Fleet Stores Person

• Purchase, receive and process orders for all Workshops within the Fleet locality.
• Forecast and order spares for the Workshops using personal skills and knowledge to obtain preferential costs and delivery.
• Receive requests from Engineers, Workshop Chargehands, Operational staff, for parts, both stock and special orders, raising the appropriate orders and assuring prompt delivery time from the appropriate supplier.
• Receive spares from suppliers and distribute to Workshops or Stores, including one off items required for vehicle modifications.
• Check delivery/invoices for any discrepancies before inputting on computer system.
• Sign off and goods receipt orders and parts for payment.
• Correct any discrepancies with Suppliers (including surcharges & credit returns)
• Maintain the stock control on the Fleetwave System. Produce accurate reports relating to parts spend, usage and stock held, both owned and imprest stock.
• Implement & control Imprest stock systems and to ensure the terms & conditions are strictly adhered to.
• Ensure all parts requested comply with the suppliers warranty procedures/terms. Control & monitor the use of consumables.
• Co-ordinate and ensure that all relevant Fleet invoices are recharged to the appropriate departments and Account codes.
• Identify obsolete stock and to ensure all procedures are implemented in the disposal of stock & non-stock items as in accordance with WMAS financial instructions/practices.
• Use, read and understand Suppliers CD Parts Catalogues and Internet Ordering Systems.
• Comply with the Trusts Policy, BSI Procedures and Health & Safety regulations including safe systems of work.
• Recommend and implement any Policy and Procedure change within the Stores Department as required by the Fleet Manager.
• Move heavy spares and units by hand or mechanical lifting equipment i.e. Batteries, Gearboxes, Engines.
• Provide administrative support and assistance to Fleet staff.
• Adhere strictly to the Trusts Information Technology security guidelines, the Information Technology Data security policy and the protocols and procedures governing the protection of patient identifiable Data.
• Collect/deliver spares to all workshop locations, as & when required basis.
• Take responsible for the security of stock & to conduct regular audit inspections of stock held at all locations under your remit.
• Organise own workload with little supervision.
• Deal with incoming and outgoing telephone, E-mail and Fax conversations and enquiries.
• Attend Workshop Team Briefings

• Must be able to work in the UK without need for sponsorship
• Excellent communication skills
• Full UK driving licence including full category C1 entitlement
• Previous knowledge of stock control systems
• Computer literate with a good knowledge of Windows operating system
• Previous experience of vehicle engineering, able to demonstrate good understanding of technical aspects of vehicle repair & maintenance, particularly component functionality.
• Minimum of 3 GCSEs at Grade C/4 or above including English (or equivalent)

Flexible working options