Fleet Stores Person Job at West Midlands Ambulance Service University NHS... (Birmingham)

Job Description

An exciting opportunity has become available for a Stores Person to join our well established Fleet team from our Hollymoor Hub. Applicants will beresponsible for the Fleet Stores at appointed locations. To purchase and maintain the stock both impress and owned. To input and oversee the administration for stores and Workshop paperwork via the computer based Fleetwave system. You must hold a minimum of 3 GCSEs at grade C/4 or above (including English) or equivalent along with previous knowledge of stock control systems and a full UK driving licence which much include full category C1 entitlement

Job Responsibility

Purchase, receive and process orders for all Workshops within the Fleet locality
Forecast and order spares for the Workshops using personal skills and knowledge to obtain preferential costs and delivery
Receive requests from Engineers, Workshop Chargehands, Operational staff, for parts, both stock and special orders, raising the appropriate orders and assuring prompt delivery time from the appropriate supplier
Receive spares from suppliers and distribute to Workshops or Stores, including one off items required for vehicle modifications
Check delivery/invoices for any discrepancies before inputting on computer system
Sign off and goods receipt orders and parts for payment
Correct any discrepancies with Suppliers (including surcharges & credit returns)
Maintain the stock control on the Fleetwave System
Produce accurate reports relating to parts spend, usage and stock held, both owned and imprest stock
Implement & control Imprest stock systems and to ensure the terms & conditions are strictly adhered to
Ensure all parts requested comply with the suppliers warranty procedures/terms
Control & monitor the use of consumables
Co-ordinate and ensure that all relevant Fleet invoices are recharged to the appropriate departments and Account codes
Identify obsolete stock and to ensure all procedures are implemented in the disposal of stock & non-stock items as in accordance with WMAS financial instructions/practices
Use, read and understand Suppliers CD Parts Catalogues and Internet Ordering Systems
Comply with the Trusts Policy, BSI Procedures and Health & Safety regulations including safe systems of work
Recommend and implement any Policy and Procedure change within the Stores Department as required by the Fleet Manager
Move heavy spares and units by hand or mechanical lifting equipment i.e. Batteries, Gearboxes, Engines
Provide administrative support and assistance to Fleet staff
Adhere strictly to the Trusts Information Technology security guidelines, the Information Technology Data security policy and the protocols and procedures governing the protection of patient identifiable Data
Collect/deliver spares to all workshop locations, as & when required basis
Take responsible for the security of stock & to conduct regular audit inspections of stock held at all locations under your remit
Organise own workload with little supervision
Deal with incoming and outgoing telephone, E-mail and Fax conversations and enquiries
Attend Workshop Team Briefings

Requirements

Minimum of 3 GCSEs at Grade C/4 or above including English or equivalent
Previous knowledge of stock control systems
Computer literate with a good knowledge of Windows operating system
Previous experience of vehicle engineering, able to demonstrate good understanding of technical aspects of vehicle repair & maintenance, particularly component functionality
Full UK driving licence including full category C1 entitlement
Excellent communication skills
Must be able to work in the UK without need for sponsorship

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Fleet Stores Person

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