Fleet Administrator Job at Office Angels (Wimbledon)

Fleet Administrator

We are seeking a highly organized and detail-oriented Fleet Administrator for a ...

Location

United States , Garden Grove

Salary:

28.00 - 34.00 USD / Hour

Harbinger Motors

Expiration Date

Until further notice

Requirements

Proven experience in a logistics, fleet, or operations role, preferably supporting a national operation
Exceptional organizational skills and meticulous attention to detail
Strong verbal and written communication skills for coordinating with internal teams, external brokers, and sales representatives
Proficiency in tracking systems and generating operational reports (e.g., Excel, Google Sheets, or dedicated Fleet Management Software)
Ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment

Job Responsibility

Manage the entire lifecycle of demo fleet transfer requests to support nationwide sales activities
Collaborate with Sales Operations and Leadership to validate requests and gain final approval for all vehicle transfers
Manage the day-to-day logistics, including submitting transfer requests to the internal Logistics team and working directly with external Brokers to arrange vehicle transport
Confirm pick-up and drop-off timing and details, and send the Bill of Lading (BOL) to the receiving party (e.g., dealer or sales representative)
Update and maintain the Demo Fleet Tracker with accurate, real-time locations and statuses of all vehicles
Utilize vehicle telemetry/tracking software to gain insightful, accurate vehicle location data
Create, manage, and execute Trial Testing Agreements with the receiving party, ensuring all agreements are signed prior to vehicle drop-off
Collaborate with Harbinger Technical Program Managers (TPMs) to ensure demo vehicles are compliant for road use and equipped with the necessary and desired features for sales purposes
Analyze usage and prepare comprehensive reporting on demo fleet utilization. Provide strategic insights and guidance on the effectiveness of all deployments to drive efficiency
Generate and distribute a weekly fleet report summary on the usage and status of each demo vehicle

What we offer

Comprehensive Health, Dental & Vision (HDV) – 100% employee covered
Early-stage Stock Options
Robust Retirement Savings (401k, HSA, FSA)
Generous Paid Time Off (PTO) & Parental Leave
Annual Vacation Bonus
Wellness & Fertility Benefits
Cell Phone Stipend
Complimentary Meals & Stocked Kitchens

Fulltime

Fleet administrator

Proactive and detail-oriented Fleet Administrator to join vibrant Asset Manageme...

Location

United Kingdom , Wimbledon

Salary:

12.00 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Excellent communication and interpersonal skills
Strong time management abilities and experience in a multifaceted role
Background in dealing with diverse stakeholders, both internally and externally
Familiarity with protocol, procedure, compliance, and various workflows
Problem-solving skills and collaborative team spirit
Attention to detail and ability to think critically
Proficiency in Microsoft Office functions
Ideally, experience within a fleet management team
Full UK Driving Licence

Job Responsibility

Support the Fleet Manager & Fleet Supervisor with daily operations, including inbox management and compliance requirements
Serve as first point of contact for inbound requests, assisting colleagues and suppliers with fleet management queries, repairs, maintenance, and vehicle deployment
Manage parking requirements for all drivers by liaising with councils and parking companies
Assist in management of car allocations and vehicle compliance
Facilitate timely vehicle servicing, maintenance, and repairs, minimizing downtime and costs
Collaborate with Finance team to manage costs, including collating and reconciling invoices
Maintain accurate fleet records and generate reports for stakeholders
Provide ad-hoc administrative support to the Fleet department as needed

What we offer

Career progression opportunities
Supportive and collaborative environment
Skills development opportunities
Diverse and inclusive workplace
Equal opportunity employer

Fulltime

Administrator

Be a key player in managing various internal functions in a bustling office envi...

Location

United Kingdom , Manchester

Salary:

26000.00 - 30000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

2-3 years of administrative experience, preferably in a fast-paced setting
proactive team player who can handle pressure
ability to engage with a variety of people
attention to detail.

Job Responsibility

Coordinate interviews, facilitate paperwork, ensure all new hires receive equipment on time
schedule industry-specific training sessions, ensure compliance
organize travel arrangements for engineers
assist in onboarding subcontractors and keep systems updated
oversee administrative tasks for fleet of vans and company cars.

What we offer

Competitive salary
21 days holiday, increasing with service
career progression opportunities
vibrant office culture including charity events and competitions.

Fulltime

Administrator

This is an exceptional opportunity to join one of the UK’s fastest growing contr...

Location

United Kingdom , Ringwood

Salary:

Not provided

Knights Brown

Expiration Date

Until further notice

Requirements

IT literate
Excel and Word – a good working knowledge

Job Responsibility

Updating, complete & maintain the department’s records for the company’s vehicle & plant fleet
To ensure we comply with all the various legislation, legal and HSQE regulations
Completing and maintaining service schedules for the vehicle, updating fault logs for the plant, and storage of any safety check sheets
Whilst conferring with the Plant Co-ordinator and plant manager, plan and instigate vehicle repairs, liaising with the drivers and their site supervisor to ensure the vehicles go in for their work at the allotted times
Inputting & removing vehicle information on the National Motor insurance Database
Provide assistance to the Plant Co-Ordinator, with hiring and off-hiring additional fleet requirements and any other tasks as required

Fulltime

Senior Administrator

This role is a mix between administration, customer service and logistics. We ar...

