Fleet Administrator Job at 360 Resourcing Solutions (Stratford)

Fleet Administrator

360 Resourcing Solutions

Location:
United Kingdom , Stratford

Category:
Logistics

Contract Type:
Not provided

Salary:

28000.00 GBP / Year

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Job Description:

The Fleet Administrator is responsible for providing comprehensive administrative support across fleet operations, ensuring compliance, efficiency, and cost control. This role plays a crucial part in managing documentation, scheduling, data entry, and coordinating with suppliers and internal stakeholders to maintain seamless fleet operations. Fleet Administrators work under the guidance of Fleet Managers and assist in managing service bookings, compliance records, telematics, driver documentation, and general fleet-related administrative duties.

Job Responsibility:

Maintain accurate records of fleet-related expenses, including maintenance, insurance, and operational costs
Validate and process invoices related to fleet operations and systems
Assist fleet managers in budget tracking and cost-saving initiatives
Work closely with fleet managers and operational teams to ensure administrative efficiency
Liaise with third-party vendors, garages, and leasing companies for fleet-related services
Provide support for driver queries related to fleet processes and compliance
Work under the guidance of Fleet Maintenance, Operations, and Risk Managers to ensure seamless fleet administration
Assist in onboarding new employees and ensuring awareness of fleet policies and procedures
Collaborate with HR, Finance, and Legal teams for compliance, reporting, and policy updates
Use fleet management tools for tracking compliance, scheduling, and reporting
Identify and implement process improvements for administrative efficiency
Ensure data accuracy and integrity across fleet records and databases
Travel to other office locations/sites when required
Schedule routine servicing, MOTs, inspections, and preventative maintenance
Maintain service histories, mileage logs, warranty info, and maintenance schedules
Track repair work orders and ensure timely completion
Monitor vehicle downtime and arrange temporary replacements if needed
Ensure all vehicles meet regulatory requirements (MOT, inspections, safety checks)
Verify invoices, challenge discrepancies, and process payments
Fleet Management Systems (data input)
Penalty Charge and Fines management
Purchase order processing for fleet-related services
General fleet administration and documentation
Cost recharges and financial tracking related to fleet operations
Holiday / sickness cover support within the fleet team
Adhoc Fleet Duties when required
Fuel Card Admin
Emails and correspondence handling
Phones and communication support
Data input and management of data streams

Requirements:

Strong organisational skills with attention to detail
Excellent communication skills, both written and verbal
Ability to multitask and prioritise workload effectively
Proficiency in Microsoft Office (Excel, Word, Outlook) and fleet management systems
Strong problem-solving abilities and ability to work in a fast-paced environment

What we offer:

25 days’ holiday + bank holidays
Hybrid Working Model
Pension scheme and life assurance
Perkbox (discounts, perks & wellbeing offers)
1 paid volunteer day
£2,000 refer-a-friend bonus after the referee passes probation
Opportunities for development and progression across Axis CLC

Additional Information:

Job Posted:
February 16, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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