Fleet & Plant Compliance Coordinator Job at Sureserve (Bathgate)

Job Description

At Sureserve Energy Services UK, excellence is not just an expectation; it's our standard. We are at the forefront of providing stellar asset and energy services across the UK. Our mission is simple yet powerful: to elevate the quality of life in the communities we serve by innovating and improving the spaces where people reside, work, and gather. We have opportunities in Bathgate and Weston-super-Mare for experienced Fleet & Plant Compliance Coordinators.

Job Responsibility

Provide effective and efficient support for the Fleet & Plant Compliance Manager in coordinating fleet & Plant operations across the business, ensuring efficient maintenance scheduling, documentation, and communication to maintain compliance and operational effectiveness
Maintain databases, run and compile reports, book in services and repairs, manage vehicle allocations and driving license checks
Coordinate the day-to-day operation of the SES UK fleet & Plant operations
Coordinate vehicle & Plant servicing, inspections, and maintenance schedules ensuring legal, and company compliance, including replacement vehicles as appropriate
Assist with co-ordinating the roll out of new fleet
Off hiring of vehicles for leavers, including arranging cleaning / valets
Act as liaison between drivers, suppliers, and internal departments
Support compliance checks and internal audits
Maintain accurate records of fleet activities including MOTs, insurance, and driver documentation
Input all new vehicles to the company MID and remove when vehicles are off hired
Record and review company vehicle drivers’ licenses, including MOT & Insurance certificates for grey fleet drivers
Compile and submit reports on fleet & plant usage, maintenance, and compliance
Coordinate recharges for fines and tickets in conjunction with Finance
Coordinate insurance claims including liaising with managers and the insurance company as appropriate
Coordinate fuel card database and order or cancel fuel cards as appropriate
Manage vehicle incidents and complaints, investigating and dealing with them promptly
Manage toll / tunnel accounts
Onboarding of new starters including: allocating an appropriate vehicle, arranging for trackers and livery, updating fleet management system, and undertaking driving license checks
Maintain the fleet management database & telematic software, ensuring all records are kept up to date

Requirements

Experience in Fleet and or Plant coordination or logistics support
Strong organisational and time management skills
Be accurate, diligent, self-motivated with a keen attention to detail
Good working knowledge of fleet management systems
Effective communication and interpersonal skills
Attention to detail and ability to manage multiple tasks
Valid driver’s license preferred
Be a proficient user of IT and Microsoft systems including Word and Excel

What we offer

Company van and fuel card
Overtime earnings available
29 days annual leave (includes statutory bank holidays and Christmas & New Year closure)
Healthcare cash plan
Cycle to work scheme
Electric vehicle leasing options
Inclusive, diverse workplace culture with a Gender & Equality Working Group
Sureserve Academy for career progression and learning

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Fleet & Plant Compliance Coordinator

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