Fleet Administrator Job at 360 Resourcing Solutions (Banbury)

Fleet Administrator

We are seeking a highly organized and detail-oriented Fleet Administrator for a ...

Location

United States , Garden Grove

Salary:

28.00 - 34.00 USD / Hour

Harbinger Motors

Expiration Date

Until further notice

Requirements

Proven experience in a logistics, fleet, or operations role, preferably supporting a national operation
Exceptional organizational skills and meticulous attention to detail
Strong verbal and written communication skills for coordinating with internal teams, external brokers, and sales representatives
Proficiency in tracking systems and generating operational reports (e.g., Excel, Google Sheets, or dedicated Fleet Management Software)
Ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment

Job Responsibility

Manage the entire lifecycle of demo fleet transfer requests to support nationwide sales activities
Collaborate with Sales Operations and Leadership to validate requests and gain final approval for all vehicle transfers
Manage the day-to-day logistics, including submitting transfer requests to the internal Logistics team and working directly with external Brokers to arrange vehicle transport
Confirm pick-up and drop-off timing and details, and send the Bill of Lading (BOL) to the receiving party (e.g., dealer or sales representative)
Update and maintain the Demo Fleet Tracker with accurate, real-time locations and statuses of all vehicles
Utilize vehicle telemetry/tracking software to gain insightful, accurate vehicle location data
Create, manage, and execute Trial Testing Agreements with the receiving party, ensuring all agreements are signed prior to vehicle drop-off
Collaborate with Harbinger Technical Program Managers (TPMs) to ensure demo vehicles are compliant for road use and equipped with the necessary and desired features for sales purposes
Analyze usage and prepare comprehensive reporting on demo fleet utilization. Provide strategic insights and guidance on the effectiveness of all deployments to drive efficiency
Generate and distribute a weekly fleet report summary on the usage and status of each demo vehicle

What we offer

Comprehensive Health, Dental & Vision (HDV) – 100% employee covered
Early-stage Stock Options
Robust Retirement Savings (401k, HSA, FSA)
Generous Paid Time Off (PTO) & Parental Leave
Annual Vacation Bonus
Wellness & Fertility Benefits
Cell Phone Stipend
Complimentary Meals & Stocked Kitchens

Fulltime

Fleet administrator

Proactive and detail-oriented Fleet Administrator to join vibrant Asset Manageme...

Location

United Kingdom , Wimbledon

Salary:

12.00 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Excellent communication and interpersonal skills
Strong time management abilities and experience in a multifaceted role
Background in dealing with diverse stakeholders, both internally and externally
Familiarity with protocol, procedure, compliance, and various workflows
Problem-solving skills and collaborative team spirit
Attention to detail and ability to think critically
Proficiency in Microsoft Office functions
Ideally, experience within a fleet management team
Full UK Driving Licence

Job Responsibility

Support the Fleet Manager & Fleet Supervisor with daily operations, including inbox management and compliance requirements
Serve as first point of contact for inbound requests, assisting colleagues and suppliers with fleet management queries, repairs, maintenance, and vehicle deployment
Manage parking requirements for all drivers by liaising with councils and parking companies
Assist in management of car allocations and vehicle compliance
Facilitate timely vehicle servicing, maintenance, and repairs, minimizing downtime and costs
Collaborate with Finance team to manage costs, including collating and reconciling invoices
Maintain accurate fleet records and generate reports for stakeholders
Provide ad-hoc administrative support to the Fleet department as needed

What we offer

Career progression opportunities
Supportive and collaborative environment
Skills development opportunities
Diverse and inclusive workplace
Equal opportunity employer

Fulltime

Fleet Administrator

Proactive and detail-oriented Fleet Administrator to join vibrant Asset Manageme...

