CrawlJobs Logo

Fleet Administrator

harbingermotors.com Logo

Harbinger Motors

Location Icon

Location:
United States , Garden Grove

Category Icon
Category:
Logistics

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

28.00 - 34.00 USD / Hour
Save Job
Save Icon
Apply Position

Job Description:

We are seeking a highly organized and detail-oriented Fleet Administrator for a contracted, hourly position to manage the operational logistics and compliance of our nationwide demo vehicle fleet. This role is critical in supporting our sales efforts by ensuring vehicles are deployed efficiently, maintained correctly, and tracked meticulously.

Job Responsibility:

  • Manage the entire lifecycle of demo fleet transfer requests to support nationwide sales activities
  • Collaborate with Sales Operations and Leadership to validate requests and gain final approval for all vehicle transfers
  • Manage the day-to-day logistics, including submitting transfer requests to the internal Logistics team and working directly with external Brokers to arrange vehicle transport
  • Confirm pick-up and drop-off timing and details, and send the Bill of Lading (BOL) to the receiving party (e.g., dealer or sales representative)
  • Update and maintain the Demo Fleet Tracker with accurate, real-time locations and statuses of all vehicles
  • Utilize vehicle telemetry/tracking software to gain insightful, accurate vehicle location data
  • Create, manage, and execute Trial Testing Agreements with the receiving party, ensuring all agreements are signed prior to vehicle drop-off
  • Collaborate with Harbinger Technical Program Managers (TPMs) to ensure demo vehicles are compliant for road use and equipped with the necessary and desired features for sales purposes
  • Analyze usage and prepare comprehensive reporting on demo fleet utilization. Provide strategic insights and guidance on the effectiveness of all deployments to drive efficiency
  • Generate and distribute a weekly fleet report summary on the usage and status of each demo vehicle
  • Log and communicate all vehicle issues that occur within the demo fleet to the Service and Customer Operations teams for immediate diagnosis and field repair
  • Note and track vehicle downtime in the fleet tracker and communicate updates to the receiving party
  • Collaborate with the Service team to schedule necessary service and maintenance on demo vehicles
  • Provide the Service team with current locations and planned durations for every vehicle to align with service needs and software update schedules

Requirements:

  • Proven experience in a logistics, fleet, or operations role, preferably supporting a national operation
  • Exceptional organizational skills and meticulous attention to detail
  • Strong verbal and written communication skills for coordinating with internal teams, external brokers, and sales representatives
  • Proficiency in tracking systems and generating operational reports (e.g., Excel, Google Sheets, or dedicated Fleet Management Software)
  • Ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment

Nice to have:

  • Demonstrated ability to create and standardize operational processes and workflows
  • Experience managing complex, time-sensitive logistical movements (e.g., freight, vehicle transport)
  • Familiarity with contract or agreement management processes (e.g., tracking signatures, ensuring compliance)
  • A process-driven mindset with a focus on efficient execution and error reduction
What we offer:
  • Comprehensive Health, Dental & Vision (HDV) – 100% employee covered
  • Early-stage Stock Options
  • Robust Retirement Savings (401k, HSA, FSA)
  • Generous Paid Time Off (PTO) & Parental Leave
  • Annual Vacation Bonus
  • Wellness & Fertility Benefits
  • Cell Phone Stipend
  • Complimentary Meals & Stocked Kitchens

Additional Information:

Job Posted:
December 09, 2025

Employment Type:
Fulltime
Work Type:
Hybrid work
Icon
Harbinger Motors - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Fleet Administrator

