategic insights and guidance on the effectiveness of all deployments to drive efficiency
Generate and distribute a weekly fleet report summary on the usage and status of each demo vehicle

What we offer

Comprehensive Health, Dental & Vision (HDV) – 100% employee covered
Early-stage Stock Options
Robust Retirement Savings (401k, HSA, FSA)
Generous Paid Time Off (PTO) & Parental Leave
Annual Vacation Bonus
Wellness & Fertility Benefits
Cell Phone Stipend
Complimentary Meals & Stocked Kitchens

Fulltime

Fleet administrator

Proactive and detail-oriented Fleet Administrator to join vibrant Asset Manageme...

Location

United Kingdom , Wimbledon

Salary:

12.00 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Excellent communication and interpersonal skills
Strong time management abilities and experience in a multifaceted role
Background in dealing with diverse stakeholders, both internally and externally
Familiarity with protocol, procedure, compliance, and various workflows
Problem-solving skills and collaborative team spirit
Attention to detail and ability to think critically
Proficiency in Microsoft Office functions
Ideally, experience within a fleet management team
Full UK Driving Licence

Job Responsibility

Support the Fleet Manager & Fleet Supervisor with daily operations, including inbox management and compliance requirements
Serve as first point of contact for inbound requests, assisting colleagues and suppliers with fleet management queries, repairs, maintenance, and vehicle deployment
Manage parking requirements for all drivers by liaising with councils and parking companies
Assist in management of car allocations and vehicle compliance
Facilitate timely vehicle servicing, maintenance, and repairs, minimizing downtime and costs
Collaborate with Finance team to manage costs, including collating and reconciling invoices
Maintain accurate fleet records and generate reports for stakeholders
Provide ad-hoc administrative support to the Fleet department as needed

What we offer

Career progression opportunities
Supportive and collaborative environment
Skills development opportunities
Diverse and inclusive workplace
Equal opportunity employer

Fulltime

Fleet Administrator

Proactive and detail-oriented Fleet Administrator to join vibrant Asset Manageme...

Location

United Kingdom , Wimbledon

Salary:

25500.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent communication and interpersonal skills
Strong time management abilities and experience in a multifaceted role
Background in dealing with diverse stakeholders, both internally and externally
Familiarity with protocol, procedure, compliance, and various workflows
Problem-solving skills and collaborative team spirit
Attention to detail and ability to think critically
Proficiency in Microsoft Office functions
Ideally, experience within a fleet management team
Full UK Driving Licence

Job Responsibility

Support the Fleet Manager & Fleet Supervisor with daily operations, including inbox management and compliance requirements
Serve as first point of contact for inbound requests, assisting colleagues and suppliers with fleet management queries, repairs, maintenance, and vehicle deployment
Manage parking requirements for all drivers by liaising with councils and parking companies
Assist in management of car allocations and vehicle compliance
Facilitate timely vehicle servicing, maintenance, and repairs, minimizing downtime and costs
Collaborate with Finance team to manage costs, including collating and reconciling invoices
Maintain accurate fleet records and generate reports for stakeholders
Provide ad-hoc administrative support to the Fleet department

What we offer

Exciting growth opportunities
Supportive and collaborative environment
True career progression and chance to develop skills
Diverse and inclusive workplace

Fulltime

Fleet Administrator

We have an opportunity for a strong, organised administrator with experience in ...

Location

United Kingdom , Breedon on the Hill, Derbyshire

Salary:

Not provided

Breedon Group plc

Expiration Date

Until further notice

Requirements

Experience of working in a fast paced, challenging and changing environment
Excellent knowledge of Microsoft Office – Excel
Knowledge of Fleet Management Processes and Systems
Excellent Administration experience - Essential
Trustworthy, efficient and hard working with the ability to prioritise workload
Must be a team player but also work on their own initiative
Excellent communication skills, both verbal and written

Job Responsibility

Ensuring accurate administration of MOT’s, RFL’s, Vehicle Breakdowns, Fuel Cards
Enduring Compliance processes and procedures are followed
System Administration to include: Asset Go – Fleet Management and Maintenance, Davis – Licence Checking
Ensure accurate maintenance and up to date record keeping of Long/Short Term vehicle hires including on and off hire
Parking/Speeding Fines – ensure these are sent to drivers in a timely manner and are paid
Liaise with the Vehicle Lease provider and systems admin
Ensuring New vehicles are Fleeted correctly
Raising of Purchase Orders, goods receipting and invoice query management
Disposal and De fleet of vehicles
Checking vehicle cameras and reporting any incidents to Line Management

What we offer

25 days holiday plus bank holidays
Contributory Pension Scheme
Free on-site Parking
Holiday Buy Scheme
Volunteer Scheme
Share Save Scheme
Life Assurance
Enhanced Maternity, Adoption & Paternity Scheme
Health & Wellbeing Initiatives
Discount Scheme

Fulltime

Fleet Coordinator

We are looking for a Fleet Coordinator to oversee and manage fleet operations fo...