Location

United Kingdom , Wimbledon

Salary:

25500.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent communication and interpersonal skills
Strong time management abilities and experience in a multifaceted role
Background in dealing with diverse stakeholders, both internally and externally
Familiarity with protocol, procedure, compliance, and various workflows
Problem-solving skills and collaborative team spirit
Attention to detail and ability to think critically
Proficiency in Microsoft Office functions
Ideally, experience within a fleet management team
Full UK Driving Licence

Job Responsibility

Support the Fleet Manager & Fleet Supervisor with daily operations, including inbox management and compliance requirements
Serve as first point of contact for inbound requests, assisting colleagues and suppliers with fleet management queries, repairs, maintenance, and vehicle deployment
Manage parking requirements for all drivers by liaising with councils and parking companies
Assist in management of car allocations and vehicle compliance
Facilitate timely vehicle servicing, maintenance, and repairs, minimizing downtime and costs
Collaborate with Finance team to manage costs, including collating and reconciling invoices
Maintain accurate fleet records and generate reports for stakeholders
Provide ad-hoc administrative support to the Fleet department

What we offer

Exciting growth opportunities
Supportive and collaborative environment
True career progression and chance to develop skills
Diverse and inclusive workplace

Fulltime

Administrator

Be a key player in managing various internal functions in a bustling office envi...

Location

United Kingdom , Manchester

Salary:

26000.00 - 30000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

2-3 years of administrative experience, preferably in a fast-paced setting
proactive team player who can handle pressure
ability to engage with a variety of people
attention to detail.

Job Responsibility

Coordinate interviews, facilitate paperwork, ensure all new hires receive equipment on time
schedule industry-specific training sessions, ensure compliance
organize travel arrangements for engineers
assist in onboarding subcontractors and keep systems updated
oversee administrative tasks for fleet of vans and company cars.

What we offer

Competitive salary
21 days holiday, increasing with service
career progression opportunities
vibrant office culture including charity events and competitions.

Fulltime

Senior Administrator

This role is a mix between administration, customer service and logistics. We ar...

Location

United Kingdom , Manchester

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised, enthusiastic, and detail-oriented individual
Previous senior administration experience
Ability to manage your own workload and deadlines
Excellent written and verbal communication skills

Job Responsibility

Collaborate closely with clients to arrange deliveries
Update the CRM system accurately and regularly
Conduct regular audits
Manage communication with clients and the technical team
Prepare client reports
Oversee the logistics couriers and the fleet of cars
Assist in developing and maintaining processes and provide training to staff
Engage with the Quality Team to support accreditation and certification efforts
Perform other related tasks as required

What we offer

24 days holiday per annum, plus an extra day for your birthday
Bupa Cashplan
EV scheme
Loyalty bonuses
Pension
Monthly team lunches

Fulltime

Officer Fleet Sales Support

The role involves supporting the account manager with commercial and operational...

Location

Netherlands , The Hague

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Relevant bachelor diploma, preferably in a commercial field
Commercial work experience
Proficient in both Dutch and English
Proficient with MS Office 365 and experienced with Excel (preferably familiar with pivot tables)
Good knowledge of software applications and interfaces such as SAP, Salesforce, Business Objects (BI4.3), or PowerBI, or willingness to acquire/expand this knowledge
Customer-oriented, organized, articulate, flexible, and result-driven

Job Responsibility

Handling customer inquiries and requests via phone and written communication
Adding and removing customers, creating and blocking fuel cards
Entering and modifying discounts, verifying discounts with Sales Manager
Managing customer files, handling and reporting complaints or discrepancies
Preparing, verifying, and processing correspondence related to offers and contracts
Processing information related to credit notes, volumes, services, and discounts
Verifying transaction lists and addressing 'suspicious transactions'
Implementing price changes and managing pricing conditions at the product-customer level
Ensuring acceptance of new fuel cards at Circle K stations and partner locations
Creating specific reports upon request for customers, account managers, or management

What we offer

Market-conform salary
13th-month payment in December
30% pension plan (22% employer contribution)
Company laptop and phone
Activities with colleagues outside of work (e.g., events, bootcamps, soccer)
Opportunities for development through on-the-job learning, training, and/or education
National and international career growth opportunities within Circle K

Fulltime

Fleet Administrator

At Microlise, we are looking for a highly organised and detail-orientated Fleet ...

