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Formic Logo Formic · Logistics

Fleet Operations Specialist

United States, Chicago · Job Posted February 07, 2026
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Job Description

This role sits at the intersection of Supply Chain, Project Management, and Field Service Operations. The Fleets Operations Specialist ensures projects are set up correctly, executed cleanly from a procurement and documentation standpoint, and closed out with full financial and operational integrity. This position is critical to maintaining operational rigor, visibility, and accountability across projects.

Job Responsibility

  • Reconcile parts purchased via company credit cards and ensure alignment with project and financial records
  • Support procurement requirements, including entering purchase orders into ProcureDesk
  • Track and resolve outstanding compliance documentation (COI, ACH, tax exemption forms)
  • Set up and maintain standardized project folders
  • Pre-populate project summaries using data from project ADTs
  • Track active projects and flag gaps or risks related to documentation or procurement
  • Manage project wrap-up by posting all required FinOps and closeout documentation
  • Follow up on open or incomplete field service work orders
  • Ensure all service documentation is completed accurately and closed in a timely manner

Requirements

  • Highly organized with strong attention to detail
  • Comfortable working across multiple systems and teams
  • Proactive, accountable, and able to drive tasks to completion
  • Experience in operations, supply chain, project coordination, or field service support preferred
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