Location

United States , Las Cruces

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least one year of experience in fleet management or a related administrative role
Strong organizational and record-keeping skills, with attention to detail
Proficiency in data entry and familiarity with procurement processes
Ability to communicate effectively and provide excellent customer service
Knowledge of vehicle maintenance and repair procedures
Experience working with vendors, contractors, and other agencies
Ability to analyze data, create reports, and present findings to management
Valid driver's license and ability to travel to vendors within the state when required

Job Responsibility

Manage and coordinate the maintenance and repair of fleet vehicles, ensuring adherence to preventive maintenance schedules and maintaining detailed service logs
Oversee the procurement process, including developing bid specifications, selecting vendors, and ensuring compliance with regulations
Maintain accurate records of vehicle histories, registrations, inventory, and fuel card usage
Collaborate with law enforcement personnel, vendors, and other departments to optimize fleet operations and address vehicle-related issues
Respond to vehicle emergencies and provide guidance to resolve breakdowns or other challenges
Train clerical staff on fleet policies, procedures, and processes to ensure consistent operations
Monitor the fleet budget, prepare reports, and assist with financial planning related to vehicle acquisitions and maintenance
Coordinate fleet replacement strategies and prepare retired vehicles for auction
Conduct inspections and test drives of vehicles post-maintenance to ensure quality
Represent the fleet division in meetings and present relevant information to management as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fleet Administration Specialist

We are seeking a detail-oriented and proactive Fleet Administration Specialist t...

Location

United Kingdom , London

Salary:

Not provided

Octopus Energy

Expiration Date

Until further notice

Requirements

Previous experience in an vehicle/fleet administrative role is desired
Strong organisational and multitasking skills
Excellent communication skills, both written and verbal
Ability to work independently with minimal supervision
Strong attention to detail and a commitment to accuracy

Job Responsibility

Open and process daily incoming post, ensuring that all correspondence is directed to the appropriate departments or individuals
Perform general administrative duties as required to support the smooth operation of the office
Manage all aspects of Penalty Charge Notice (PCN) administration, including receiving, logging, and processing PCNs
Respond to queries related to PCNs, liaising with relevant team members and customers to resolve issues promptly
Ensure all vehicle registration documents are accurately maintained and updated
Manage the process of ordering vehicle records as required
Continual ensuring that fleet is taxed and compliant
Regularly update and maintain vehicle information on the DVLA portal
Monitor and manage recall notices, ensuring that they are communicated to the relevant parties and acted upon in a timely manner
Coordinate any necessary actions required to address recall notices

What we offer

Dog friendly company
Octopus Employee Benefits

Fulltime

Fleet Administrator

The Fleet Administrator is responsible for providing comprehensive administrativ...

Location

United Kingdom , Stratford

Salary:

28000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong organisational skills with attention to detail
Excellent communication skills, both written and verbal
Ability to multitask and prioritise workload effectively
Proficiency in Microsoft Office (Excel, Word, Outlook) and fleet management systems
Strong problem-solving abilities and ability to work in a fast-paced environment

Job Responsibility

Maintain accurate records of fleet-related expenses, including maintenance, insurance, and operational costs
Validate and process invoices related to fleet operations and systems
Assist fleet managers in budget tracking and cost-saving initiatives
Work closely with fleet managers and operational teams to ensure administrative efficiency
Liaise with third-party vendors, garages, and leasing companies for fleet-related services
Provide support for driver queries related to fleet processes and compliance
Work under the guidance of Fleet Maintenance, Operations, and Risk Managers to ensure seamless fleet administration
Assist in onboarding new employees and ensuring awareness of fleet policies and procedures
Collaborate with HR, Finance, and Legal teams for compliance, reporting, and policy updates
Use fleet management tools for tracking compliance, scheduling, and reporting

What we offer

25 days’ holiday + bank holidays
Hybrid Working Model
Pension scheme and life assurance
Perkbox (discounts, perks & wellbeing offers)
1 paid volunteer day
£2,000 refer-a-friend bonus after the referee passes probation
Opportunities for development and progression across Axis CLC

Fulltime

Fleet Administration Specialist

We are seeking a detail-oriented and proactive Fleet Administration Specialist t...

Location

United Kingdom , London

Salary:

Not provided

Octopus Energy

Expiration Date

Until further notice

Requirements

Previous experience in an vehicle/fleet administrative role is desired
Strong organisational and multitasking skills
Excellent communication skills, both written and verbal
Ability to work independently with minimal supervision
Strong attention to detail and a commitment to accuracy

Job Responsibility

Open and process daily incoming post, ensuring that all correspondence is directed to the appropriate departments or individuals
Perform general administrative duties as required to support the smooth operation of the office
Manage all aspects of Penalty Charge Notice (PCN) administration, including receiving, logging, and processing PCNs
Respond to queries related to PCNs, liaising with relevant team members and customers to resolve issues promptly
Ensure all vehicle registration documents are accurately maintained and updated
Manage the process of ordering vehicle records as required
Continual ensuring that fleet is taxed and compliant
Regularly update and maintain vehicle information on the DVLA portal
Monitor and manage recall notices, ensuring that they are communicated to the relevant parties and acted upon in a timely manner
Coordinate any necessary actions required to address recall notices

What we offer

Dog friendly company

Fulltime

Fleet Vehicle Administrator

360 Resourcing Solutions

Location:
United Kingdom , Birmingham

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 16, 2026

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