Location

United Kingdom , Nottingham

Salary:

30000.00 GBP / Year

Microlise

Expiration Date

February 06, 2026

Requirements

Proven experience in an administrative role, preferably within a logistics or fleet management environment with exposure to supplier and vendor management
Exceptional attention to detail and a strong commitment to data accuracy is essential
Experience in accurately updating and maintaining company-wide systems and databases
Excellent organisational and time management skills with the ability to prioritize a varied workload and manage multiple deadlines
Strong verbal and written communication skills, necessary for managing supplier relationships and communicating with internal and external stakeholders
Experience in or aptitude for providing professional front-of-house/reception cover
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Professional manner with a positive, helpful attitude

Job Responsibility

Ensure the 100% accuracy of all records relating to the movement, location, allocation, and status of vehicles
Act as the primary liaison with all Fleet supplier companies
Work with the designated Fleet Service provider to ensure all necessary vehicle management actions are completed promptly and efficiently
Maintain accurate and up-to-date records for all company vehicles
Manage the accident reporting process
Act as the main point of contact for drivers regarding vehicle issues and policy adherence
Responsible for regular and accurate updating of various company administrative systems and databases
Deal with requests for dedicated administrative support from the Health & Safety, Facilities, and Environmental teams
Provide cover for the reception area when the permanent receptionist is on annual leave, absent, or away from the reception desk
Greet and welcome visitors in a professional and friendly manner

What we offer

Full support and training
Access to our salary sacrifice EV Car Scheme
Great Place to Work certified
Private medical insurance with Vitality Health including rewards for members
25 days holiday, excluding bank holidays, increasing with service
Invested in employee health and well-being with over 20 mental health first aiders in the business
Employee Assistance Programmes
Free Costco membership, 20% off EE mobile and line rental, and other local discounts
Great staff extras: Easter eggs, yearly BBQ, Christmas gifts and annual staff awards
Free Microlise Cresswell Racing Tickets

Fulltime

Fleet Administrator

We have an opportunity for a strong, organised administrator with experience in ...

Location

United Kingdom , Breedon on the Hill, Derbyshire

Salary:

Not provided

Breedon Group plc

Expiration Date

Until further notice

Requirements

Experience of working in a fast paced, challenging and changing environment
Excellent knowledge of Microsoft Office – Excel
Knowledge of Fleet Management Processes and Systems
Excellent Administration experience - Essential
Trustworthy, efficient and hard working with the ability to prioritise workload
Must be a team player but also work on their own initiative
Excellent communication skills, both verbal and written

Job Responsibility

Ensuring accurate administration of MOT’s, RFL’s, Vehicle Breakdowns, Fuel Cards
Enduring Compliance processes and procedures are followed
System Administration to include: Asset Go – Fleet Management and Maintenance, Davis – Licence Checking
Ensure accurate maintenance and up to date record keeping of Long/Short Term vehicle hires including on and off hire
Parking/Speeding Fines – ensure these are sent to drivers in a timely manner and are paid
Liaise with the Vehicle Lease provider and systems admin
Ensuring New vehicles are Fleeted correctly
Raising of Purchase Orders, goods receipting and invoice query management
Disposal and De fleet of vehicles
Checking vehicle cameras and reporting any incidents to Line Management

What we offer

25 days holiday plus bank holidays
Contributory Pension Scheme
Free on-site Parking
Holiday Buy Scheme
Volunteer Scheme
Share Save Scheme
Life Assurance
Enhanced Maternity, Adoption & Paternity Scheme
Health & Wellbeing Initiatives
Discount Scheme

Fulltime

Fleet Administrator

360 Resourcing Solutions

Location:
United Kingdom , Banbury

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 22, 2026

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