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Fleet Operations Specialist

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Formic

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Location:
United States , Chicago

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Category:
Logistics

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This role sits at the intersection of Supply Chain, Project Management, and Field Service Operations. The Fleets Operations Specialist ensures projects are set up correctly, executed cleanly from a procurement and documentation standpoint, and closed out with full financial and operational integrity. This position is critical to maintaining operational rigor, visibility, and accountability across projects.

Job Responsibility:

  • Reconcile parts purchased via company credit cards and ensure alignment with project and financial records
  • Support procurement requirements, including entering purchase orders into ProcureDesk
  • Track and resolve outstanding compliance documentation (COI, ACH, tax exemption forms)
  • Set up and maintain standardized project folders
  • Pre-populate project summaries using data from project ADTs
  • Track active projects and flag gaps or risks related to documentation or procurement
  • Manage project wrap-up by posting all required FinOps and closeout documentation
  • Follow up on open or incomplete field service work orders
  • Ensure all service documentation is completed accurately and closed in a timely manner

Requirements:

  • Highly organized with strong attention to detail
  • Comfortable working across multiple systems and teams
  • Proactive, accountable, and able to drive tasks to completion
  • Experience in operations, supply chain, project coordination, or field service support preferred

Additional Information:

Job Posted:
February 07, 2026

Work Type:
On-site work
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