Fleet Administrator Job at Microlise (Nottingham)

Fleet Administrator

Microlise

Location:
United Kingdom , Nottingham

Category:
Office Administration

Contract Type:
Not provided

Salary:

30000.00 GBP / Year

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Job Description:

At Microlise, we are looking for a highly organised and detail-orientated Fleet Administrator to join our team! In this role, you will be primary responsible for the efficient operation of our vehicle fleet. In this critical role, you will ensure the effective operation of Fleet related services, ensure data accuracy, monitor supplier performance, and provide crucial administrative support to our Health, Safety, Facilities and Environmental teams, while also providing essential cover for the reception area.

Job Responsibility:

Ensure the 100% accuracy of all records relating to the movement, location, allocation, and status of vehicles
Act as the primary liaison with all Fleet supplier companies
Work with the designated Fleet Service provider to ensure all necessary vehicle management actions are completed promptly and efficiently
Maintain accurate and up-to-date records for all company vehicles
Manage the accident reporting process
Act as the main point of contact for drivers regarding vehicle issues and policy adherence
Responsible for regular and accurate updating of various company administrative systems and databases
Deal with requests for dedicated administrative support from the Health & Safety, Facilities, and Environmental teams
Provide cover for the reception area when the permanent receptionist is on annual leave, absent, or away from the reception desk
Greet and welcome visitors in a professional and friendly manner
Answer, screen, and forward incoming phone calls
Sort and distribute incoming and outgoing mail, packages, and deliveries during coverage periods

Requirements:

Proven experience in an administrative role, preferably within a logistics or fleet management environment with exposure to supplier and vendor management
Exceptional attention to detail and a strong commitment to data accuracy is essential
Experience in accurately updating and maintaining company-wide systems and databases
Excellent organisational and time management skills with the ability to prioritize a varied workload and manage multiple deadlines
Strong verbal and written communication skills, necessary for managing supplier relationships and communicating with internal and external stakeholders
Experience in or aptitude for providing professional front-of-house/reception cover
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Professional manner with a positive, helpful attitude

What we offer:

Full support and training
Access to our salary sacrifice EV Car Scheme
Great Place to Work certified
Private medical insurance with Vitality Health including rewards for members
25 days holiday, excluding bank holidays, increasing with service
Invested in employee health and well-being with over 20 mental health first aiders in the business
Employee Assistance Programmes
Free Costco membership, 20% off EE mobile and line rental, and other local discounts
Great staff extras: Easter eggs, yearly BBQ, Christmas gifts and annual staff awards
Free Microlise Cresswell Racing Tickets
Executive Box at Motorpoint Arena Nottingham

Additional Information:

Job Posted:
January 10, 2026

Expiration:
February 06, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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