Fleet administrator

Proactive and detail-oriented Fleet Administrator to join vibrant Asset Manageme...
Location
Location
United Kingdom , Wimbledon
Salary
Salary:
12.00 - 13.50 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent communication and interpersonal skills
  • Strong time management abilities and experience in a multifaceted role
  • Background in dealing with diverse stakeholders, both internally and externally
  • Familiarity with protocol, procedure, compliance, and various workflows
  • Problem-solving skills and collaborative team spirit
  • Attention to detail and ability to think critically
  • Proficiency in Microsoft Office functions
  • Ideally, experience within a fleet management team
  • Full UK Driving Licence
Job Responsibility
Job Responsibility
  • Support the Fleet Manager & Fleet Supervisor with daily operations, including inbox management and compliance requirements
  • Serve as first point of contact for inbound requests, assisting colleagues and suppliers with fleet management queries, repairs, maintenance, and vehicle deployment
  • Manage parking requirements for all drivers by liaising with councils and parking companies
  • Assist in management of car allocations and vehicle compliance
  • Facilitate timely vehicle servicing, maintenance, and repairs, minimizing downtime and costs
  • Collaborate with Finance team to manage costs, including collating and reconciling invoices
  • Maintain accurate fleet records and generate reports for stakeholders
  • Provide ad-hoc administrative support to the Fleet department as needed
What we offer
What we offer
  • Career progression opportunities
  • Supportive and collaborative environment
  • Skills development opportunities
  • Diverse and inclusive workplace
  • Equal opportunity employer
  • Fulltime
Read More
Arrow Right

Fleet Administrator

Proactive and detail-oriented Fleet Administrator to join vibrant Asset Manageme...
Location
Location
United Kingdom , Wimbledon
Salary
Salary:
25500.00 - 27000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent communication and interpersonal skills
  • Strong time management abilities and experience in a multifaceted role
  • Background in dealing with diverse stakeholders, both internally and externally
  • Familiarity with protocol, procedure, compliance, and various workflows
  • Problem-solving skills and collaborative team spirit
  • Attention to detail and ability to think critically
  • Proficiency in Microsoft Office functions
  • Ideally, experience within a fleet management team
  • Full UK Driving Licence
Job Responsibility
Job Responsibility
  • Support the Fleet Manager & Fleet Supervisor with daily operations, including inbox management and compliance requirements
  • Serve as first point of contact for inbound requests, assisting colleagues and suppliers with fleet management queries, repairs, maintenance, and vehicle deployment
  • Manage parking requirements for all drivers by liaising with councils and parking companies
  • Assist in management of car allocations and vehicle compliance
  • Facilitate timely vehicle servicing, maintenance, and repairs, minimizing downtime and costs
  • Collaborate with Finance team to manage costs, including collating and reconciling invoices
  • Maintain accurate fleet records and generate reports for stakeholders
  • Provide ad-hoc administrative support to the Fleet department
What we offer
What we offer
  • Exciting growth opportunities
  • Supportive and collaborative environment
  • True career progression and chance to develop skills
  • Diverse and inclusive workplace
  • Fulltime
Read More
Arrow Right

Administrator

Be a key player in managing various internal functions in a bustling office envi...
Location
Location
United Kingdom , Manchester
Salary
Salary:
26000.00 - 30000.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-3 years of administrative experience, preferably in a fast-paced setting
  • proactive team player who can handle pressure
  • ability to engage with a variety of people
  • attention to detail.
Job Responsibility
Job Responsibility
  • Coordinate interviews, facilitate paperwork, ensure all new hires receive equipment on time
  • schedule industry-specific training sessions, ensure compliance
  • organize travel arrangements for engineers
  • assist in onboarding subcontractors and keep systems updated
  • oversee administrative tasks for fleet of vans and company cars.
What we offer
What we offer
  • Competitive salary
  • 21 days holiday, increasing with service
  • career progression opportunities
  • vibrant office culture including charity events and competitions.
  • Fulltime
Read More
Arrow Right

