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Fleet Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Orlando

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Category:
Logistics

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a highly organized Fleet Coordinator to oversee fleet administration and ensure compliance with all relevant obligations. This role requires candidates to be fully bilingual in Portuguese and English.

Job Responsibility:

  • Maintain and update documentation for every vehicle, registrations, renewals, plates, tags, insurance, inspections when applicable, and any other required obligations
  • Build and maintain a renewal calendar with reminders and follow through until completion
  • Organize and maintain digital and physical records by vehicle, with clear structure and traceability
  • Prepare, review, route, and sign fleet and administrative documents according to internal procedures
  • Support processes related to tickets, tolls, towing, incidents, and disputes, ensuring deadlines and evidence are managed correctly
  • Keep the fleet database updated, including document status, history, and open items
  • Maintain organized vendor files, contracts, subscriptions, recurring payments, and supporting documentation
  • Coordinate document requests and submissions to insurers, partners, vendors, and other parties as needed
  • Support basic finance administration in coordination with the outsourced bookkeeper and CPA, such as organizing receipts, invoices, and monthly documentation packages, and ensuring deadlines are met
  • Support reservations and customer service during peak demand, following processes defined by the Operations Coordinator
  • Assist with delivery and return checklists and tracking operational open items when requested

Requirements:

  • MUST be fully bilingual in Portuguese and English
  • Background in the automotive or car rental industry
  • Strong Excel skills and comfort working with systems and structured trackers
  • Comfortable working in a small, fast growing business with autonomy and urgency
  • Willingness to sign documents and take responsibility for compliance workflows
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 29, 2026

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