Fleet Operations Specialist Job at 360 Resourcing Solutions (Chorley)

Job Description

As Fleet Operations Specialist, you will be the go-to expert for the management and coordination of all UK fleet; both company cars and commercial vehicles, running a safe, efficient, cost effective and compliant fleet. You will also provide fleet support and guidance for our 3 EU businesses. You will play a vital role in maintaining UK vehicle availability, reducing downtime, supporting business operations and sustainability initiatives. You will be proactive, detail oriented, commercially minded, and ready to hit the ground running. You will also assist the Head of Procurement in various sourcing projects, both fleet related and for the wider business. This position would suit someone looking for an interesting and varied role, who has prior fleet experience and an interest in sustainability and procurement.

Job Responsibility

FLEET MANAGEMENT: Vehicle acquisition – the purchase, lease and hire of commercial vehicles & company cars
Maintenance and repairs (preventative & reactive) – coordinating servicing, MOTs and breakdowns with venders and drivers to minimise down time and maximise vehicle availability, including arranging replacement vehicles to facilitate continuity
DRIVER SUPPORT: Driver queries and concerns
Fuel cards and mileage management
Ensuring proper vehicle usage
Registering vehicles for tolls and carpark whitelists
SAFETY & COMPLIANCE: Liaising with employees to ensure vehicles are road worthy
Managing accident claims with drivers, Parkingeye finance department and insurance company, recording appropriate details and completing claims forms
Understanding and ensuring adherence to regulation and internal policies
Updating the company on changes in legislation
Managing driving licence and insurance checks
Dealing with driver traffic violations, including recording of all infringements, notification to driver and relevant department
COST & DATA MANAGEMENT: Sourcing new suppliers as required
Placing purchase orders, reviewing charges and approving invoices
Vehicle tracker management and fuel analysis
Maintaining motor insurance database
Identifying cost-saving opportunities and implementing efficiency improvements
Production of a monthly management report summarising fuel, hire, lease costs, number of offences, accidents etc
STRATEGIC PLANNING: Contributing to the development of fleet policies, future needs and technologies
Owner of the company Drivers Manual and Grey Fleet policy. Responsible for keeping them current and relevant
SUSTAINABILITY: Supporting initiatives for sustainable transport and fuel solutions
Proposing strategies and practices to minimise our environmental impact whilst maintaining operational efficiency and supporting long term business performance
Completion of questionnaires and statistics reporting on fleet carbon emissions
Other: Supporting the Head of Procurement in the administration of procurement projects including working towards leading low level sourcing initiatives across the business
Working closely with all operational departments including Finance, Legal and EU teams

Requirements

Minimum of 2 years’ experience in a similar fleet role is essential
Proven Fleet Expertise: Demonstrable relevant knowledge, encompassing day-to-day operational coordination and regulatory compliance
Strategic Cost Management: Ability to review existing processes and implement new strategies to reduce cost
Stakeholder Engagement: Excellent communication and strong stakeholder relationship building skills to effectively manage and influence both external suppliers and internal stakeholders (UK & EU)
Operational Precision: Highly organised with a meticulous attention to detail, focusing on accuracy and process compliance
Analytical Insight: Strong analytical capabilities, with a good working knowledge of Excel and the proficiency to interpret data
Proactive Problem Solver: Professionally curious with a proactive approach to identifying issues and driving improvements
Must hold a valid, full, UK driving licence

Nice to have

Somebody who: Demonstrates soft skills including: Relationship management
Initiative
Problem solving
Emotional intelligence
Adaptability & flexibility
Persuasion
Communication skills
Team player
Able to manage own time and workload, and take the initiative
Has a hands-on approach, gets stuck into the detail producing accurate work
Can prioritise and manage several projects simultaneously with minimal oversight
Is comfortable pushing back and challenging the status quo
Is creative in finding solutions to issues and challenges

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Fleet Operations Specialist

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