Senior Administrator

This role is a mix between administration, customer service and logistics. We ar...
Location
Location
United Kingdom , Manchester
Salary
Salary:
28000.00 - 32000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organised, enthusiastic, and detail-oriented individual
  • Previous senior administration experience
  • Ability to manage your own workload and deadlines
  • Excellent written and verbal communication skills
Job Responsibility
Job Responsibility
  • Collaborate closely with clients to arrange deliveries
  • Update the CRM system accurately and regularly
  • Conduct regular audits
  • Manage communication with clients and the technical team
  • Prepare client reports
  • Oversee the logistics couriers and the fleet of cars
  • Assist in developing and maintaining processes and provide training to staff
  • Engage with the Quality Team to support accreditation and certification efforts
  • Perform other related tasks as required
What we offer
What we offer
  • 24 days holiday per annum, plus an extra day for your birthday
  • Bupa Cashplan
  • EV scheme
  • Loyalty bonuses
  • Pension
  • Monthly team lunches
  • Fulltime
Read More
Arrow Right

Officer Fleet Sales Support

The role involves supporting the account manager with commercial and operational...
Location
Location
Netherlands , The Hague
Salary
Salary:
Not provided
https://www.circlek.com Logo
Circle K
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Relevant bachelor diploma, preferably in a commercial field
  • Commercial work experience
  • Proficient in both Dutch and English
  • Proficient with MS Office 365 and experienced with Excel (preferably familiar with pivot tables)
  • Good knowledge of software applications and interfaces such as SAP, Salesforce, Business Objects (BI4.3), or PowerBI, or willingness to acquire/expand this knowledge
  • Customer-oriented, organized, articulate, flexible, and result-driven
Job Responsibility
Job Responsibility
  • Handling customer inquiries and requests via phone and written communication
  • Adding and removing customers, creating and blocking fuel cards
  • Entering and modifying discounts, verifying discounts with Sales Manager
  • Managing customer files, handling and reporting complaints or discrepancies
  • Preparing, verifying, and processing correspondence related to offers and contracts
  • Processing information related to credit notes, volumes, services, and discounts
  • Verifying transaction lists and addressing 'suspicious transactions'
  • Implementing price changes and managing pricing conditions at the product-customer level
  • Ensuring acceptance of new fuel cards at Circle K stations and partner locations
  • Creating specific reports upon request for customers, account managers, or management
What we offer
What we offer
  • Market-conform salary
  • 13th-month payment in December
  • 30% pension plan (22% employer contribution)
  • Company laptop and phone
  • Activities with colleagues outside of work (e.g., events, bootcamps, soccer)
  • Opportunities for development through on-the-job learning, training, and/or education
  • National and international career growth opportunities within Circle K
  • Fulltime
Read More
Arrow Right

Fleet Administrator

At Microlise, we are looking for a highly organised and detail-orientated Fleet ...
Location
Location
United Kingdom , Nottingham
Salary
Salary:
30000.00 GBP / Year
microlise.com Logo
Microlise
Expiration Date
February 06, 2026
Flip Icon
Requirements
Requirements
  • Proven experience in an administrative role, preferably within a logistics or fleet management environment with exposure to supplier and vendor management
  • Exceptional attention to detail and a strong commitment to data accuracy is essential
  • Experience in accurately updating and maintaining company-wide systems and databases
  • Excellent organisational and time management skills with the ability to prioritize a varied workload and manage multiple deadlines
  • Strong verbal and written communication skills, necessary for managing supplier relationships and communicating with internal and external stakeholders
  • Experience in or aptitude for providing professional front-of-house/reception cover
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Professional manner with a positive, helpful attitude
Job Responsibility
Job Responsibility
  • Ensure the 100% accuracy of all records relating to the movement, location, allocation, and status of vehicles
  • Act as the primary liaison with all Fleet supplier companies
  • Work with the designated Fleet Service provider to ensure all necessary vehicle management actions are completed promptly and efficiently
  • Maintain accurate and up-to-date records for all company vehicles
  • Manage the accident reporting process
  • Act as the main point of contact for drivers regarding vehicle issues and policy adherence
  • Responsible for regular and accurate updating of various company administrative systems and databases
  • Deal with requests for dedicated administrative support from the Health & Safety, Facilities, and Environmental teams
  • Provide cover for the reception area when the permanent receptionist is on annual leave, absent, or away from the reception desk
  • Greet and welcome visitors in a professional and friendly manner
What we offer
What we offer
  • Full support and training
  • Access to our salary sacrifice EV Car Scheme
  • Great Place to Work certified
  • Private medical insurance with Vitality Health including rewards for members
  • 25 days holiday, excluding bank holidays, increasing with service
  • Invested in employee health and well-being with over 20 mental health first aiders in the business
  • Employee Assistance Programmes
  • Free Costco membership, 20% off EE mobile and line rental, and other local discounts
  • Great staff extras: Easter eggs, yearly BBQ, Christmas gifts and annual staff awards
  • Free Microlise Cresswell Racing Tickets
  • Fulltime
Read More
Arrow Right