Location

United Kingdom , Manchester

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised, enthusiastic, and detail-oriented individual
Previous senior administration experience
Ability to manage your own workload and deadlines
Excellent written and verbal communication skills

Job Responsibility

Collaborate closely with clients to arrange deliveries
Update the CRM system accurately and regularly
Conduct regular audits
Manage communication with clients and the technical team
Prepare client reports
Oversee the logistics couriers and the fleet of cars
Assist in developing and maintaining processes and provide training to staff
Engage with the Quality Team to support accreditation and certification efforts
Perform other related tasks as required

What we offer

24 days holiday per annum, plus an extra day for your birthday
Bupa Cashplan
EV scheme
Loyalty bonuses
Pension
Monthly team lunches

Fulltime

Officer Fleet Sales Support

The role involves supporting the account manager with commercial and operational...

Location

Netherlands , The Hague

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Relevant bachelor diploma, preferably in a commercial field
Commercial work experience
Proficient in both Dutch and English
Proficient with MS Office 365 and experienced with Excel (preferably familiar with pivot tables)
Good knowledge of software applications and interfaces such as SAP, Salesforce, Business Objects (BI4.3), or PowerBI, or willingness to acquire/expand this knowledge
Customer-oriented, organized, articulate, flexible, and result-driven

Job Responsibility

Handling customer inquiries and requests via phone and written communication
Adding and removing customers, creating and blocking fuel cards
Entering and modifying discounts, verifying discounts with Sales Manager
Managing customer files, handling and reporting complaints or discrepancies
Preparing, verifying, and processing correspondence related to offers and contracts
Processing information related to credit notes, volumes, services, and discounts
Verifying transaction lists and addressing 'suspicious transactions'
Implementing price changes and managing pricing conditions at the product-customer level
Ensuring acceptance of new fuel cards at Circle K stations and partner locations
Creating specific reports upon request for customers, account managers, or management

What we offer

Market-conform salary
13th-month payment in December
30% pension plan (22% employer contribution)
Company laptop and phone
Activities with colleagues outside of work (e.g., events, bootcamps, soccer)
Opportunities for development through on-the-job learning, training, and/or education
National and international career growth opportunities within Circle K

Fulltime

New

Fleet Administrator

Marston Holdings Limited has an exciting opportunity for a Fleet Administrator t...

Location

United Kingdom , Rochdale

Salary:

23809.50 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong written and verbal English
The ability to confidently use Microsoft packages
A strong team player comfortable with working with remote line managers
Previous general administration experience is essential
Must hold a valid drivers license

Job Responsibility

General co-ordination and administration of company vehicles within our fleet across the Group
Act as a point of contact for staff queries as well as a liaison with vehicle service providers
Track and record information appropriately
Provide administrative support in order to ensure effective and efficient office operations
General administration and upkeep of the Telematic tracking system
Generating data/reports to send to line managers and analysts on weekly/monthly basis
Liaise with the telematics company in order to create a good working relationship and conduct review meetings
Ensure that the fleet management database is accurately maintained in terms of vehicles, equipment, locations, cost centres, key contacts, supplier information, manufacturer terms and driver/user details
Working with the Fleet managers to ensure our legal responsibilities are compliant at all times
Administration of fuel and fuel cards, record and highlight fuel spend exceptions

What we offer

Enhanced Maternity and Paternity Package, subject to eligibility criteria
25 days annual leave plus bank holidays
Staff benefits designed to suit your lifestyle, from discounts on high street and online shopping to travel, socialising and wellbeing

Fulltime

Director of Fleet Management

Leads development and implementation of a multi-year technical and operational s...

Location

United States , Tampa; Bonita Springs

Salary:

90000.00 - 100000.00 USD / Year

Rittenhouse Village At Michigan City

Expiration Date

Until further notice

Requirements

Bachelor degree in business, IT or related field, or similar Military Logistics leadership experience
Three years of combined experience leading fleet analysis, cost control, service performance, routing efficiency and asset utilization
Three years of combined experience leading vehicle lifecycle management
Three years of combined experience leading contract management and database design
Three years of combined experience leading 100+ vehicles in multiple states
Three years of combined experience leading designing and delivering field training
Three years of combined experience leading fleet PCard administration and data mining for fuel/maintenance spend
One year supervisory experience in the Fleet management function
Fleet software experience preferred (ie Element, Wheels, eFleet)
Expert level knowledge of Excel

Job Responsibility

Leads development and implementation of a multi-year technical and operational strategy for Discovery Senior Living’s fleet of over 700 buses and automobiles
Lead technical transformation strategies for fleet
Launch fleet technology platform (ie Element, Wheels, eFleet), focusing on hierarchy, applications, operational processes, financials and reporting
Benchmark fleet performance, then drive costs down, quality/safety/compliance levels up, while streamlining stakeholder engagement and communication flow
Design and manage technical project development tactics that support operational performance and optimization
Supports collaborative engagement with stakeholders (Ops, Legal, Risk, Tech Partner, Capital Partners, Finance/Acct, etc.)
Manage vehicle lifecycle, including requisition, approval, lease/buy, license, title, registration, insurance, maintenance, repair, lease buy back and disposition for 700+ current vehicles tied to 360+ senior living communities across the US
Build and analyze datasets on fuel, maintenance, routing, service, and capacity utilization
Design and deliver technology and process training for field operations leadership
Lead annual budgeting and sourcing strategies, leveraging scale

Fulltime

Fleet Administrator

Office Angels

Location:
United Kingdom , Wimbledon

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
October 02, 2025

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