Fleet Administrator

We have an opportunity for a strong, organised administrator with experience in ...
Location
Location
United Kingdom , Breedon on the Hill, Derbyshire
Salary
Salary:
Not provided
breedongroup.com Logo
Breedon Group plc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience of working in a fast paced, challenging and changing environment
  • Excellent knowledge of Microsoft Office – Excel
  • Knowledge of Fleet Management Processes and Systems
  • Excellent Administration experience - Essential
  • Trustworthy, efficient and hard working with the ability to prioritise workload
  • Must be a team player but also work on their own initiative
  • Excellent communication skills, both verbal and written
Job Responsibility
Job Responsibility
  • Ensuring accurate administration of MOT’s, RFL’s, Vehicle Breakdowns, Fuel Cards
  • Enduring Compliance processes and procedures are followed
  • System Administration to include: Asset Go – Fleet Management and Maintenance, Davis – Licence Checking
  • Ensure accurate maintenance and up to date record keeping of Long/Short Term vehicle hires including on and off hire
  • Parking/Speeding Fines – ensure these are sent to drivers in a timely manner and are paid
  • Liaise with the Vehicle Lease provider and systems admin
  • Ensuring New vehicles are Fleeted correctly
  • Raising of Purchase Orders, goods receipting and invoice query management
  • Disposal and De fleet of vehicles
  • Checking vehicle cameras and reporting any incidents to Line Management
What we offer
What we offer
  • 25 days holiday plus bank holidays
  • Contributory Pension Scheme
  • Free on-site Parking
  • Holiday Buy Scheme
  • Volunteer Scheme
  • Share Save Scheme
  • Life Assurance
  • Enhanced Maternity, Adoption & Paternity Scheme
  • Health & Wellbeing Initiatives
  • Discount Scheme
  • Fulltime
Read More
Arrow Right

Fleet Administrator

Marston Holdings Limited has an exciting opportunity for a Fleet Administrator t...
Location
Location
United Kingdom , Rochdale
Salary
Salary:
23809.50 GBP / Year
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong written and verbal English
  • The ability to confidently use Microsoft packages
  • A strong team player comfortable with working with remote line managers
  • Previous general administration experience is essential
  • Must hold a valid drivers license
Job Responsibility
Job Responsibility
  • General co-ordination and administration of company vehicles within our fleet across the Group
  • Act as a point of contact for staff queries as well as a liaison with vehicle service providers
  • Track and record information appropriately
  • Provide administrative support in order to ensure effective and efficient office operations
  • General administration and upkeep of the Telematic tracking system
  • Generating data/reports to send to line managers and analysts on weekly/monthly basis
  • Liaise with the telematics company in order to create a good working relationship and conduct review meetings
  • Ensure that the fleet management database is accurately maintained in terms of vehicles, equipment, locations, cost centres, key contacts, supplier information, manufacturer terms and driver/user details
  • Working with the Fleet managers to ensure our legal responsibilities are compliant at all times
  • Administration of fuel and fuel cards, record and highlight fuel spend exceptions
What we offer
What we offer
  • Enhanced Maternity and Paternity Package, subject to eligibility criteria
  • 25 days annual leave plus bank holidays
  • Staff benefits designed to suit your lifestyle, from discounts on high street and online shopping to travel, socialising and wellbeing
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy